Historique

The UN Joint Presence Office in Solomon Islands supports the Government of Solomon Islands in addressing key development challenges based on the UN Development Assistance Framework, with support from the UN Country Team in the Fiji Multi-Country Office. The Resident Coordinator's Office (RCO) supports the Resident Coordinator (RC) in ensuring full coordination within the UNCT by promoting collaboration through joint programming and through joint programmes. The RCO in Solomon Islands has supported the development of joint programme on Ending Gender Based Violence in Solomon Islands.

A partnership between ILO, UNDP, UNFPA, UNICEF, UN Women and WHO in Solomon Islands in close partnership with the national gender machineries and other relevant sector/line ministries have resulted in the development of the joint programme. The UNCT has appointed UN Women as the coordinating agency of the Joint Programme. The Joint Programme Coordinator will work under the leadership of the UN Joint Presence Manager in Solomon Islands, with technical supervision by UN Women and other UN agencies as per technical need.

With one of the world’s highest documented VAW and child abuse prevalence rates, demand for healthcare, legal aid and safety in Solomon Islands is urgent. The Joint Programme will better synergize UN programming behind G0SISIG and NGOs partners to implement EVAWG policies, focusing on quality service delivery. The programme will draws upon international best practice to move beyond referral systems with uncertain outcomes to establishing mechanisms for case management for enhanced accountability and effective health, justice and social response to VAW. Together, the UN pools agency comparative advantages’ to strengthen government institutions and linkages with NGOs, and to document lessons learned.

The Joint programme in Solomon Islands is in early implementation stage. The Programmes will play an important role in bringing the resources and expertise of the UNCT of Solomon Islands to bear on the delivery of the above mentioned outputs in a harmonized, aligned and coordinated manner. The Joint Programme Coordinator will have an important role to play in ensuring that the joint programmes are implemented in a timely manner, continue to enjoy full ownership and buy-in by all Government and UN partners, and fulfill their potential for creating a model that can expand and serve as a foundation for significant progress toward the achievement of UNDAF outcomes.

The Joint Programme Coordinator, under the supervision of the concerned Country Programme Manager, will play a lead role coordinating the delivery of the joint programme.  Content and methodology of supervision: UN WOMEN will apply the Performance Management and Development (PMD) processes combined with regular reviews of activities and performance. UN Women will provide regular technical supervision and support from the Suva-based Ending Violence against Women Programme Manager.

The UN Joint Presence Manager in Solomon Islands (UNDP) will provide daily on-site supervision for the Joint Programme Coordinator, and will collaboratively assess the performance of the Coordinator with UN Women. The supervisor would also consult the participating agencies before a performance appraisal.

Devoirs et responsabilités

Summary of Key Functions:

• Provide Planning Coordination
• Provide Implementation Coordination

Provide planning coordination:

• Take initiative in and facilitate and support the agencies and partners in the preparation of annual work plans, budgets and results frameworks for the joint programme;
• Consolidate the Work Plans and the Annual Budget and present them to the Core Management Team for revision and approval.

Provide implementation coordination:

• Ensure that all partners work together to deliver the programme, in compliance with the workplan;
• Design and lead coordination mechanisms in full consultation with the Core Management Team and all partners;
• Advise the Core Management Team and the Coordinating Agency on the implementation of the joint programme and make recommendations on both substantive and financial issues, including budget revisions;
• Provide secretariat services for the Core Management Team and follow up on the decisions taken;
• Help establish working level coordination mechanisms, including at the government level and civil society partners;
• Generate synergies between different outcomes;
• Facilitate the delivery of the joint programme by leading & promoting a coordinated approach to delivery;
• Support all partners' implementation of the programme through direct assistance to the and technical/operational advice;
• Ensure clear, consistent and transparent communication among all partners;
• Facilitate resolution of disputes among partners and troubleshoot obstacles to timely implementation;
• Support the process of managing financial resources for achieving results in line with the outputs and activities outlined in the joint programme document and annual work plan;
• Manage delivery of results by using best practice and know-how and accordingly plan delivery of resources;
• Prepare quarterly (for internal purposes), and half yearly and annual progress reports (for sharing with the UNCT, Joint Programme Steering Group, Government and others), including quarterly and annual progress reviews;
• Organize meetings of the Steering Committee and the Core Management Team;
• Support establishment of participatory governance and decision-making system with all partners;
• Lead by practice an enabling environment for high level performance of all partners in meeting the benchmarks established in the joint programme document.

Capacity building:

• Promote national ownership by supporting the government in its guiding role within the joint programme and strengthen the government's capacity to fulfil this role;
• Facilitate a strong focus on capacity development in all joint programme activities, taking into consideration the need of the government, non-government, local authorities and other development partners;
• Promote the capacity development approach developed by UN partners and, in consultation with the Government, civil society and UN partners, implement transfer of know-how through training and learning events;
• Support the joint programme capacity building efforts for the government, local authorities and other counterparts;
• Document the experience of capacity development initiatives and lessons learned;
• Monitor and review regularly the achievements of capacity development initiatives and ensure follow-up support.

Communication and advocacy:

• Establish and facilitate implementation of the communications and public information plan in coordination with UN agencies, the government and civil society;
• Identify partnerships with media and others to increase the impact through greater visibility;
• Support development and implementation of a communication strategy of the joint programme;
• Support the preparation of brochures, publications, press releases regarding the joint programme;
• Expand outreach to the UN, national government, local authorities, private sector, non-government and international development organizations.

Resource mobilization:

• Identify gaps in the programme, additional needs and unfunded potential for sustained engagement, and work with partners to mobilise resources accordingly;
• Support networking and build working relations with Government, UN and donor partners;
• Prepare together with the Core Management Team proposals for mobilization of human, technical or financial resources from international development organizations, non-government organizations and the private sector;
• Support the UNCT and the Coordinating agency to mobilize resources to support and expand the achievement of the joint programme outputs and outcomes.

M&E and Reporting:

• Prepare together with the Core Management Team and in consultation with all partners, results frameworks for each output and establish performance and impact assessment indicators and system;
• Ensure the implementation of the monitoring and evaluation plan, in a participatory manner;
• Ensure that corrective actions are taken as a result of M&E findings;
• Ensure transparency of the M&E process by disseminating information to partners and relevant stakeholders;
• Support partners in preparing contributions to, and compile narrative and financial reports for the programme and present them to the Core Management Team for approval, before they are sent to the Coordinating Agency and finally to the UNCT and the Steering Committee;
• Play the lead role in preparing for qualrterly reviews of the joint programme and in ensuring that the Coordinating Agency, the Administrative Agent, the UNCT and the Steering committee are fully informed of the progress including any challenges encountered;
• Ensure together with the Core Management Team that the joint programme complies with all donor requirements, and that support and advice from partners are fully utilized;
• Promote both downward and upward accountability in the joint programme;
• Commission evaluation as per the agreed plan.

Knowledge Management:

• Support the Steering Committee and the Core Management Team in identifying good practices and lessons learned and documenting this knowledge;
• Lead the process of knowledge creation and dissemination related to national and international know-how in the subject areas. In this context, partner with practitioners and members of the UN global networks and leadership of the practice and sub-practice teams in the partner UN entities;
• Lead the analytical development work of the team and ensure high quality knowledge products;
• Promote the substantive quality of all knowledge products, reports and services, and ensures effective integration and compatibility with other practice areas;
• Contribute to the production of reports and publications, and serve as peer reviewer;
• Forge links with other initiatives including joint programmes to identify good practices and share lessons.

Staff and consultancy management:

• Manage the joint programme staff and establish performance management system, based on UN results and competency assessment system, to monitor staff performance;
• Provide strategic advice on a comprehensive exit strategy;
• Prepare terms of references and serve as recruiting manager as required;
• Manage consultants recruited for the joint programme.

Impact of Results

The key results have an impact on the overall effectiveness and success of UN Women’s interventions and activities in achieving the country’s development and the SDG.  Effective implementation of evaluation policies and strategies enhance the effectiveness of UN Women programmes.

Compétences

Functional Competencies:       

Advocacy/Advancing a Policy-Oriented Agenda - preparing information for advocacy:

• Identifies and communicates relevant information for a variety of audiences for advocating UN Women’s mandate.

Results-Based Programme Development and Management - contributes into results through primary research and analysis:

• Assesses project performance to identify success factors and incorporates best practices into project work;
• Researches linkages across programme activities to identify critical points of integration;
• Monitors specific stages of projects/programme implementation.

Building Strategic Partnerships - maintaining a network of contacts:

• Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders.

Innovation and Marketing New Approaches - enhancing processes or products:

• Generates new ideas and proposes new, more effective ways of doing things;
• Documents and analyses innovative strategies/best practices/new approaches.

Resource Mobilization (Field Duty Stations) - providing inputs to resource mobilization strategies:

• Analyzes information/databases on potential and actual donors.

Promoting Organizational Learning and Knowledge Sharing - basic research and analysis:

• Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies and new approaches

Job Knowledge/Technical Expertise - fundamental knowledge of own discipline:

• Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position;
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
• Analyzes the requirements and synthesizes proposals;
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
• Demonstrates good knowledge of information technology and applies it in work assignments.

Global Leadership and Advocacy for UN Women’s Goals - preparing information for global advocacy:

• Identifies and communicates relevant information for advocacy for UN Women’s goals for a variety of audiences;
• Maintains a functioning network of contacts in the media and civil society.

Client Orientation - establishing effective client relationships:

• Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion;
• Organizes and prioritizes work schedule to meet client needs and deadlines.

Core Competencies:

• Demonstrating/safeguarding ethics and integrity;
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking;
• Acting as a team player and facilitating team work;
• Facilitating and encouraging open communication in the team, communicating effectively;
• Creating synergies through self-control;
• Managing conflict;
• Learning and sharing knowledge and encourage the learning of others;
• Informed and transparent decision making.

Qualifications et expériences requises

Education:

• Masters’ Degree or equivalent in Human Rights, Development Studies, Economics or Public Policy with a gender component, political or social sciences or related field.

Experience:

• Minimum 2 years of relevant work experience at the national, regional or international level in providing hands-on experience in the area of development, governance, public policy, ending violence against women, planning, implementing, monitoring and reporting, management advisory services and hands-on experience in design, monitoring and evaluation of development projects.

Added Requirements:

• Experience in designing and implementing joint programming or a joint project (if not a joint programme), preferably in a UNCT context;
• Experience providing advisory services in the area of gender equality, coordinating programmes with multiple actors in an international context;
• Proven management experience, preferably within one or more of the partner UN entities, with sound knowledge and experience in all aspects of project cycle (design, implementation, monitoring & evaluation) and project operations (including finance, procurement, reporting, and human resources);
• Experience in the use of computers and office software.

Language:

• Fluency in English and a national language of the duty station.