Emplois au PNUD - 62917- Finance Analyst (Libya Electoral Assistance Projec

Finance Analyst (Libya Electoral Assistance Project (LEAP)

Lieu :

Tunis, Tunisia, until Security Conditions in Libya Improve, TUNISIE

Type de contrat :

FTA International

Date de commencement :

01-Feb-2016

Date limite de candidature :

25-Jan-16 (Minuit New York, États-Unis)

Niveau du poste :

P-2

Durée du contrat initial

One Year

Langues requises :

Anglais

Durée prévue de la mission :

More then one year

Le PNUD s’engage à recruter un personnel divers en termes de genre, de nationalité et de culture. Nous encourageons de même les personnes issues des minorités ethniques, des communautés autochtones ou handicapées à postuler. Toutes les candidatures seront traitées dans la plus stricte confidentialité. Le PNUD ne tolère pas l’exploitation et / ou les atteintes sexuelles, ni aucune forme de harcèlement, y compris le harcèlement sexuel, et / ou toutes formes de discrimination. Tous/tes les candidats/tes selectectionnes /ées devront ainsi se soumettre à de rigoureuses vérifications relatives aux références fournies ainsi qu’à leurs antécédents.

Historique

Following the security evacuation of all UN international staff from Libya in July 2014, UNDP Libya has been operating out of two locations; Tripoli for national staff and Tunis for international staff. Given the fact that UNDP Libya will not be in a position to fully function from Tripoli for an indefinite period of time a ‘Back Office’ has been established in Tunis.

Electoral assistance for the Libyan transition is delivered in an integrated manner by the UN Electoral Support Team, which comprises UNSMI and UNDP. A UNDP direct implementation project, the Libyan Electoral Assistance Project (LEAP) provides a project basis for the team’s activities. As part of LEAP, UNDP has assembled a Project Management Unit under the management of the LEAP Operations Manager. The Finance Specialist is a key member of the PMU.

Under the overall guidance and direct supervision of the LEAP Operations Manager, the Finance Specialist is responsible for ensuring the highest efficiency in financial resources management and the provision of accurate, thoroughly researched and documented financial information, effective delivery of financial services and transparent utilization of financial resources and management of the LEAP PMU Finance Unit. S/he analyses and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues. The Finance Specialist promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations.

The Finance Specialist supervises and leads professional and support staff of the LEAP Finance Unit. The Finance Specialist works in close collaboration with relevant CO teams. When the electoral workload allows, the LEAP Finance Unit also provides financial advice, assistance and services to other projects in the Democratic Transition portfolio. The Finance Specialist deputizes for the LEAP Operations Manager when needed.

Devoirs et responsabilités

Ensure effective and accurate financial resources management and oversight, focusing on achievement of the following results:

Full compliance of financial activities, financial recording/reporting system and audit follow up with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system;
Conduct financial analysis and oversight for all resources managed by LEAP and provision of high-quality professional advice to LEAP management;
Execute proper planning, expenditure tracking and audit of financial resources;
Organize and oversee LEAP cash management processes, including liquidity management, recommendation of imprest level, risk assessment, bank relationship management, timely accounting and reconciliation of all transactions, security for cash assets on site;
Monitor financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNDP staff at HQ on the results of the investigation when satisfactory answers are not obtained;
LEAP finance business processes mapping and elaboration/establishment of internal standard operating procedures in the Finance Unit; control of the workflows in the Finance Unit;
Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects;
Elaboration of the framework and conditions of contribution within LEAP resource mobilization efforts.

Manage the budget of the project and organize an optimal cost-recovery system, focusing on achievement of the following results:

Elaboration of proposals for planning of financial resources of the Project, preparation of reports containing analysis of the financial situation;
Preparation and monitoring of project budgets in Atlas;
Regular analysis and reporting on the budget approvals and the delivery situation of the Project;
Establishment of the Project budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits (ASL) and budgets delivery levels;
Implementation of the control mechanism for the Project through monitoring budgets preparation and modifications, budgetary status versus ASL, follow up with HQs on ASL for development projects, maintenance of the General Ledger;
Ensure that cost-sharing contributions are properly transferred to UNDP on a timely basis;
Elaborate and implement cost saving and reduction strategies;
Submission of financial reports to donors on a timely and quality basis;
Ensuring IPSAS compliance of CO and Project financial reports.

Ensure proper cash management, focusing on achievement of the following results:

Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application;
Primary contact with local bank management on routine operational matters;
Timely preparation of monthly cash flow forecast for use by the Operations Manager. Liaison with other UN agencies to obtain estimate of their cash requirements;
Acts as cashier for on-site transactions.

Prepare project financial reporting for project and CO management, donors, Project Board , Project Advisory Committee,and other stakeholders on a regular basis:

Prepare on regular basis status reports to the Operations Manager and Project Manager on the financial position of the project;
Prepare financial report to Donors, Project Board Meeting, Project Advisory Committee;
Present and explain to donors the financial situation of the project;
Take into account remarks from the project board and make necessary adjustments in the project budget and financial reporting.

Ensure facilitation of knowledge building and sharing in LEAP operations team by focusing on the achievement of the following results:

Share ideas and provide advice to project staff members on the financial rules;
Advise LEAP management on developing Standard Operating Procedures (SOP) pertaining to Budget Management, Operational; Advances, Disbursement Management and Financial Reporting; and implementation of the SOPs;
Assist LEAP management in planning and implementation of capacity building in Project Financial Management, oversight and compliances;
Provide support to other projects in the Democratic Transitions portfolio as required.

Compétences

Corporate Competencies:

Ability to make new and useful ideas work;
Ability to persuade others to follow;
Ability to improve performance and satisfaction;
Ability to listen, adapt, persuade and transform;
Ability to get things done.

Technical/Functional Competencies:

Primary:

Financial Management, Reporting and Analysis:

Analytical application of professional level knowledge

Ability to evaluate financial data, derive relevant findings and present them in a meaningful manner;
Ability to make the analysis of requirements and parameters provided in support of financial processes in the CO;
Ability to formulate and manage budgets, contributions and investments, and transactions; conduct financial analysis, reporting and cost recovery;
Ability to support budgetary aspects of work planning process, drawing and management of team budgets;
Knowledge of accounting concepts, principles, regulations, and policies and ability to apply to practical situations;
Ability to examine and verify accounts and records for audit purposes;

Client Orientation:

Establishing effective client relationships

Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
Actively supports the interests of the client by making choices and setting priorities to meet their needs;
Anticipates client needs and addresses them promptly.

Promoting Organizational Learning and Knowledge Sharing:

Basic research and analysis

Ability to research best practices and propose new, more effective ways of doing things;
Documents and analyses innovative strategies and new approaches;
Identifies and communicates opportunities to promote learning and knowledge sharing.

Secondary:

Building Strategic Partnerships:

Maintaining a network of contacts

Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues;
Establishes and nurtures positive communication with partners.

Qualifications et expériences requises

Education:

Master’s Degree in Finance, Business Administration, Public Administration, Economics or related field.

Experience:

2 years of relevant experience at the national or international level in providing financial management and accounting advisory services;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, as well as experience in the handling of web based management system;
Experience with UNDP financial management system Atlas is highly desirable;
Experience in IPSAS;
Experience working in a crisis country setting is preferred.

Language:

Fluency in written and spoken English is essential;
Fluency in Arabic is highly desirable.

Other:

UNDP Finance Training and Certification Programme/Chartered Institute of Public Finance & Accountancy Certification required (CIPFA);
Experience working in a multi-cultural and/or international work environment;

Application:

Interested and qualified candidates should apply on-line through the UNDP Job site at http://www.ly.undp.org/content/libya/en/home/operations/jobs/ and please ensure to fill in and upload Personal History Form - P.11 which is available at http://www.ly.undp.org/content/libya/en/home/operations/jobs/ in the relevant field of the on-line application.

Incomplete applications or applications received after the closing date will not be given consideration. Please note that only applications that are short-listed will be contacted.

Please combine all your documents into one (1) single PDF document as the system only allows to upload maximum one document.

Note:

Duty station will be Tunis, Tunisia, until security conditions in Libya improve sufficiently to allow working in Libya. At which point the location of the post will become Tripoli, Libya.