Jobs - 20249- FAO Administrative and Logistic Officer (For Indo

FAO Administrative and Logistic Officer (For Indonesian nationality only) (FAO-HPAI/ALO/12/ 11-99)

Localidad :

Makassar, Indonesia

Tipo de contrato :

Other

Fecha de comienzo del contrato :

Fecha límite de postulación :

29-Nov-10 (Medianoche Nueva York, Estados Unidos)

Nivel de puesto :

Other

Duración del contrato inicial :

3 months with possibility of extension depends on availability of fund and performance

Idiomas requeridos :

Inglés

Duración esperada del puesto :

El PNUD está comprometido con lograr la diversidad de su personal en términos de género, nacionalidad y cultura. Se alienta por igual a las personas que pertenecen a grupos minoritarios, a pueblos indígenas o que tienen alguna discapacidad a presentar su candidatura. Todas las solicitudes se tratarán con la mayor confidencialidad. UNDP no tolera la explotación y el abuso sexual, ningún tipo de acoso, incluido el acoso sexual, ni la discriminación. Por lo tanto, todos los candidatos seleccionados serán sometidos a una rigurosa verificación de referencias y antecedentes.

Antecedentes

THIS IS FAO POST, PLEASE SEND DIRECTLY APPLICATION IN LINE WITH APPLICATION PROCEDURE AS OUTLINED BELOW

I. Organizational Context

Under the general operational and administrative supervision of the FAO Representative, the overall supervision of the FAO HPAI Programme Team Leader, the direct supervision of the FAO Operations Officer, and in close collaboration with the Senior Technical Advisor and the Field Veterinary Advisor, South Sulawesi, perform a range of duties relating to the objectives of the FAO avian influenza control program in South and West Sulawesi with the FAO / GOI Avian Influenza Control Programme.

The Administration/Logistics Officer is a member of the FAO Makassar project team that facilitates the day-to-day activities of the project in line with the program work plan. He or she assists in development of monthly schedules, and ensures that the project team and local partner organisations

Deberes y responsabilidades

II. Functions / Key Results Expected

Summary of key functions:

1. Provide administrative and logistic support for field operations of the FAO Makassar project, and provides support to the FAO Makassar technical team for these operations

2. Support the working/operation of the FAO Makassar team together with local/village partner organisations, and other relevant organisations including provincial and district authorities, departments responsible for livestock services, LDCC’s and PDSR officers, and commercial poultry producers and organisations.

3. Provide logistic and administrative support for program activities as required including:

Prepare in advance budget estimates and list of needed supplies for the training / workshops / seminars / meetings, facilitate all logistical / administrative needs during such events.
Provide proper and updated documentation of logistics / finance during project activities.
Create routine office reports including petty cash reports, staff attendance forms, correspondence reports, security approvals, and other forms as required
Monitor supplies and equipment for the project – complete the project inventory form.
Ensure project vehicles are in good condition, and drivers have operational cash to support project activities.

4. Liaise with the Operations Unit and the FAO Representation, for the reporting, planning, and provision of goods and services. Organize the procurement of services and equipment required for running the program in line with FAO procedures, including cross checking of selected vendors as required

5. Conduct other duties as required

III. Impact of Results

The key results have an impact on the success of FAO/ GOI Avian Influenza Control Programme implementation in Indonesia.

Competencias

IV. Competencies

Demonstrates commitment to FAO vision, mission and values;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Contributes effectively to team work and team outcomes;
Consistently approaches work with energy and a positive, constructive attitude;
Demonstrates openness to change and ability to manage complexities;
Ability to manage conflicting priorities and work under pressure of tight and conflicting deadlines
Ability to work with minimum supervision;
Demonstrates strong oral and written communication skills as well

Habilidades y experiencia requeridas

V. Recruitment Qualifications

Education:

University graduate in administration, public service, rural development or a relevant subject

Experience:

Strong experiences in administration and logistics matters for the implementation of a development programme including previous experience with procurement
Fluency in Bahasa Indonesia and a good command of writing and speaking English
Good memo composition and editing skills
Proficiency in MS Office, particularly Word, Excel, and PowerPoint
Ability to work with individuals from different cultural/national backgrounds good interpersonal and communication skills
Ability to manage priorities and workload within general schedule of work, instructions and standardized practices

Language Requirements:

Good ability to speak and write English and Bahasa Indonesia.

All applications should be addressed to one of the following:

(1) by mail to:

Operations Support Unit
Office of the FAO Representative in Indonesia,
11th floor Menara Thamrin Building
Jalan M.H. Thamrin Kav.3 Jakarta 10250

(2) by email to FAO-ID@fao.org

Female candidates are encouraged to apply