TRUST FUND ADMINISTRATOR
||Phnom Penh, Camboya
|Fecha límite de postulación||25-Feb-12|
|Categoría adicional||Medio Ambiente y Energía|
|Tipo de contrato||FTA International|
|Nivel de puesto||P-4|
|Cambodia Climate Change Alliance (CCCA) is a multi-donor initiative (funded by Sida, EC and UNDP) with a comprehensive and innovative approach to address climate change and disaster risks reduction in Cambodia. On the one hand it aims at creating conditions in the form of capacity development and institutional strengthening to preparing for and mitigate climate change risks, and on the other hand, to directly help vulnerable communities by enhancing their resilience to climate change and other natural hazards. The overall objective of the CCCA is: To strengthen the capacity of the National Climate Change Committee (NCCC) to fulfill its mandate to address climate change and to enable line ministries and CSOs to implement priority climate change actions.
CCCA has 5 results as the following:
- Improved capacity to coordinate national policy making, capacity development, outreach/advocacy efforts, and to monitor the implementation of national climate changestrategy, policy and plans;
- Improved access to updated climate change information, knowledge and learning opportunities at all level;
- Strengthened capacity within the NCCC to mobilise and to effectively administer climate change funds and to prepare for a nationally owned trust fund;
- Increased resilience of coastal communities and ecosystems to climate change through adaptation planning, demonstrated targeted local interventions and provision of practical learning experience in adaptation planning to the NCCC/CCD;
- Strengthened capacity in RGC agencies and civil society organisations for developing and implementing climate change response initiatives in line with agreed national climate change priorities, independently or in partnerships, through access to new financial and technical resources.
The organizational structure of the CCCA is based on strong Government ownership and alignment with the existing Government institutional arrangements. The Ministry of Environment (MoE), on behalf of the NCCC, is the Implementing Partner (IP) under National Implementation Modality (NIM). The NCCC will provide overall guidance via the Programme Support Board (PSB). The CCCA Trust Fund Secretariat under the management of the Head of Trust Fund Secretariat will provide secretariat support to the PSB as well as oversee the day to day administration of the CCCA Trust Fund. The CCCA Trust Fund will initially be administered by UNDP to ensure maximum accountability and transparency with financial and administrative assurance provided by a dedicated Trust Fund Administrator (TFA) embedded in the CCCA Trust Fund Secretariat.
Deberes y responsabilidades
|The Trust Fund Administrator (TFA) will be based in the CCCA Trust Fund Secretariat hosted at the Ministry of Environment and will report operationally to the Head of the CCCA Trust Fund Secretariat on a day-to-day basis. TFA will provide technical support to the Head of CCCA Trust Fund Secretariat for the financial oversight and management of the trust fund entity and all financing actions undertaken by the Programme as well as in designing the future model for climate change financing in Cambodia.
Summary of key functions:
- Effective, efficient and transparent financial management of the CCCA Trust Fund based on UNDP policies and procedures and donors’ requirements;
- Support the design of a future climate change financing mechanism in Cambodia;
- Capacity development of the NCCC and CCD in financial reporting and procurement; and
- Effective financial reporting on the CCCA Trust Fund to the Programme Support Board.
1.Effective, efficient and transparent financial management of the CCCA Trust Fund based on UNDP policies and procedures and donors’ requirements
- Ensure that all obligations arising from the contribution agreement are met including reporting requirements;
- Follow-up with the donor to ensure that contributions are received on a timely basis, in accordance with the payment schedule in the contribution agreement;
- Maintain a resource plan showing cash flow requirements and resources available, based on income received and/or pledged, interest income, and actual/projected expenditure;
- Ensure that the quality of the grant proposals and the awarded proposals are based on the criteria for grant selection agreed and endorsed by the Programme Support Board;
- Ensure that allocations to projects do not exceed the trust fund resource balance, project budgets do not exceed project allocations, project expenditure plus advances to national implementing partners do not exceed project budgets;
- Where the TFA determines that the project expenditure exceeds (or is about to exceed) the project allocation, the TFA must immediately follow-up with the PSB. Where the over expenditure is not resolved, the TFA must formally notify the PSB that the programme is suspended;
- Ensure that advances to national implementing partners are adequately monitored by the CCCA Trust Fund Secretariat;
- Monitor for significant implementation issues that may impact the expenditure or where there are implications for donor relations, and ensure that the donors are kept duly informed;
- Ensure transparency and accountability of the trust fund management that all reporting requirements as stated in the trust fund Agreement are compliant with UNDP rules and procedures;
- Ensure that financial management oversight and accountability set up including reporting, response to audit recommendations, and requests from donors;
- Consult with donors on the disposition, upon closure, of the unexpended trust fund balance where required;
- Serve as the main contact for internal communications and reporting on the trust fund with outside parties, including (but not limited to) donor and programme country Governments, private contributors, media, and other stakeholders, as needed; and
- Ensure appropriate representation of the trust fund at meetings of with other UN bodies, agencies or programme country Governments.
2.Support the design of a future climate change financing mechanism in Cambodia
- Support the establishment and capacity building of the Trust Fund Secretariat to manage day to day administration of the trust fund;
- Develop key guiding documents for the trust fund operation, including the Trust Fund Operational Manual and guidelines for applicants;
- Develop an Operational Handbook which sets out the guiding rules and procedures for project implementation that can be used for the future climate change financing.
- Develop a roadmap for the establishment of a national climate change financing mechanism for endorsement by the Programme Support Board;
- Support a multi-stakeholder consultation group within the Government to discuss and probe different options for a future national climate change financing mechanism;
- Establish networks with practitioners in and out of Cambodia on financing mechanisms and institutional designs and mobilize experts support and inputs as required;
- Collect and analyse information and case studies available within and outside Cambodia, for formulating viable options for the future national climate change financing mechanism covering financing aspects as well as institutional framework for future climate change coordination, and prepare regular updates to the Board;
- Develop a final recommendation paper on the options and mechanisms of the future climate change financing mechanism for presentation to the Programme Support Board;
- Develop a draft resource mobilisation strategy for future national climate change financing mechanism to be presented to the Board for discussion, comment and approval.
3.Capacity development of the NCCC and CCD in financial reporting and procurement
- Support preparation and implementation of capacity needs assessment and capacity development plan with regard to financial management capacity and systems; and
- Support delivery of training and on-the-job coaching in accordance with capacity development plan on financial management and reporting and procurement systems;
4.Effective financial reporting on the CCCA Trust Fund to the Programme Support Board
- Act as the focal point for all questions relating to the activities of the trust fund;
- Prepare, update and present financial report to the Board;
- Bring attention to Board any issues or risks concerning financial management and seek appropriate decision from the board on addressing those issues or risks;
- Follow-up with donors on a regular basis to ensure that donors are kept informed and donor queries are promptly resolved; and
- Initiate and follow-up on all fund raising activities of the trust fund in coordination, whenever necessary.
Impact of Results:
The position will ensure the implementation of the CCCA in accordance with UNDP policies and procedures and National Implementation Modality (NIM) procedures as described in UNDP Programme, Policies and Operations Procedures (POPPs) Guidelines, in particular the Financial Management Guidelines. In addition, the TFA will also provide Capacity Development support to the Government to strengthen and enhance government capacity and systems to ensure that subsequent programme phases can use Government systems.
- Demonstrated commitment to strengthen the Government capacity to establish and manage a climate change financing mechanism;
- Demonstrated commitment to UNDP’s mission, vision and values;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability; and
- Ability to maintain effective rapport with different kinds of people.
Knowledge Management and Learning:
- Shares knowledge and experiences; and
- Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills.
Development and Operational Effectiveness
- Ability to perform a variety of standard tasks related to results management, including screening and collecting of programme/projects documentation, budget management, preparation of revisions, provision of information and preparation of various materials for discussion including Board meeting documents;
- Strong analytical skills and the ability to master new materials quickly;
- Strong conceptual skills and proven track record in designing organizational systems and procedures;
- Strong drafting and documentation skills;
- Ability to multi-task;
- Ability to manage priorities in order to meet tight deadlines; and
- Good communications, interpersonal and reporting skills. Ability to facilitate communication and build consensus among multiple stakeholder groups.
Leadership and Self-Management
- Focuses on result for the client and responds positively to feedback;
- Consistently approaches work with energy and a positive, constructive attitude;
- Remains calm, in control and good humored even under pressure;
- A proven ability to manage the work of teams, subordinates and consultants and keep track of delivery targets;
- A proven ability to work as part of an interdisciplinary and/or multi-cultural team; and
- Demonstrated capacity for leadership and management.
Habilidades y experiencia requeridas
- Master’s degree in Business Administration, Public Administration, Financial Management, or related-development areas; postgraduate qualifications is an advantage.
- At least 7 years experience with financial management of development financing and financing modalities and experience with UNDP and national government systems an advantage;
- Experience in Trust Fund management at operational level;
- Experience in working with national government budgetary and financial systems an advantage;
- Extensive experience in programme management and planning programmes, and capacity development in developing countries;
- Excellent team management and multi-tasking skills;
- Good communication and computer skills; and
- Experience in the usage of computers and office software packages, good knowledge and experience in handling of web-based management systems.
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