Historique

UNCDF is the UN’s capital investment agency for the world’s least developed countries. It creates new opportunities for poor people and their communities by increasing access to microfinance and investment capital.  UNCDF focuses on Africa and the poorest countries of Asia and the Pacific, with a special commitment to countries emerging from conflict or crisis.  It provides seed capital – grants and loans – and technical support to help microfinance institutions reach more poor households and small businesses, and local governments finance the capital investments – water systems, feeder roads, schools, irrigation schemes – that will improve poor peoples’ lives.

Digital Finance and Innovation:  

Starting in 2009, UNCDF began to support for digital finance because we are concerned that the countries that need it the most are succeeding the least. As an early supporter, UNCDF saw its potential and challenges.  UNCDF first supported digital finance through the Pacific Financial Inclusion Programme (PFIP) out of which it developed UNCDF MM4P to focus on Africa and Asia. Digital now feature prominently in most of UNCDF’s financial inclusion work and it is increasingly focus on digital solutions for specific uses such as clean energy and population segments, particularly women and youth. UNCDF also hosts the secretariat of the Better than Cash Alliance. The Better Than Cash Alliance (BTCA) is a partnership of governments, companies and international organizations that accelerates the transition from cash to digital payments in order to reduce poverty and drive inclusive growth.  

Asia is one of the key and growing geography of programme implementation for UNCDF under digital and the programme is currently present in three countries (Nepal, Myanmar, Laos) and extending in two (Malaysia and China) more in first half of 2018. The position would be based out of Kuala Lumpur, Malaysia.

Devoirs et responsabilités

Under the direct responsibility of the UNCDF Operations Analyst, the Consultant will specifically provide:

Support Logistics and Travel for the UNCDF work in Malaysia and China that includes supporting cohorts and workshop/events that are planned during the period:

• Arrangements of travel and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents;
• Daily supplemental allowance (DSA) calculations for team and travel claims for team;
• Collection of information for DSA, travel agencies and other administrative surveys, support to organization of common services;
• Provide organizational support for the reconciliation of the hotel invoices and of travel claims.    

Administrative Support for the UNCDF Programme Management Unit in Brussels:

• Handle logistical and administrative matters pertaining to the project including procurement and contracting activities, making arrangements for conference calls and/or face to face meetings with vendors;
• Maintain the program filing system in accordance with UNCDF rules; archive, organize and manage the documentation effectively;
• Ensures proper control of the programme assets, focusing on achievement of the following result: preparation of inventory reports and Implementation of Inventory and physical verification check-up in the project;
• Support the Operations Analyst in other related tasks that may arise.

Administrative Support for the UNCDF office in Malaysia and China:

• Liaise and provide support to UNCDF´s field teams;
• Support to organization of common services with UNDP country offices;
• Assist the UNCDF field team travel arrangements;
• Supporting procurement processes as needed;
• Support for events organized locally.  

Compétences

• Strong ability to communicate and function effectively in local/international/multicultural environment;
• Fundamental knowledge of public procurement processes, methods and procedures;
• Data gathering and implementation of management systems;
• Maintains effective client relationships.

Qualifications et expériences requises

Education

• Secondary Education, preferably with specialized certification in Management, Accounting or Finance or related field. 

Experience

• 4 years of progressively responsible administrative experience is required at the national or international level.
• Experience with a UN organization/agency is desirable.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems is required.

Language requirements

• Fluency in English.

Timeline, duration of assignment, duty station and expected places of travel:

• Timeline: 12 months
• Location(s): Kuala Lumpur, Malaysia
• Total Number of Working Days for Assignment: 264 days

This is a national consultant position. Applicants that are not nationals of the requested duty station will have to prove their residence status. Please note that consultants residing in the duty station will not be compensated for living expenses. 

Provision of Monitoring, Progress Controls & Payments:

• The consultant will work under the direct supervision of the Operations Analyst.
• Payment will be made on periodical basis in accordance with number of days worked and upon satisfactorily achieved deliverables. All payments are subject to the clearance and approval of the direct supervisor.
• Final payment shall require a signed performance evaluation of the consultant.

Application:

Interested individuals must submit the following as proposals in order to demonstrate their qualifications: (NOTE: the system does not allow multiple uploads of document. Applicants must make sure to upload all documents in one PDF fle).

All applications must contain the following information:

(i) Cover letter with a summary statement of competencies in relation to the TOR;

(ii) Earliest availability and proposed schedule for consultancy;

(iii) Curriculum Vitae;

(iv) Completed P11 Personal History Form with names and current contacts of 3 referees (available from http://sas.undp.org/documents/p11_personal_history_form.doc);

(v) Financial proposal for the full months assignment outlining - Total professional fee, Other professional expenses (such as insurance, taxes, etc). Available at http://procurement-notices.undp.org/view_file.cfm?doc_id=29916).

Incomplete applications will not be considered. Please make sure you have provided all requested materials.

Individual consultants will be evaluated based on the following methodology:

Preliminary Evaluation - Step I: Screening;

Technical Evaluation Weight - 70% x (Step 1: 20 Points + Step 2: 80 Points = 100 Points);

Financial Evaluation Weight - 30% = Step III.

Step I: Screening

Applications will be screened and only applicants meeting the following minimum criteria (listed under education and experience) will progress to the pool for shortlisting:

Step II: Technical Evaluation

1. Shortlisting (20 points)

UNCDF will produce a shortlist of candidates and technically evaluate candidates as per experience requirements in the Terms of Reference. As applicable, only the first top 4 ranked applicants achieving minimum 49 points shall be considered for an interview.

1. Interview (80 points)

An interview shall be conducted for the top 4 shortlisted candidates.

The financial evaluation of those candidates who have reached 70% of the Technical Evaluation will take place.

Step III: Financial Evaluation:

The following formula will be used to evaluate financial proposal: lowest priced proposal/price of the proposal being evaluated x 30%.

Award Criteria

The contact shall be awarded to the applicant whose offer have been evaluated and determined as:

Responsive/compliant/acceptable; and Having received the highest combined weight (technical scores) 70% + financial 30%= 100%.

Both individual consultants and individual employed by a company or institution are welcome to apply. 

Any individual employed by a company or institution who would like to submit an offer in response to a Procurement Notice for IC must do so in their individual capacity (providing a CV so that their qualifications may be judged accordingly). Women candidates or women-owned businesses are strongly encouraged to apply.