Empleos en el PNUD - 51413- Programme Finance Associate

Programme Finance Associate - (Open to Fiji Nationals Only)

Localidad :

Suva, Fidji

Tipo de contrato :

FTA Local

Fecha de comienzo del contrato :

01-Jan-2015

Fecha límite de postulación :

24-Nov-14 (Medianoche Nueva York, Estados Unidos)

Nivel de puesto :

GS-6

Duración del contrato inicial :

1 year

Idiomas requeridos :

Inglés

Duración esperada del puesto :

Renewable subject to performance and funding.

El PNUD está comprometido con lograr la diversidad de su personal en términos de género, nacionalidad y cultura. Se alienta por igual a las personas que pertenecen a grupos minoritarios, a pueblos indígenas o que tienen alguna discapacidad a presentar su candidatura. Todas las solicitudes se tratarán con la mayor confidencialidad. UNDP no tolera la explotación y el abuso sexual, ningún tipo de acoso, incluido el acoso sexual, ni la discriminación. Por lo tanto, todos los candidatos seleccionados serán sometidos a una rigurosa verificación de referencias y antecedentes.

Antecedentes

Under the overall guidance and supervision of the Results & Resources Management Team Leader, the Programme Finance Associate ensures effective execution of financial services and processes in the Country Office (CO) and transparent utilization of financial resources. The Programme Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

The Programme Finance Associate can supervise clerical and support staff. The Programme Finance Associate works in close collaboration with the Operations, Programme, Management Support and Business Development staff in the CO and UNDP HQ and the projects’ staff for resolving finance-related issues and exchange of information.

Deberes y responsabilidades

Ensures administration and implementation of programme/operations and financial management strategies, adapts processes and procedures focusing on achievement of the following results:

Full compliance with UN/UNDP rules and regulations and other relevant policies on financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system:
Provision of inputs for implementation of cost-saving and reduction strategies in consultation with the office management;
Assist in preparation of cost sharing, and trust fund agreements, follow up on contributions within the CO resource mobilization efforts;
Establishment of the mechanisms to track use of RBM tools and maintenance of RBM database in relation to Poverty, Governance and GEF and environment projects;
Analysis and presentation of information/ reports for identification of areas for support and interventions.

Provides effective support to management of the CO programme, administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:

Presentation of information for formulation of country programme work plans, budgets, proposals on implementation arrangements and execution modalities. Entry of data of new grants into Atlas in the form of Annual Work Plans (AWPs), monitoring of their status;
Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources;
Accuracy verification of Combined Delivery Reports;
Provision of information for the audit of NIM /DIM projects, follow up on implementation of audit recommendations and updating CARDS database;
Implementation of the control mechanism for development projects through monitoring of budgets preparation and modifications;
Tracking and reporting on mobilized resources;
Assists in the preparation of cost-recovery bills in Atlas for the services provided by, elaboration and implementation of the income tracking system and follow up on cost recovery.

Provides accounting and administrative support to the Programme Finance Unit focusing on achievement of the following results:

Proper control of the supporting documents for payments and financial reports for NIM/DIM projects; preparation of PO and non-PO vouchers for development projects;
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared and processed; travel claims, MPOs and other entitlements are duly processed;
Tracking and reporting of mobilized resources by performing the following tasks if assigned to the S/M;
Review signed cost-sharing contribution agreements and trust fund agreements;
Enter Agreement information into Contracts Module;
Attach copy of the signed agreement in Atlas;
Create Billing Plan in Contracts Module;
Create Revenue Plan and establish Milestones in Contracts Module;
Bill a donor through Contracts Module;
Maintain contributions/receivables documentation;
Apply cash receipt to the proper revenue source / fund or project;
Timely corrective actions on erroneous data in Atlas;
Preparation of financial reports as required.
Recording of information and monitoring of cost-sharing with third parties and donors contributions to co-financing;
Maintenance of contact information of third party and donor counterparts;
Track and reporting on mobilized resources;
Recovery of GMS as per Cost Recovery Guidelines for Cost Shared Development Projects;
Assisting in HACT process.

Provides effective support to the Project Portfolio Managers in the unit for the management of the Programme Unit focusing on the achievement of the following results:

Coordinate the preparation of required budget revisions (ensuring multiyear budget revision) within the unit at required periods,; timely securing of ASLs; and detailed record keeping of funds released for projects as well as monthly ASL reporting for non Core /GEF projects;
Sound GEF fees tracking established. Reconciliation of GEF GMS collection on yearly basis;
Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources;
Update project management modules in ATLAS with Prince 2 requirements and regularly report ATLAS information updates and requirements in relation to projects, for implementation by unit.

Ensures facilitation of know.;

Competencias

Functional Competencies:

Building Partnerships;
Promoting Organizational Learning And Knowledge Sharing;
Job Knowledge/Technical Expertise;
Promoting Organizational Change and Development;
Design and Implementation of Management Systems;
Client Orientation.

Core Competencies:

Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.

Habilidades y experiencia requeridas

Education:

Secondary Education, with specialized certification in Accounting and Finance;
University Degree in Finance, Business or Public Administration desirable, but it is not a requirement;
Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

UNDP Accountancy & Finance Test required.

Experience:

6 years of progressively responsible financial management experience is required, with knowledge of programme or project finance desirable;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Knowledge of IPSAS and/or IFRS required.

Language:

Fluent in English.