Jobs - 29102- Finance Assistant

Finance Assistant

Localidad :

Abuja, Nigeria

Tipo de contrato :

Service Contract

Fecha de comienzo del contrato :

Fecha límite de postulación :

13-Apr-12 (Medianoche Nueva York, Estados Unidos)

Nivel de puesto :

SB-3

Duración del contrato inicial :

Initial period of one year

Idiomas requeridos :

Inglés

Duración esperada del puesto :

El PNUD está comprometido con lograr la diversidad de su personal en términos de género, nacionalidad y cultura. Se alienta por igual a las personas que pertenecen a grupos minoritarios, a pueblos indígenas o que tienen alguna discapacidad a presentar su candidatura. Todas las solicitudes se tratarán con la mayor confidencialidad. UNDP no tolera la explotación y el abuso sexual, ningún tipo de acoso, incluido el acoso sexual, ni la discriminación. Por lo tanto, todos los candidatos seleccionados serán sometidos a una rigurosa verificación de referencias y antecedentes.

Antecedentes

In view of the award of project to design and deploy databank management system at Bureau of Public Procurement (BPP) at their premises at 11, Suleiman Barau Crescent, Off Ibrahim Taiwo Street, Aso-Villa, Abuja by United Nations Office on Drugs and Crime (UNODC) and to be implemented by the ITS Abuja Team, there is a need for the commencement of implementation activities for the project titled GLOT29ING, hence positions to be filled for the successful coordination and implementation of project deliverables at specified timeline and knowledge would be transferred to BPP’s appointed ICT Unit before closure of project.

Under the guidance and supervision of the IT Infrastructure Projects Coordinator, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Assistant works in close collaboration with the operations, programme and projects’ staff in BPP and the Country Office (CO) and with UNDP HQs staff to exchange information and ensure consistent service delivery.

Deberes y responsabilidades

Summary of Key Functions:

    Coordinating implementation of operational and financial management strategies
    Functioning of cost-recovery system
    Accounting and administrative support
    Project cash management
    Knowledge building and knowledge sharing

1.    Ensures implementation of operational strategies focusing on achievement of the following results:

Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
Managing the project business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.

2.    Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results:

Prepares the cost-recovery bills in FOML for the services provided by vendors and UNDP, follow up on cost recovery.

3.      Provides accounting and administrative support to the CO Finance Unit focusing on achievement of the following results:

Proper control of the supporting documents for payments and financial reports for BPP project; preparation of all types of vouchers for projects and on-behalf of UNODC and non-Atlas Agencies; PO vouchers; and payment execution.
Proper receipting of goods and services and establishment of accruals.
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in FOML; travel claims, MPOs and other entitlements are duly processed
Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
Presentation of information on the status of financial resources as required.
Maintenance of the Accounts Receivables for BPP project and recording of deposits in FOML.
Management of cash receipts and petty cash.
    Maintenance of the proper filing system for finance records and documents.

5.    Supports knowledge building and knowledge sharing in the project and CO focusing on achievement of the following results:

Participation in the trainings for the operations/ projects staff on Finance.
Contributions to knowledge networks and communities of practice.

Competencias

Functional Competencies:

Building Partnerships

Level 1.1:
Maintaining information and databases
Tracks and reports on mobilized resources

Promoting Organizational Learning And Knowledge Sharing

Level 1.1:
Basic research and analysis
Identifies and communicates opportunities to promote learning and knowledge sharing

Job Knowledge/Technical Expertise

Level 1.1:
Fundamental knowledge of processes, methods and procedures
Understands the main processes and methods of work regarding to the position (financial resources management)
Possesses basic knowledge of organizational policies and procedures related to the financial resources management and applies them consistently in work tasks

Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments

Promoting Organizational Change and Development

Level 1.1: Presentation of information on best practices in organizational change
    Demonstrates ability to identify problems and proposes solutions

Design and Implementation of Management Systems

Level 1.1: Data gathering and implementation of management systems
Uses information/databases/other management systems
Makes recommendations related to work procedures and implementation of management systems

Client Orientation

Level 1.1:
Maintains effective client relationships
Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Responds to client needs promptly

Promoting Accountability and Results-Based Management

Level 1.1: Gathering and disseminating information
    Maintains databases
    Prepares timely inputs to reports

Core Competencies:
    Demonstrate corporate knowledge and sound judgment
    Self-development, initiative-taking
    Acting as a team player and facilitating team work
    Facilitating and encouraging open communication in the team, communicating effectively
    Creating synergies through self-control
    Managing conflict
    Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
    Informed and transparent decision making

Habilidades y experiencia requeridas

Education: Secondary Education; first University Degree or equivalent qualification in Accounting, Finance, Business Administration and a specialized certification in Accounting and Finance is desirable but it is not a requirement. Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

Experience:
5 years of relevant and cognate experience in financial, budgetary administration, analysis and reporting at the national or international level is required and essential. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems. Experience with ERP financials, preferably ProFi, is an asset.

Interested Candidates should apply online through the website by clicking on the Apply now button. The system will prompt you to upload a CV on the next page.

Please note that instead of a CV you're required to download the UNDP Personnel History Form (P11) from the following link http://sas.undp.org/Documents/P11_Personal_history_form.doc Complete it and upload when prompted.

Applications without a fully completed P11 form will not be considered. Only applicants that are shortlisted will be contacted.

The system will only allow for one attachement.

The UN is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.