Antecedentes

The UNDP Partnership for the Future (PFF) office, aims at contributing to the peace building process in Cyprus through different levels of intervention ranging from Urban Infrastructure & Rehabilitation, Cultural Heritage as well as support to the Committee on Missing Persons’ in Cyprus.

Under the guidance of the UNDP-PFF Programme Manager and supervision of the UNDP-PFF Operations Manager, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.
     
The Finance Assistant works in close collaboration with the operations, programme and projects’ staff in the office, regional hub and with UNDP HQs staff to exchange information and ensure consistent service delivery.

Deberes y responsabilidades

Summary of Key Functions:

• Implementation of operational strategies;
• Accounting and administrative support;
• Cash management;
• Knowledge building and knowledge sharing;
• Other duties of similar nature assigned by the Programme Manager and/or Operations Manager.

Ensures implementation of operational strategies focusing on achievement of the following results:

• Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies;
• Input to the office business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.

Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

• Proper control of the supporting documents for payments, reimbursements and financial reports; preparation of all types of vouchers for projects; PO vouchers; Pay Cycle and payment execution;
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, MPOs and other entitlements are duly processed;
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
• Presentation of information on the status of financial resources as required;
• Maintenance of the Accounts Receivables for UNDP projects and recording of deposits in Atlas;
• Management of cash receipts and petty cash;
• Maintenance of the proper filing system for finance records and documents.

Ensures proper cash management system functioning focusing on achievement of the following results:

Alternate to Finance Associate for:

• Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements;
• Timely identification and recording of receipts for income application;
• Timely identification and recording of contributions;
• Timely and accurate preparation of bank reconciliations;
• Initiation of bank transfers and deals in Atlas.

Supports knowledge building and knowledge sharing in the office focusing on achievement of the following results:

• Participation in the trainings for the operations/ projects staff on Finance;
• Contributions to knowledge networks and communities of practice.

Impact of Results

The key results have an impact on the execution of the office financial services management in terms of quality and accuracy of work.  Accurate data entry and presentation of financial information and a client-oriented approach enhances UNDP’s capability to effectively and efficiently manage financial resources.

Competencias

Corporate Competencies:

• Demonstrates commitment to UNDP’s mission, vision and values;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

Knowledge Management and Learning

• Shares knowledge and experience;
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills.

Development and Operational Effectiveness

• Ability to perform a variety of standard tasks related to financial resources management, including screening and collecting; documentation, financial data processing, filing, provision of information;
• Good knowledge of financial rules and regulations, accounting;
• Strong IT skills;
• Ability to provide input to business processes re-engineering, implementation of new system.

Leadership and Self-Management

• Focuses on result for the client and responds positively to feedback;
• Consistently approaches work with energy and a positive, constructive attitude;
• Remains calm, in control and good humored even under pressure.

Habilidades y experiencia requeridas

Education:

• Secondary Education with specialized certification in Accounting and Finance;
• University Degree in Business or Public Administration desirable, but it is not a requirement;
• UNDP Accounting and Finance Training and Certification or equivalent.

Experience:

• Minimum 3 years of relevant finance experience at the national or international level is required;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.Knowledge of IPSAS is desirable.

Language Requirements:

• Fluency in English;
• Knowledge of Greek and/or Turkish is considered as an asset.

Other Requirements: 

• Nationals or others legally authorized to work in Cyprus.