Antecedentes

Under the overall guidance of the ARR Poverty Reduction and HIV and AIDS and direct supervision of Programme Officer Poverty, the Programme Assistant provides programme support services ensuring high quality, accuracy and consistency of work.

The Programme Assistant works in close collaboration with the operations programme and project staff in the CO and UNDP HQ as required exchanging information and supporting programme delivery.

Deberes y responsabilidades

• Collection, analysis and presentation of information for identification of areas for support and programme formulation/ implementation.
  

• Creation of projects in Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project.
• Presentation of information for audit of NEX projects.

• Preparation of non-PO vouchers for development projects.
  
• Maintenance of the internal expenditures control system including timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
  
• Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
  Making budget check for requisitions, POs and vouchers.

4.Supports resource mobilization focusing on achievement of the following results:

• Review of contributions agreement, managing contributions in Atlas.

• Participation in the trainings for the operations/ projects staff on programme.
  Contributions to knowledge networks and communities of practice.

Competencias

Level 1.1: Support the preparation of information for advocacy

• Identifies relevant information for advocacy for a variety of audiences

Results-Based Programme Development and Management

Level 1.1: Contributing to results through provision of information

• Provides information and documentation on specific stages of projects/programme implementation
  

• Analyzes general information and selects materials in support of partnership building initiatives
  

• Documents and tracks innovative strategies/best practices/new approaches

Level 1.1: Providing information for resource mobilization strategies

• Maintains information/databases on potential and actual donors
  
• Maintains database of project files
  
• Provides data and information needed for preparation of project documents
  

• Researches best practices and poses new, more effective ways of doing things
  

• Level 1.1: Fundamental knowledge of processes, methods and procedures
  Understands the main processes and methods of work regarding to the position
  
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them ---consistently in work tasks
  
• Demonstrates good knowledge of information technology and applies it in work assignments

Global Leadership and Advocacy for UNDP? Goals
Level 1.1: Research and analysis

• Identifies relevant information for advocacy for UNDPs goals for a variety of audiences

• Reports to internal and external clients in a timely and appropriate fashion
  
• Organizes and prioritizes work schedule to meet client needs and deadlines
  
• Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
  
• Responds to client needs promptly

• Demonstrating/safeguarding ethics and integrity
  
• Demonstrate corporate knowledge and sound judgment
  
• Self-development, initiative-taking
  
• Acting as a team player and facilitating team work
  
• Facilitating and encouraging open communication in the team, communicating effectively
  
• Creating synergies through self-control
  
• Managing conflict
  
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  
• Informed and transparent decision making

Habilidades y experiencia requeridas

Education:

• Secondary Education preferably with specialized certification in Accounting and Finance.
• University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be a distinct advantage.

Experience:

• Minimum 5 years of relevant administrative or programme experience is required at the national or international level.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems

Language:

• Fluency in written and spoken English and national language(s) of the duty station