Antecedentes

Deberes y responsabilidades

• Supports the work of the National Project Coordinator of the GRB Project as necessary in implementing and monitoring activities under the GRB project, building partnerships, and liaising with other UN agencies, as per annual work plans;
• Assists in the preparation of field visits, special events, coordination of meetings, UNIFEM staff missions, including the development of background materials and other relevant reports and documentation;
• Ensures logistics are properly undertaken pertaining to the organization of workshops, seminars, events, and other activities, and prepares relevant budgets and participant lists;
• At the direction of the National Project Coordinator of the GRB Project (and later of the International gender Adviser) drafts routine correspondence, and translates as necessary;
• Maintains ongoing contact with partners, including government, civil society organizations, international organizations, UN agencies, and donors. Assists the National Project Coordinator of the GRB Project (and later of the International gender Adviser) in monitoring and evaluating the performance of partners under contracts/agreements with UNIFEM.
• Monitors media coverage for information and articles pertaining to UNIFEM’s scope of interests and programming, and regularly updates the supervisors on the development.

• Supports day-to-day administrative work related to the smooth running of the office, including oversight of communications/electronic/IT systems, and the coordination of meetings, note taking and follow-up.
• Supports and coordinates all logistics related to staff travel such as lodging, transportation, visas, and prepares Travel Authorizations and ensures Travel Claims are properly filled and original documents kept on file.
• Receives and approves invoices for purchased goods and services and submits them to the Regional Office for payments in a timely manner. Ensures that correct information on vendors is provided to the Regional Office. Follows-up with the UNDP finance unit on payments. Ensures all original financial records are kept on file, including both vendor and partner contracts and documentation.
• Manages petty cash and attends to small value procurement of office supplies, stationery, and ensures timely re-order of stock. Prepares requisitions to the Regional Office for purchase orders above $500.
• Keeps and updates annual leave and absence monitoring records.
• Manages electronic /manual registry of all correspondence received, ensures correct distribution, monitors and tracks correspondence to ensure responsiveness. Creates and manages the filing system for the project office.
• Supports the recruitment of programme staff/consultants and interns.
• Provides general advice and information on UN rules and regulations and ensures that all operations are in compliance with these rules/regulations. At the direction of the supervisor drafts correspondence on various issues, and manages the office filing system.

Competencias

• Familiarity with the UN System, dedication to its principles
• Cultural, gender, religion, race, national and age sensitivity and adaptability.
• Knowledge of BiH governmental institutions and legislative framework
• Experience in working with international institutions in the field
• Demonstrated ability to work effectively in a team and fair treatment of people, without favoritism.

Habilidades y experiencia requeridas

• Secondary Education with specialized certification in Administration/Finance. University Degree in Business or Public Administration would be desirable, but it is not a requirement.
• At least three years of relevant work experience. Experience in working with international organizations and supporting similar programmes are considered an asset.