Historique

The Government of Ukraine is in urgent need to secure the availability of the State Programme medicines and essential health commodities at affordable prices and in sufficient quantities. Acknowledging the challenges of the State procurement and supply management system and following recently adopted legislation, allowing the selected international organizations to provide procurement support services, the Ministry of Health of Ukraine has requested the UN to support the procurement and distribution of a number of 2015 State Programme medicines and other medical products as an emergency measure. 

UNDP in Ukraine is fully committed to play this role in resolving the immediate crisis and to support the Ministry of Health of Ukraine in its medium and long-term efforts to reform its procurement and supply management system. UNDP brings its extensive expertise in establishing procurement systems corresponding to the highest standards of transparency, accountability, cost-efficiency, equity and sustainability. 

UNDP together with other UN Agencies (UNICEF and WHO) developed a Joint Project aimed at strengthening the national health care procurement system and thereby improving the effectiveness of diagnosis and treatment of patients in Ukraine. Additionally to the procurement of medicines and medical products for the National Public Health Programmes for 2015, UNDP plans (through this project) to strengthen the capacity of the Ministry of Health to ensure transparency, accountability and effectiveness of the public procurement in the health sphere and support the procurement reform efforts.

The Consultant will be responsible for facilitation of the working group of the MOH on reforming public procurement  and assistance in developing and adopting the Strategy on procurement reform in healthcare sector.

UNDP seeks an Individual Consultant to provide technical support and expertise to the Ministry of Health of Ukraine in facilitating the  working group on procurement reform and developing the Strategy and action plan on procurement reform.

MAIN OBJECTIVES OF THE ASSIGNMENT

Provide technical support and expertise to the Ministry of Health of Ukraine in facilitating the stakeholder’s participation in development and implementation the Strategy and action plan on procurement reform in the healthcare sector.

 

Devoirs et responsabilités

  1. Under the call of the MOH facilitate the meetings and share experience among the members of the working group on health procurement reform of the MOH.
  2. Provide support to participatory strategic planning and implementation efforts of procurement reform in public health, by facilitating problem analysis and coordinating the strategic planning process with public and civil society institutions, private sector and government representatives.
  3. Coordinate the adoption of the Concept note of the Strategy on procurement reform in public health, ensure its legal adoption and follow up.
  4. Develop and present the action plan based on the most recent inter-agency (UNICEF, UNDP, WHO) Mission Report and other relevant documents and analysis.
  5. Support discussion between all relevant partners on medical stock management and e-health possibilities and present the latest achievements of the medical stock management platform.
  6. Assist in arranging capacity building activities, site visits of the international experts related to the procurement reform efforts targeting national government, civil society and business organizations
  7. Assist in coordination between all key partners and stakeholders, on establishing an external, independent entity for the public procurement of the medical products.
  8. Based on the international practices and experience provide expertise and inputs to the developed laws, policies, regulations and/or normative acts.
  9. Participate in the meetings, round tables and seminars to ensure technical support and representation of national UNDP expertise among all national and international stakeholders.
  10. Maintain other duties on legal provision and expertise for UNDP country office.

LIST OF DELIVERABLES:

Deliverable #

Task description

Deadline

1

  • 1 progress report on implementation the health reform procurement project (up to 5 pages with all relevant attachments: received comments to the concept of the Strategy, agendas of the meetings, drafted letters etc )
  • One briefing paper on description and specifications for the medical stock management platform
  • Action plan base on inter-agency Mission Report

By July 25

2

  • 1 progress report on implementation the health reform procurement project (up to 5 pages with all relevant attachments: agenda of the meetings, list of participants, letters or legal documents drafted, list of inputs, etc)
  • Normative act or legal document on adoption the concept of the  procurement strategy, improving legislation/policies on procurement medical products through international organizations

 

By September 20

3

  • Final report (up to 10 pages with additional attachments on prepared and adopted strategies, concept notes, training\seminars agendas, minutes of the meetings, etc)
  • Drafted action plan for Strategy on procurement reform in public implementation

By October 20

MONITOTING AND REPORTING REQUIREMENTS:

Work-progress reporting/monitoring meetings will be held with the Consultant on a regular basis. UNDP will be the final authority to control the quality and evaluate the work. No reports or documents should be published or distributed to third parties without approval of UNDP.

The Consultant will work under the overall supervision of the Project Coordinator and direct supervision of HIV and Health Policy Officer.

PAYMENT SCHEDULE:

  • Upon provision of Deliverable 1 - 40% of contract value;
  • Upon provision of Deliverable 2 - 60% of contract value;

Compétences

  • Understanding of, and preferably experience with, government functioning, budgeting and systems;
  • Strong interpersonal and communication skills;
  • Strong analytical, reporting and writing abilities skills;
  • Proactivity and ability to work independently as well as in a team;
  • Excellent usage of computers and office software packages.

Corporate Competencies

  • Demonstrates integrity by modeling the UN’s values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

 

Qualifications et expériences requises

MINIMUM QUALIFICATIONS AND EXPERIENCE:

Education:

  • Specialist or Masters’ degree in Law, Health, Political Science, Public Administration or other relevant areas.

Experience: 

  • At least 5 years of relevant experience in the field of law, social or health policy.
  • At least one year experience in delivering capacity development, advisory and advocacy services to the central government bodies or institutions, parliament or oblast public administration in the field of public procurement.
  • Work experience in public sector institutions and/or in UN system will be an asset;
  • Fluency in Ukrainian, Russian, English is required.

 

DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS:

Applicants shall submit the following documents:

  • Personal CV, including information about past experience in similar projects / assignments and contact details for referees;
  • Financial proposal.

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR.  In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount and number of anticipated working days.  

EVALUATION CRITERIA

  • Masters’ degree in Law, Political Science, Public Administration or other relevant areas. - 10 points max  {5 pts – Specialist/Master’s; 10 pts – PhD };
  • At least 5 years of relevant experience in the field of law, social or health policy - 20 points max  {20 pts – 9 years or more; 15 – pts 7-8 years; 10 – pts 5-6 years };
  • At least one year experience in delivering capacity development, advisory and advocacy services– 25 points max  {25 pts – 2 year or more; 15 pts –  1 year };
  • Language Skills (fluency in Ukrainian, English and Russian) – 10 points max ;
  • Work experience in public sector institutions and/or in UN - 5 points.

Maximum available technical score - 70 points.

 

EVALUATION METHOD:

Cumulative analysis

Contract award shall be made to the incumbent whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and

b) having received the cumulative highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight: 70%

* Financial Criteria weight: 30%

Only candidates obtaining a minimum 70% from the maximum available technical score (49 points) would be considered for the Financial Evaluation.

The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal and will equal to 30. All other price proposals will be evaluated and assigned points, as per below formula:

30 points [max points available for financial part] x [lowest of all evaluated offered prices among responsive offers] / [evaluated price].

The proposal obtaining the overall cumulatively highest score after adding the score of the technical proposal and the financial proposal will be considered as the most compliant offer and will be awarded a contract.