Antecedentes

Deberes y responsabilidades

1. Advise and assist senior staff in the area of administration including preparation and review of financial and human resource proposals/requirements;
2. Monitor expenditures, prepare adjustments and assist managers in the elaboration of resource requirements for budget submissions;
3. Assist in preparation of budget performance with analysis between approved budgets and actual expenditures; Prepare or customize financial reports on the basis of WFP corporate system generated reports;
4. Organize and facilitate the administrative work of the office including the establishment of internal procedures and tracking systems for correspondence and documents; maintain a selected number of administrative control records, and automated reports related to travel, insurance, logistics, audit, investigations, budget and other; verify that the work is done in accordance with corporate standards and within established deadlines;
5. Manage the immediate office with respect to communications, meetings and work flow; identify complex or sensitive subjects, and contacts, for special treatment as well as priority issues that need to be brought to the supervisor’s attention;
6. Respond to complex queries from a variety of sources by producing targeted information or by re-directing to the most appropriate source;
7. Review correspondence or information materials relevant to the area of work prepared by other support staff;
8. Provide information and guidance to staff at all levels within the organizational unit/division to ensure understanding of intent and deadlines;
9. Prepare and/or consolidate complex reports, documentation including the production of forms, tables and charts; prepare complex correspondence, briefing notes and other documentation as requested;
10. Assist in contract administration of external contractors including auditing invoices against the goods and services provided, processing and monitoring payments;
11. Guide, train and daily supervise junior support staff engaged in the different administrative services including statistics, finance, programme, human resources activities and/or other related areas;
12. Process and approve delegated administrative actions in accordance with WFP rules and regulations;
13. Brief/debrief and inform staff including rules and regulations, policies and practices and documentation required to their specific area of responsibility;
14. Evaluate, develop, and recommend procedures. Participate in discussions on new/revised procedures and practices; interpret and assess the impact of changes and make recommendations on follow up actions;
15. Coordinate with other service units and liaise frequently with specialized staff at the duty station of assignment and outside the duty station;
16. May undertake field missions or maintain contacts with WFP’s field offices to provide administrative assistance and guidance;
17. Perform other related duties as required.

Competencias

1. Action Management
2. Communications
3. Ethics & Values
4. Teamwork
5. Behavioral Flexibility
6. Client Orientation
7. Initiative
8. Interpersonal Relations
9. Judgment

Habilidades y experiencia requeridas