Antecedentes

• Preparatory phase (January 2012- April 2013)
• UNEG Evaluation Week (April 2013)

Deberes y responsabilidades

• Venue: Confirming meeting room reservations and set up.
• Online registration and security: Arranging event registration for all evaluation week events and venues and confirming security arrangements with all hosting entities.
• Equipment: Ensuring that sound, projection and webinar equipment required for the meeting is made available.
• Catering: Organising catering during the course of the meeting (water for meeting rooms, coffee breaks and reception).
• Logistics and accommodation note: Compile existing information on UN rates in hotels in the vicinity of the meeting venue;
• Prepare logistics note for participants (including maps showing all meeting venues, emergency contact numbers, etc.). Social programme: Identify and arrange a suitable social programme, including the UNEG Chair’s Cocktail, UNEG Heads social dinner, UN Secretariat entities lunch, other self-pay dinner and entertainment options.
• Participants’ queries: Act as focal point for ad hoc questions received from UNEG members and external participants before and during the meeting.
• Public relations and advocacy: Support the Platform Event organisers in issuing invitations and raising interest for the high-level event. The consultant is expected to periodically meet with the OG and UNEG Secretariat in New York.

• The consultant will be responsible for ensuring the smooth running of the event. Tasks to be carried out during the week preceding the meeting and throughout Evaluation Week include but are not limited to:
• On-site registration: Arrange for registration, conference badge pick-up and building passes at the different venues
• Meeting room preparation: Arrange for preparation of name plates for invited speakers and UNEG heads; configure meeting rooms (set up of tables/chairs, corners for presenting documentation, coffee breaks, etc.)
• Printing event programmes, maps, and other key documentation as requested.
• Registering participants and distributing relevant materials.
• Ensuring technology in the meeting rooms is set up as necessary for each session (i.e. powerpoints are uploaded, microphones are working, webinar facilities are available, etc).
• Ensuring catering is available at times indicated.
• Providing general information to participants as necessary.
• Coordinating the social programme.

• Make available a list of participants for each Evaluation Week session
• Assist hosting entities and/or UNEG Secretariat with any finalisation tasks (e.g collecting material provided by speakers)

Competencias

• Plays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Excellent inter-personal, teamwork, communication and coordination skills
• Excellent managerial/organisation skills
• Work well under pressure and detail oriented
• Ability to establish effective working relations in multi-cultural team environments
• Strong verbal and written communication
• Resourcefulness, initiative and mature judgment

Habilidades y experiencia requeridas

• A Bachelor’s degree.

• Extensive experience in organising international meetings and conferences within the context of international organisations.
• Excellent managerial/organisation skills and a solution-oriented attitude.
• A strong sense of client orientation and a strong drive for results.
• Excellent communication and interpersonal skills. Good knowledge of New York (transport, going out, public services).
• Demonstrated ability to work well both independently and within a multicultural team.
• Good command of information and communication technology.
• Prior experience with the UN System would be an asset.

Language Requirements:

• Engish is required.