Empleos en el PNUD - 49614- Project Administrative & Finance Associate,GoI-GEF

Project Administrative & Finance Associate,GoI-GEF-UNDP India High Range Landscape Project (HRML)- (Open to Indian Nationals only)

Localidad :

New Delhi, India

Tipo de contrato :

Service Contract

Fecha de comienzo del contrato :

Fecha límite de postulación :

24-Sep-14 (Medianoche Nueva York, Estados Unidos)

Nivel de puesto :

SB-3

Duración del contrato inicial :

One Year (Extendable)

Idiomas requeridos :

Inglés

Duración esperada del puesto :

El PNUD está comprometido con lograr la diversidad de su personal en términos de género, nacionalidad y cultura. Se alienta por igual a las personas que pertenecen a grupos minoritarios, a pueblos indígenas o que tienen alguna discapacidad a presentar su candidatura. Todas las solicitudes se tratarán con la mayor confidencialidad. UNDP no tolera la explotación y el abuso sexual, ningún tipo de acoso, incluido el acoso sexual, ni la discriminación. Por lo tanto, todos los candidatos seleccionados serán sometidos a una rigurosa verificación de referencias y antecedentes.

Antecedentes

High Range Mountain Landscape (HRML) in the Western Ghats mountains of peninsular India is a globally significant biodiversity region. Its key attributes are: a) high levels of endemism and biological diversity; b) Important Bird Area; c) presence of globally threatened species of fauna and flora; d) part of one of the five viable breeding centre of tiger in India; e) harbour the largest global population of Nilgiri tahr and a significant population of Grizzled Giant Squirrel (both threatened species); f) catchment of three major river systems of peninsular India; g) strong eco-cultural affinities; and h) support important economic sectors like cardamom, tea and tourism. At present, HRML is a complex mosaic of land uses where conservation, economic production and livelihood requirements assume equal primacy and profoundly influence each other. These contribute to competitive use of natural resources and affecting vital ecological processes. The rapidly altering developmental context, demographic contours, resource use configurations place a challenge for HRML’s long term ecological sustainability and livelihood security. The existing planning and policy framework, as well as the institutional arrangements in HRML are inadequate to address biodiversity conservation from a landscape perspective. The project aims to put in place a collaborative governance framework for multiple-use management of HRML. The project will attempt a paradigm shift from current sector based planning to an approach for integrated multiple-use management of mountain landscapes to deliver global environmental benefits. The project aims to achieve this through the following Outcomes: a) Effective governance framework for multiple-use mountain landscape management in place; b) Multiple-use mountain landscape management is applied securing the ecological integrity of HRML; and c) Strengthened capacities for community based sustainable use and management of wild resources.

The project region covers 3,000 sq. km spread across three districts of Kerala viz. Idukki, Ernakulam and Thrissur in Kerala.

UNDP aims to engage a Project Administrative and Finance Associate for the implementation of the HRML Project. S/he will work closely with the Project Manager and the Programme Analyst, Energy and Environment Unit, UNDP, New Delhi. S/he shall assist the Project Manager and Programme Analyst,UNDP in coordinating with all relevant departments of the national and state government, state level institutions and other stakeholders in the implementation of the project. The Administrative and Finance Associate shall extend all possible support to the State Project Manager, Landscape-level Project Management Unit (LLPMU) and other experts/ agencies hired in the project.

Deberes y responsabilidades

The Administrative & Finance Associate will be responsible for the following tasks:

Provide support for robust Internal Control focusing on achievement of the following results:

Presentation of thoroughly researched information for formulation of project work plans, budgets, proposals on implementation arrangements;
Provision of guidance to the partners on routine implementation of projects, tracking use of financial resources;
Follow up on performance indicators/ success criteria, targets and milestones, preparation of reports;
Analysis of the situation in project, identification of operational and financial problems, development of solutions;
Maintains proper control of supporting documents of funds and activities and information for the audit;
Preparation of relevant documentation and assisting the Audit team in conducting audit for DIM projects, implementation of audit recommendations;
Maintenance of the internal expenditures control system to ensure that requisitions are supported by proper approvals and payments are processed upon receipt of final invoices and deliverables;
Planning and track expenditure and provide assistance in management of financial resources in accordance with UNDP rules and regulations;
Financial monitoring of contracts and bringing to notice of the Project Manager all issues needing attention;
Preparing financial reports for Project Steering Committee (PSC) Meetings and provide financial expenditure statements/reports as required.

Undertake Financial and Contract Management focusing on achievement of the following results:

Operating the UNDP Financial Accounting System (ATLAS) for entering budgets as per the Annual Work Plan;
Preparation of payment vouchers for the project,settling of travel claims, creation of requisitions in the system, making budget checks and receipting in the system;
Coordinate and process payments of vendors and travel claims in a time bound manner upon receipt of relevant documents;
Support the process for procurement of services and goods as per the corporate guidelines;
Contract management support to the project by compiling and preparing contract documents and ensuring submission and follow-up with the UNDP procurement unit.

Provide Administrative support for the project focusing on achievement of the following results:

Assist in administrative tasks like travel arrangements, office maintenance for the team;
Support team members in the organization of trainings, workshops, stakeholder consultations, arrangements of study tour, at national and international locations;
Maintenance of project files, documents, correspondence and communications;
Maintenance of filing system ensuring safekeeping of confidential materials. Custodian for management of office stationery supplies;
Other routine office and administration functions.

Ensures facilitation of knowledge building and knowledge sharing in the unit focusing on achievement of the following results:

Organization of trainings for the team members on financial rules;
Sound contributions to knowledge networks and communities of practice.

Competencias

Corporate Competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards;
Promotes the vision, mission, and strategic goals of UNDP;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favoritism;
Integrity and Confidentiality.

Functional Competencies:

Knowledge Management and Learning:

Shares knowledge and experience;
Actively works towards personal learning and development in one or more practice areas and applies newly acquired skills
Identifies new and better approaches to work process and incorporates the same in his/her own work;
Demonstrates ability to work independently and in team;
Excellent working knowledge of MS Office-Word, Excel, Access, Power Point, Intra-Internet, e-mail applications etc. Advance knowledge of spreadsheet and database packages;
Demonstrates ability to meet deadlines and prioritize multiple tasks.

Development and Operational Effectiveness:

Ability to administer and execute financial processes and transactions;
Ability to extract, interpret, analyze data and resolve problems;
Ability to perform work of confidential nature and handle a large volume of work;
Good knowledge of Results Management Guide and Toolkit;
Strong IT skills.

Leadership and Self-Management:

Consistently approaches work with energy and a positive, constructive and result oriented attitude;
Remains calm and in control even under pressure;
Demonstrates openness to change and willingness to guide others;
Responds positively to feedback and differing points of view.

Habilidades y experiencia requeridas

Education:

Essential: Graduate or equivalent degree in commerce;
Desirable: Masters in Commerce or Business Administration.

Experience:

At least 7 years of experience in the field of administration and finance in an International Organisation;
Experience of UNDP’s procurement and financial procedures;
In-depth knowledge of UNDP’s project audit processes;
Good knowledge of reporting and monitoring formats of UNDP (like Quarterly and Annual Reporting, Critical Results Path, financial software ATLAS, etc.)
Previous work experience with UNDP or any other UN agency is highly desirable
Demonstrates good knowledge of accounting and in-depth understanding of accounting principles and its utility in work assignments;

Language:

Proficiency in written and spoken English.

Note:

Remuneration package is Rs.8,44,666/-per annum (taxable).