Jobs - 64331- Project Assistant - Open to Mozambican Nationals O

Project Assistant - Open to Mozambican Nationals Only

Lieu :

Maputo, MOZAMBIQUE

Type de contrat :

Service Contract

Date de commencement :

09-May-2016

Date limite de candidature :

11-Mar-16 (Minuit New York, États-Unis)

Niveau du poste :

SB-3

Durée du contrat initial

6 months

Langues requises :

Anglais Portugais

Durée prévue de la mission :

Le PNUD s’engage à recruter un personnel divers en termes de genre, de nationalité et de culture. Nous encourageons de même les personnes issues des minorités ethniques, des communautés autochtones ou handicapées à postuler. Toutes les candidatures seront traitées dans la plus stricte confidentialité. Le PNUD ne tolère pas l’exploitation et / ou les atteintes sexuelles, ni aucune forme de harcèlement, y compris le harcèlement sexuel, et / ou toutes formes de discrimination. Tous/tes les candidats/tes selectectionnes /ées devront ainsi se soumettre à de rigoureuses vérifications relatives aux références fournies ainsi qu’à leurs antécédents.

Historique

The United Nations Office on Drugs and Crime (UNODC) is seeking for a Project Assistant who under the direct supervision of an Adviser, Anti-Corruption and the overall supervision of the Regional Representative, Southern Africa will provide administrative assistance for the anti-corruption programme.

Devoirs et responsabilités

Secretarial duties:

Assist the Anti-Corruption Advisor for Mozambique with information as requested, including downloads from the Internet;
Assists in the organisation and preparation of Anti-Corruption capacity building events meetings and workshops;
Drafts non-substantive correspondence, reports, justifications, and evaluations, ensuring that spelling, punctuation and format are correct. Types correspondence, documents and reports, etc.;
Ensures follow-up;
When requested, takes minutes and/or notes of Anti-Corruption meetings.

General administrative functions:

Assist in screening all incoming correspondence, including faxes and key electronic correspondence and re-direct as necessary;
Maintains the Anti-Corruption programme filing system;
Ensures that archiving takes place in accordance with UN rules;
Liaison with the office administration regarding office supplies and equipment and ensures enough supply of stationery to the programme staff;
Manages the inventory of the programme, in cooperation with the Inventory Officer;
Assists Anti-Corruption staff on general administrative matters including relating to visas and licenses;
Makes travel, including visa, arrangements for the Anti-Corruption staff as necessary;
Provides general administrative support as required including filing and photocopying;
When relevant, attends and arranges meetings on day-to-day administrative matters;
Assists and advises Anti-Corruption staff in the area of office administration;
Develop, maintains and update the database of contacts relating to Anti-Corruption work in Mozambique;
Assists in the arrangement of official Anti-Corruption and related events and activities;
Make follow up with the Regional Office Southern Africa and the Corruption and Economic Crime Branch in Vienna regarding Financial Authorizations, Documents, Couriers, etc.;
Arrange for external printing of documents, reports, etc;
Any other duties or tasks as assigned by the supervisor.

Compétences

Planning and Organizing:

Sound organizational skills and time management skills, the ability to multi-task and prioritize own work programme and to work independently or with minimum supervision and ability to deliver quality assignments in a timely manner is essential.

Communication:

Excellent command of spoken and written English and Portuguese relevant to a business environment is essential; particularly the ability to write in a clear and concise manner and the ability to convey technical and basic statistical information in a user-friendly manner.

Technological Awareness:

Proficiency in the MS Office package, specifically Word, Excel, PowerPoint in a LAN environment is required. Knowledge of UN internal information systems is an advantage.

Professionalism:

The ability to comprehend administrative processes and systems easily and previous experience in UN administrative functions, particularly website, learning/training and/or project administration is required.

Teamwork:

Good interpersonal skills, ability to work in a multi-cultural and multi-ethnic environment with sensitivity and respect for diversity; the ability to function effectively in a geographically dispersed virtual team is essential.

Commitment to continuous learning

Initiative and willingness to learn new skills.

Qualifications et expériences requises

Education:

Completion of Diploma level in administration area.

Experience:

3 to 4 years administrative experience in a civil service, business or similar professional environment;
Experience working in Anti-Corruption projects is a strong advantage;
UN experience would be an advantage;
Proven knowledge of modern office administration;
Typing ability plus proficiency in operating a PC in a LAN environment plus proficiency in modern word processing and database applications are definite requirements.

Languages:

Written and spoken English and Portuguese is essential;
Knowledge of a local Southern African language would be an advantage.