Antecedentes

Under the guidance and direct supervision of the Senior Economist the Programme Associate provides leadership in execution of services of the Economic Policy Unit as well the design, planning and management of the country programme by managing data and facilitating programme implementation. The Programme Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

 The Programme Associate works in close collaboration with the operations, programme and project teams in the Country Office (CO) for resolving complex programme-related issues and information delivery.

Deberes y responsabilidades

1. Provision of quality assurance in the administration and implementation of programme strategies, adapts processes and procedures focusing on achievement of the following results:

• Research information for preparation of strategic notes, papers, documents.
• Presentation of information/ reports for identification of areas for support and interventions.
• Ensure effective monitoring of unit activities and progress and provide support where necessary
  

2. Provides effective support to management of the CO programme focusing on the achievement of the  following results:

• Presentation of thoroughly researched information for formulation of country programme, preparation of project documents’ drafts, work plans, budgets, proposals on implementation arrangements.
• Initiation of a project, entering project into Atlas ( in small offices), preparation  of required budget revisions.
• Follow up on performance indicators/ success criteria, targets and milestones, preparation of reports.
• Analysis of the situation in programme, identification of operational and financial problems, development of solutions.
• Participate in the conduct of audit of NEX projects, implementation of audit recommendations.
  

3. Provides administrative support to the Economic Policy Unit  focusing on achievement of the following    results:
        

• Proper control of the supporting documents for payments, review of projects Financial Reports.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
  

4. Provides support in creation of strategic partnerships and implementation of the resource mobilization strategy   focusing on achievement of the following results:

• Analysis of information on donors, preparation of donor’s profile and database, establishment of contacts with donor counterparts.
• Track and reporting on mobilized resources.
  

5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on programme.
• Synthesis of lessons learnt and best practices in programme.
• Sound contributions to knowledge networks and communities of practice.
  

Impact of results

The key results have an impact on the overall CO efficiency in programme and success in implementation of programme strategies.  Accurate analysis and presentation of information enhances UNDP position as a strong development partner. The information provided facilitates decision making of the management.

Competencias

Functional Competencies:

Advocacy/Advancing A Policy-Oriented Agenda

Level 1.1: Support the preparation of information for advocacy

• Identifies relevant information for advocacy for a variety of audiences
• Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for UNDP’s advocacy efforts
  

Results-Based Programme Development and Management

Level 1.1: Contributing to results through provision of information

• Provides information for linkages across programme activities to help identify critical points of integration
• Provides information and documentation on specific stages of projects/programme implementation
• Participates in the formulation of project proposals
  

Building Strategic Partnerships

Level 1.1: Maintaining information and databases

• Analyzes general information and selects materials in support of partnership building initiatives
• Maintains databases of donor information
• Tracks and reports on mobilized resources
  

Innovation and Marketing New Approaches

Level 1.1: Implementing processes and uses products

• Documents and tracks innovative strategies/best practices/new approaches
• Tracks bottlenecks, problems and issues, and proposes solutions
• Responds positively to new approaches
  

Resource Mobilization (Field Duty Stations)

Level 1.1: Providing information for resource mobilization strategies

• Maintains information/databases on potential and actual donors
• Maintains database of project files
• Provides data and information needed for preparation of project documents
  

Promoting Organizational Learning and Knowledge Sharing

Level 1.1: Basic research and analysis

• Researches best practices and poses new, more effective ways of doing things
• Documents innovative strategies and new approaches
  

Job Knowledge/Technical Expertise

Level 1.1: Fundamental knowledge of processes, methods and procedures

• Understands the main processes and methods of work regarding to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Identifies new and better approaches to work processes and incorporates same in own work
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments
  

Global Leadership and Advocacy for UNDP’s Goals

Level 1.1: Research and analysis

• Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences
• Maintains a network of contacts in the media and civil society, for use in UNDP’s advocacy efforts
  

Client Orientation

Level 1.1:  Maintains effective client relationships

• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
• Responds to client needs promptly
  

Core Competencies:

• Demonstrating/safeguarding ethics and integrity
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making
  

Prince2 training and certification, RMG.

Habilidades y experiencia requeridas

Education

BAC +2 (higher degree in the field of Economics, Development, and Project Management will be given preference).

Experience

7 years of progressively responsible administrative or programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language

Fluency in French or English and good working knowledge of the other language.