Antecedentes

I. Organizational Context

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

UNDP Indonesia will provide support to strengthen the capacity of the Ministry of Health as the Principal Recipient (PR) to manage the Global Fund to fight AIDS, Tuberculosis and Malaria grants in Indonesia for 2008.

This UNDP Indonesia's support aims to strengthen the capacity of the PR to ensure the full and successful implementation of the remaining GFATM grants in Indonesia for AIDS, TB and Malaria. As an interim arrangement and to give the PR the necessary time to strengthen its internal mechanisms and capacities, UNDP will support the PR in fund management and financial reporting oversight, as well as provide capacity development services to national institutions, sub-recipients and other related stakeholders.

UNDP will provide capacity development services to the PR in the areas of financial management and reporting oversight, procurement, and human resource management. This arrangement is of a temporary time-bound nature and a detailed transition/exit strategy for UNDP support is envisaged. The UNDP support services are part of a joint effort by the UN Country Team to support the Government of Indonesia in the successful implementation its GFATM grants.

Deberes y responsabilidades

II. Functions / Key Results Expected

Summary of key functions:

• Implementation of operational strategies
• Management of development and management project budgets
• Control of CO accounts
• Facilitation of knowledge building and knowledge sharing

1. Ensures implementation of operational strategies and adapts processes and procedures focusing on achievement of the following results:

• Full compliance with GFATM rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system;
• Ensure the entire financial management of Principal Recipient (PR), including disbursements into PR account;
  Develop an action plan to close identified gaps;
• Ensure that financial procedures in place comply with the financial/accounting and procurement requirement of the GFATM;
• Establish and/or strengthen internal controls mechanisms over all financial processes;
• Ensure an efficient financial flow process;
• Establish and/or strengthen the reporting system for internal and GFATM needs;
• Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects, monitoring of financial exception reports for unusual activities, transactions.

2. Ensures the management of development and management projects budgets focusing on achievement of the following results:

• Preparation of reports containing analysis of the financial situation.
• Preparation and monitoring of budgets; regular analysis and reporting on the budget approvals and the delivery situation.
• Monitor the financial management of sub-recipients.
• Build capacity of sub-recipients and other partners for effective financial management and reporting.
• Ensure timely and accurate reporting; and
• In close collaboration with the Finance Coordinators in the PMU, assess financial management capacities of sub recipients.
• Harmonize reporting and accounting practices of sub-recipients including budgeting and financial key performance indicators.
• In close collaboration with the Finance Coordinators in the PMU, monitor sub-recipients as to the accuracy of financial information and safeguards to eliminate fraud; ensure annual audits and follow up audit findings of sub-recipients.
• Ensure continuous support for the financial managers of sub-recipient organizations.
• Support the Finance Coordinators in the PMUs to submit the quarterly financial reports to the Local Fund Agent (LFA).
• Ensure an effective communication and information flow between the finance teams from the three components, as well as provide the information required by the Country Coordinating Mechanism (CCM), Finance Task Team (FTT) and Finance Internal Control Team (FICT) in order to effectively link the programmatic results to expenditures.
• Provides support during annual audits of PR as required by GFATM and ensures external auditors have all relevant information and follows-up on audit report findings to ensure that they are addressed.
• Monitor the financial performance of supply management systems/ procurement.
• Undertake cost estimates for different activities according to the needs of program management.
• Develop, track and report to management financial key performance indicators.
• Manage a smooth transition of the financial processes to the new financial system used by the Ministry of Health.
  Performs other duties as required.

    3. Ensure proper control of accounts, focusing on achievement of the following results:

• Establish or fine tune financial procedures: e.g. receipts, payments, disbursements and bookkeeping, filing procedures.

 4. Ensures facilitation of knowledge building and sharing, focusing on achievement of the following results:

• Develop a training plan and/or curriculum for the PR's and sub-recipients' financial and accounting staff;
• Organization and conduct a training on results-based disbursement and financial reporting requirements including accounting and procurement management system;
• Ensure hands on training and capacity development of PR and SRs and preparation of training plan and its implementation, based on the findings from the capacity gap assessment;
• Share best practices and current issues in financial management of the GFATM grant in Indonesia;
  Sound contributions to knowledge networks and communities of practice.

III. Impact of Results

The key results have an impact on the overall is efficiency in financial resources management and success in introduction and implementation of operational strategies. Accurate, thoroughly researched and documented financial information, timely and appropriate delivery of services ensure client satisfaction and enhance MOH credibility in use of financial resources.

Competencias

IV. Competencies :

The Finance Analyst will be required to have:

Corporate Competencies:

• Demonstrates integrity.
• Ability to work with local counterparts in building their capacity.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Knowledge Management and Learning

• Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example.
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

• Ability to provide analytical inputs to strategic planning, results-based management and reporting.
• Solid knowledge in Accounting Principles, Financial Management systems and Audit.
• Understands financial resources, grants management, procurement and general administration.
• Experienced in working with Government, NGO, UN in health or development.
• Ability to make the analysis of requirements and parameters provided in support of financial processes in the MOH.
• Willing to travel as required.
• Demonstrates strong IT skills eg. Computer literacy, in particular experience with Microsoft Office products. Experience in the usage of computers and office software packages, web based systems.

Management and Leadership

• Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
• Strong motivation and good team player with ability for multi- tasking.
• Ability to work under extreme pressure and in complex setting.
• Very good communication and interpersonal skills.
• Consistently approaches work with energy and a positive, constructive attitude.
• Demonstrates good oral and written communication skills.
• Demonstrates openness to change and ability to manage complexities.
  

Habilidades y experiencia requeridas

Education:

University degree in Finance/Economics/Accounting or related field, but a CPA holder will be more advantage.

Experience:

A minimum of 4 years for Masters degree and 6 years for Bachelors degree of relevant experience at the national or international level; experience in working with GOI, multilateral organization and International NGO.

Language Requirements:

Proficiency in English and Bahasa language, spoken and written.

 FEMALE CANDIDATES ARE ENCOURAGED TO APPLY