Antecedentes
UNDP launches a new environmental project “Support to the development of a comprehensive framework for international environmental cooperation in the Republic of Belarus”. The overall objective is to introduce effective sustainable development patterns in Belarus, full account being taken of environmental issues and public participation in environmental decision-making processes at national and local levels.
Deberes y responsabilidades
- Provide support in administrative and personnel issues to ensure the effective running of the project management unit;
- Assist Project Manager in drafting project correspondence and documents; prepare correspondence of administrative nature;
- Prepare draft job descriptions, vacancy announcements, compiling matrixes in consultation with Assistant Project Manager for UNDP HR approval);
- Assist in collection, preparation and submission of support documents for IC recruitment using UNDP recruitment system;
- Provide maintenance and monitoring of staff monthly and annual attendance records for CO review;
- Under Project Manager’s coordination provide services for performance evaluation review of project personnel;
- Assist Project Manager in responding to telephone inquiries, fax, post and e-mail transmissions, and co-ordinate appointments;
- Provide proper accounting to the project by controlling the supporting documents for payments and reviewing financial reports from Task Coordinators, sub-contractors and sub-recipients;
- Prepare submission of payment requests with proper support documentation to UNDP CO;
- Prepare and submit travel documents to UNDP CO in accordance with UNDP requirements;
- Provide necessary financial and logistical support to visits of foreign experts and delegations (visa support, transportation, hotel accommodation etc.);
- Collect and keep files of project documents, expert reports and ensure general circulation of documents;
- Provide English translation as required.
- Provide financial support to ensure an effective running of the project management unit in compliance with UNDP rules, regulations and policies of financial activities, financial recording/reporting system;
- Provide follow-up on audit recommendations;
- Implement effective internal controls and ensure proper functioning of a client-oriented financial resources management system;
- Contribute to preparation of periodic financial reports required by relevant national and/or donor procedures for project, donors, government and other parties involved in implementation and funding of activities;
- Interact with UNDP CO to request funds transfer, verify financial reports, budget revisions;
- Provide financial monitoring over project commitments and expenditures, and assist the PM in assuring proper project delivery;
- Control the usage of non-expendable equipment (record keeping, drawing up regular inventories);
- Draft project correspondence and documents and finalize correspondence of financial nature;
- Edit reports and other documents for correctness of form and content in financial issues;
- Perform any other administrative and financial duties as requested by the Task Coordinators and the Project Manager.
Competencias
- Demonstrates corporate knowledge and sound judgment;
- Self-development, initiative-taking;
- Acts as a team player and facilitating team work;
- Outstanding analytical, organizational and administrative skills;
- Remains calm, in control and good humoured even under pressure;
- Demonstrates strong oral and written communication skills.
Habilidades y experiencia requeridas
- Advanced university degree in economics, finance, administration or management;
- At least 2 years of relevant finance experience;
- Excellent finance and budgeting skills;
- Working knowledge of UNDP and/or EC rules and regulations is an asset;
- Previous experience in administering UNDP projects is an asset;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems. Knowledge of Atlas is desirable;
- Fluency in written and spoken English and Russian is mandatory, including the ability to draft, edit and finalize documents in English and in Russian.
- Complete the form stating their interest in and qualifications for the position (in English);
- Upload completed Personal History Form (PHF) in the required resume field. The PHF form can be downloaded from: http://un.by/vacancy/undp/form/