Empleos en el PNUD - 49586- Procurement Assistant

Procurement Assistant

Localidad :

Sana’a, Yemen

Tipo de contrato :

Individual Contract

Fecha de comienzo del contrato :

Fecha límite de postulación :

16-Sep-14 (Medianoche Nueva York, Estados Unidos)

Nivel de puesto :

National Consultant

Duración del contrato inicial :

3 months

Idiomas requeridos :

Árabe Inglés

Duración esperada del puesto :

El PNUD está comprometido con lograr la diversidad de su personal en términos de género, nacionalidad y cultura. Se alienta por igual a las personas que pertenecen a grupos minoritarios, a pueblos indígenas o que tienen alguna discapacidad a presentar su candidatura. Todas las solicitudes se tratarán con la mayor confidencialidad. UNDP no tolera la explotación y el abuso sexual, ningún tipo de acoso, incluido el acoso sexual, ni la discriminación. Por lo tanto, todos los candidatos seleccionados serán sometidos a una rigurosa verificación de referencias y antecedentes.

Antecedentes

Background:

Under the overall guidance of DCD (O) and direct supervision of the Procurement Specialist, the Procurement Assistant provides procurement services ensuring high quality and accuracy of work. The Procurement Assistant promotes a client, quality and results-oriented approach in the Unit.

The Procurement Assistant works in close collaboration with the procurement unit, operations programme and projects staff in the CO, and UN sister agencies to exchange information and ensure consistent service delivery.

Deberes y responsabilidades

Duties and Responsibilities:

Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies;
Support to organization of procurement processes including preparation of RFQs (Request For Quotations), ITBs (Invitation To Bid) or RFPs (Request For Proposals) documents, receipt of quotations, bids or proposals, their preliminary evaluation;
Preparation of Purchase Orders (POs) and contracts in and outside Atlas, vendor creation in Atlas, maintenance of the filing system in the procurement Unit. . Buyers profile in Atlas;
Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems;
Procurement services provided by UNDP to other Agencies;
Update of the rosters of suppliers;
Sound contributions to knowledge networks and communities of practice.

Deliverables:

Prepare bidding documents, evaluation of offers and issue purchase orders. Create vendors and Purchase orders in ATLAS system.

Due date:

To be agreed with procurement unit.

Payment:

25% from total amount.

Establish a list of data for all contracts and consultants for the year 2013/2014

Due date:

To be agreed with procurement unit.

Payment:

35% from total amount;
To update supplier roster by category and name through advertisement of express of interest to source new suppliers.

Due date:

To be agreed with procurement unit.

Payment:

15% from total amount;
To check all the Purchase Orders as per UNDP check list and to complete the missing documents.

Due date:

To be agreed with procurement unit.

Payment:

20% from total amount.

Competencias

Functional Competencies:

Analyzes general information and selects materials in support of partnership building initiatives;
Researches best practices and poses new, more effective ways of doing things;
Understands the main processes and methods of work regarding to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in work assignments;
Demonstrates ability to identify problems and proposes solutions;
Uses information/databases/other management systems;
Reports to internal and external clients in a timely and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Gathers and disseminates information on best practice in accountability and results-based management systems.

Core Competencies:

Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.

Habilidades y experiencia requeridas

Education:

Secondary Education with specialized training in procurement is preferred;
University Degree in Business or Public Administration would be desirable, but it is not a requirement.

Experience:

2 years of relevant experience in procurement or administrative is required at the national or international level;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of automated procurement systems, experience in handling of web based management systems.

Language:

Very good in both written and spoken English and Arabic Languages is required.

Evaluation criteria:

The award will be based on the Combined Scoring method 70% technical evaluation and 30% financial evaluation (highest ranked candidate).