Antecedentes

UNODC is a global leader in the fight against illicit drugs and international crime, including terrorism. It is a lead provider of specialized assistance to Governments for addressing the legal, criminal justice and rule of law aspects of counter narcotics, crime prevention and counter-terrorism. It operates in all regions through an extensive network of field offices.

The UNODC Programme Office in Indonesia seeks to recruit a professional that will support the implementation of Sub-Programme 2 (Anti-Corruption) under the Country Programme 2012-2015, more specifically a component( project) funded by Norway.

This sub-programme/project seek amongst other to improve law enforcement responses, enhance engagement by civil society and the media as well as act upon money laundering and recover assets to limit corruption in Indonesia.

Under the direct supervision of the National Program Manager, the Project Associate will be responsible for delivering and facilitating the sub-programme/project activities.

Under the overall guidance of the Country Manager and the direct supervision of the NPM the Project Associate will render all assistance necessary to the NPM in the planning, implementation and delivery of the project/sub-programme on a day-to-day basis. The project Associate will ensure that the activities are planned to produce the results specified in the project document and Sub-Programme to the required standards of quality and within the specified time and cost.

Deberes y responsabilidades

1.Support the project team to ensure effective implementation and achievement of results focusing on achievement of the following results:

•      Independently provides full range of project management and implementation assistance at all phases of the project cycle for the Anti-corruption sub programme, seeking guidance whenever necessary from NPM.

• Coordinating the administrative aspects of the sub progrmme planning and preparation work for delivering activities of the anti-corruption programme in consultation with relevant stakeholders
•  Renders assistance in mobilising goods and services and other project inputs, including preparing ToRs for expert consultants, meetings, training programmes and workshops;
• Compile data on sub programme implementation such as details of participants, gender segregation, agencies represented for all training, meetings, workshops and updates the Training Register

•      Provide high quality analysis and draft presentation of information/data on specific project and related topics; highlight noteworthy issues/trends for consideration by stakeholders and Project Steering Committee.

• Effective implementation of project standard operating procedures,  effective monitoring of project performance and timely production of results oriented draft progress reports in line with the government, UNDP’s regulations and donor agreements.
• Provides monthly inputs for updating the SmartSheet for the M & E Team

2.  Provide effective support to the planning, budgeting, and implementation of the project

• Assistance in preparing the sub programme annual work plan and quarterly work plan for implementation in consultation with stakeholders
• Maintain constant liaison with all beneficiary agencies to ensure timely delivery of activities and Provision of guidance to the executing agencies on routine implementation of projects activities, tracking use of financial resources
• Preparation and analysis of project budget proposals including budget revisions; prepares monitoring checklists, coordinates submissions of work proposal and budget estimates
• Provides additional inputs and data for external project reports as necessary and required by the National Program Manager
• Maintains shadow budgeting to ensure that budgetary limits are not exceeded in accordance with UNODC budgetary provisions

3.   Provides administrative support to the Project Management Unit focusing on achievement of  the following  results:

• Provision of guidance to implementing partner and serves as focal point for coordination, monitoring and expedition of project   implementation activities, involving extensive liaison with all stakeholder agencies to initiate requests, prepare standard terms of reference against project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation,
• Provision of secretariat services to working groups, meetings, drafts and prepares and circulates briefs, agenda notes to members/participants; compiles background documentation; drafts minutes of the meeting; monitors follow-up actions, etc.
• Effective collaboration with National project manager on various planning instruments such as internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
• Lead project team in preparation of formal closures of projects, final budget revision, transfer of equipment, clearance, publication and distribution of final report.

4. Support strategic partnerships and support to the implementation of resource mobilization

• Establishment and monitoring of updated internal databases relevant to the scope of project activities.
• Initiates and maintains partnerships with development partners, government institutions, private sector, civil society and other stakeholders to contribute to the achievement of project results;
• Prepares substantive briefs on possible areas of cooperation  and tracks timely receipt of pledged funds from the donor
• Preparation of correspondence and communications related to all aspects of project administration, including work plan and budgets, revisions and other implementation related issues with all stakeholders
• Encourages stakeholder buy-in and ownership in implementation of project activities through in-kind contribution

 5.Supports knowledge building and knowledge sharing focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on programme management issues.
• Synthesis of lessons learned and best practices in project support  management
• Contributions to knowledge networks and communities of practice.
• Contribution to development of knowledge products under the project

Competencias

Core Competencies:

• Demonstrating/safeguarding ethics and integrity
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Functional Competencies:                

Advocacy/Advancing A Policy-Oriented Agenda

Level 1.1: Support the preparation of information for advocacy

1. Identifies relevant information for advocacy for a variety of audiences
2. Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for UNDP’s advocacy efforts

Results-Based Programme Development and Management

Level 1.1: Contributing to results through provision of information

1. Provides information for linkages across programme activities to help identify critical points of integration
2. Provides information and documentation on specific stages of projects/programme implementation
3. Participates in the formulation of project proposals

Building Strategic Partnerships

Level 1.1: Maintaining information and databases

1. Analyzes general information and selects materials in support of partnership building initiatives
2. Maintains databases of donor information
3. Tracks and reports on mobilized resources

Innovation and Marketing New Approaches

Level 1.1: Implementing processes and uses products

1. Documents and tracks innovative strategies/best practices/new approaches
2. Tracks bottlenecks, problems and issues, and proposes solutions
3. Responds positively to new approaches

Resource Mobilization (Field Duty Stations)

Level 1.1: Providing information for resource mobilization strategies

1. Maintains information/databases on potential and actual donors
2. Maintains database of project files
3. Provides data and information needed for preparation of project documents

Promoting Organizational Learning and Knowledge Sharing

Level 1.1: Basic research and analysis

1. Researches best practices and poses new, more effective ways of doing things
2. Documents innovative strategies and new approaches

Job Knowledge/Technical Expertise

Level 1.1: Fundamental knowledge of processes, methods and procedures

1. Understands the main processes and methods of work regarding to the position
2. Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
3. Identifies new and better approaches to work processes and incorporates same in own work
4. Strives to keep job knowledge up-to-date through self-directed study and other means of learning
5. Demonstrates good knowledge of information technology and applies it in work assignments
6. Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals

Level 1.1: Research and analysis

1. Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences
2. Maintains a network of contacts in the media and civil society, for use in UNDP’s advocacy efforts

Client Orientation

Level 1.1:  Maintains effective client relationships

1. Reports to internal and external clients in a timely and appropriate fashion
2. Organizes and prioritizes work schedule to meet client needs and deadlines
3. Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
4. Responds to client needs promptly

Willingness to take Prince2 training and certification, RMG

Habilidades y experiencia requeridas

Educations:

Bachelor degree in Accounting, Finance, Business, Public Administration, Economics, Political Sciences, Social Sciences or other relevant fields of study would be desirable, but it is not a requirement.

Experience:

Minimum 5 years of professional experience, preferably in the field of development for candidates with Bachelor Degree and 7 years for candidates with Diploma Degree

Language Requirements:

• Fluency in written and spoken English is an absolute necessity;
• Fluency in written and spoken Bahasa Indonesia is required.

Other Requirements:

• Demonstrated strong knowledge  of UNDP development projects in Indonesia.
• Solid experience in leading team to support project administration.
• Strong knowledge and solid experience in project management support are essential as well as ability to draft correspondence on budget-related issues, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc
• Good inter-personal and team building skills.
• Full time availability for project management support duties is essential.
• Solid knowledge on with Government and UN/UNDP procedures
• Advance computer skills required, knowledge of spreadsheet and database packages
• Experience in handling of web based management systems would be highly desireable

Notes:

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION .  Click here to down load the form  P-11

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply . All applications will be treated with the strictest confidence.

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements