Antecedentes
Under the direct supervision of the Finance Associate heading the unit and overall guidance of the Senior Management of the office, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work.
The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations. The Finance Assistant works in close collaboration with the operations, programme and projects’ staff in the Country Office (CO) and with UNDP HQs staff to exchange information and ensure consistent service delivery.
Deberes y responsabilidades
Summary of Key Functions:
Implementation of operational and financial management strategies
Accounting and administrative support
CO cash management
Knowledge building and knowledge sharing
Ensures implementation of operational strategies focusing on achievement of the following results:
- Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
- Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.
Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:
- Proper control of the supporting documents for payments and financial reports for NEX projects; preparation of all types of vouchers for projects and on-behalf of UNOPS and non-Atlas Agencies; PO vouchers; Pay Cycle and payment execution.
- Proper receipting of goods and services and establishment of accruals.
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, MPOs and other entitlements are duly processed
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
- Presentation of information on the status of financial resources as required.
- Maintenance of the Accounts Receivables for UNDP projects and recording of deposits in Atlas.
- Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery.
- Maintenance of the proper filing system for finance records and documents.
- Vendor approval in Atlas
Ensures proper CO cash management system functioning focusing on achievement of the following results:
- Alternate to Finance Assistant (ICS-5) for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
- Initiation of bank transfers and deals in Atlas.
- Other duties as per established back-up mechanism within the department.
Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
- Participation in the trainings for the operations/ projects staff on Finance.
- Contributions to knowledge networks and communities of practice.
Competencias
Functional Competencies:
Building Partnerships
Level 1.1: Maintaining information and databases
- Tracks and reports on mobilized resources
Promoting Organizational Learning And Knowledge Sharing
Level 1.1: Basic research and analysis
- Identifies and communicates opportunities to promote learning and knowledge sharing
Job Knowledge/Technical Expertise
Level 1.1: Fundamental knowledge of processes, methods and procedures
- Understands the main processes and methods of work regarding to the position (financial resources management)
- Possesses basic knowledge of organizational policies and procedures related to the financial resources management and applies them consistently in work tasks
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning
- Demonstrates good knowledge of information technology and applies it in work assignments
Promoting Organizational Change and Development
Level 1.1: Presentation of information on best practices in organizational change
- Demonstrates ability to identify problems and proposes solutions
Design and Implementation of Management Systems
Level 1.1: Data gathering and implementation of management systems
Uses information/databases/other management systems
Makes recommendations related to work procedures and implementation of management systems
Client Orientation
Level 1.1: Maintains effective client relationships
Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Responds to client needs promptly
Promoting Accountability and Results-Based Management
Level 1.1: Gathering and disseminating information
Maintains databases
Prepares timely inputs to reports
Core Competencies:
Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Managing conflict
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Informed and transparent decision making
Habilidades y experiencia requeridas
Education: Secondary Education with specialized certification in Accounting and Finance. University Degree in Finance, Business or Public Administration desirable, but it is not a requirement. Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
Experience: 5 years of relevant financial experience at the national or international level is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems. Experience with ERP financials, preferably PeopleSoft, desirable. Knowledge of IPSAS and/or IFRS desirable.
Language Requirements: Fluency in English and Russian. Knowledge of Kazakh is an asset.
!IMPORTANT INFORMATION
How to apply: Interested and qualified candidates should apply on-line through this site by clicking "APPLY NOW" button. Please ensure that you upload your UN Personal History Form-P11 (on the 2nd page of the application by selecting "UPLOAD RESUME" option).
Incomplete applications will not be given consideration. Please note that only short-listed applications will be contacted.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS