Antecedentes
The National Planning Authority (NPA) is coordinating the task of developing service and service delivery standards for Physical Planning sector. The task is being undertaken within the framework of the Authority’s project on Strengthening Capacity for Oversight Functions supported by United Nations Development Programme (UNDP). The absence of approved standards (service and service delivery) is highlighted by the National Development Plan (NDP) as one of the major encumbrances to efficient and effective service delivery.Following a situational analysis of service delivery standards for the Physical Planning sub- sector that was conducted by NPA in 2013, NPA, together with key role players, would like to finalize the task of developing service standards and service delivery standards for the Physical Planning sub-sector. The findings revealed that although a National Physical Planning Standards and Guidelines has been developed by the sub-sector, it is currently not in operation, because its content is not comprehensive, and therefore, has not been fully internalized. Notable are the plot ratios and sizes. These are not well defined as regard to horizontal and vertical planning standards application. The question of urban design and planning is also not well articulated in the current standards and guidelines.
In addition, because of the decentralization policy, there is lack of coordination between urban and regional planning departments. At the local government level, there is lack of satisfactory position on standards regarding physical planning. Also to note, the different sectors that relate to physical planning like Roads, water, electricity etc. were developing their facilities without any common set of conditions.
Overall the study recommended that immediate action be taken to remedy the situation by having a comprehensive set of standards developed in consultation with all the relevant stake holders and formally taken through the legal processes for documentation. Consequently, a working committee comprised of staff from the relevant sectors was constituted to steer the development of the desired service standards and service delivery standards for the sector. The task is being coordinated through an overall Physical planning sector committee of persons nominated by the various stakeholders that was formed to oversee process of the physical planning sector standards development. The committee has been able to generate a working draft.
In order to enable further refinement of the Draft Health Service and Service Delivery Standards, NPA is organizing a retreat for stakeholders for the Physical Planning sub-sector to finalize the development of standards. To this end, standards service specialist of an international calibre is required to act as lead facilitator at the retreat.
Deberes y responsabilidades
PurposeThe primary objective of engaging the expert is to guide participants in producing Physical Planning sector service and services delivery standards that are consistent with those of the middle income countries.
Specific Objectives
- To benchmark Uganda’s Physical planning section standards and service delivery standards with those of middle income countries;
- To determine the requirements for middle income country Physical planning sector service standards and service delivery standards;
- To develop Physical planning sector service standards and service delivery standards that conforms to a middle income country status;
- Scope of Assignment
The International Facilitator will:
- Make a presentation to the participants on the best practices and requirements for middle income country service and service delivery standards;
- Take lead in guiding the retreat discussions on the review of the Draft Service and Service Delivery Standards; and
- Undertake a technical review and approve the retreat report prepared by the Rapporteur
Methodology & Approach
The Consultant will;
- Review the work of the technical sub-committee on the draft service standards and service delivery standards ;
- Prepare and present information on best practices regarding service and service delivery standards;
- Engage participants during discussions to ensure sharing knowledge and experiences and ownership; and
- Based on the presentations, and the previous works of the sub-committee, he/she will guide the drafting of the service standards and service delivery standards for the Sector.
- Preparation – 2 days;
- Facilitation- 2 days;
- Technical review and completion of report/ service standards and service delivery standards – 1 day.
The specific outputs of the Consultant will be:
- A paper presented to participants on best practices and requirements for middle income country service and service delivery standards;
- Retreat report endorsed by the Facilitator, with Sector Service and Service Delivery Standards attached. In particular, the service standards and service delivery standards developed should conform to a middle income country status and should be specific enough to guide planning, monitoring and target-setting for the sector.
- The contract will be performance-based; for 5 days spread over a period of 2 days for preparation, 2 days of retreat and 1 day for report writing. Terms and conditions of service linked to the type of proposed contract will apply with overall reporting to NPA;
- The consultant will have all technical obligations and guidance on a day-to-day basis and will report to UNDP on all contractual obligations or as shall be advised by UNDP;
- It is expected that this contract will require the consultant to work under the overall supervision of the Executive Director of the National Planning Authority. He/she will, however, be under the close guidance of the Head Monitoring and Evaluation, who will ensure smooth execution of the assignment and achievement of objectives and deliverables.
- Access to the following Reference Materials for review;
- The National development Plan (NDP) 2010/11 – 2014/15;
- Vision 2040;
- Existing Sector Guidelines or Client Charter;
- Relevant Sector Policies;
- Relevant Sector Strategic Investment Plan;
- Service and Service Delivery Standards for Middle Income Countries such as S. Korea, South Africa, Malaysia, Singapore, etc;
- Situational analysis reports on Physical Planning service and service delivery standards conducted by NPA in 2013;
- Support and assistance to gain access to relevant stakeholders for consultations;
- Transport for visits within Kampala (for official purposes only), from and to the Airport (if applicable);
- 1 return Air ticket if applicable.
Competencias
- Demonstrates integrity and ethical standards;
- Mature judgment and initiative;
- Ability to present complex issues in a simple and clear manner;
- Ability to work under pressure;
- Initiative and independence.
Core skills:
- Analytical capacity and demonstrated ability to process, analyze and synthesize complex, technical information from different disciplines;
- Demonstrated research skills and ability to write clearly and concisely;
- Good report writing and presentation skills, demonstrated experience in a similar or related assignment and experience in planning.
Habilidades y experiencia requeridas
Education- A Master’s degree in the field of Physical, Urban, Country, Regional and or settlements planning or any other relevant field from a recognised university;
- A PhD in a relevant field will be an added advantage.
- At least 10 years of experience, 3 of which must be with an international organization in the areas of developing Physical Planning standards;
- Experience working with government, multilateral and bilateral development agencies and civil society organizations in the same area.
- Excellent spoken and written English language and interpersonal communication skills
Payment shall be by the lump sum modality in one (1) Installment. This shall be all inclusive and the contract price is fixed regardless of changes in the cost components:
100% payment upon completion of facilitation and presentation of retreat report
Evaluation Method and Criteria
Cumulative analysis
The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as:
Responsive/compliant/acceptable, and
Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation
- Technical Criteria weight; - 70%;
- Financial Criteria weight; - 30%.
Technical Criteria – Maximum 70 points
Criteria: Points
- Qualification and Language skills: 20;
- Knowledge of Middle Income Countries’ standards: 40;
- Relevant experience in conducting similar assignments:15;
- Description of approach/methodology to assignment:10;
- Understanding of local and region setting:5.
Interested individual consultants must submit the following documents/information to demonstrate their qualifications in one single PDF document:
- Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP (Annex II).
- Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.
- Technical proposal:
- Brief description of why the individual considers him/herself as the most suitable for the assignment
- A methodology, on how they will approach and complete the assignment
- Financial proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided (Annex II).