Empleos en el PNUD - 56089- Finance Associate

Finance Associate

Localidad :

Buenos Aires, Argentina

Tipo de contrato :

FTA Local

Fecha de comienzo del contrato :

Fecha límite de postulación :

15-May-15 (Medianoche Nueva York, Estados Unidos)

Nivel de puesto :

GS-6

Duración del contrato inicial :

Idiomas requeridos :

Inglés Español

Duración esperada del puesto :

El PNUD está comprometido con lograr la diversidad de su personal en términos de género, nacionalidad y cultura. Se alienta por igual a las personas que pertenecen a grupos minoritarios, a pueblos indígenas o que tienen alguna discapacidad a presentar su candidatura. Todas las solicitudes se tratarán con la mayor confidencialidad. UNDP no tolera la explotación y el abuso sexual, ningún tipo de acoso, incluido el acoso sexual, ni la discriminación. Por lo tanto, todos los candidatos seleccionados serán sometidos a una rigurosa verificación de referencias y antecedentes.

Antecedentes

Under the guidance and supervision of the Finance Analyst, the Finance Associate ensures effective execution of financial services and processes in CO and transparent utilization of financial resources. The Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Associate works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff to resolve complex financial management and operational-related issues and information delivery. The Finance Associate replaces de Financial Analyst during his/her absence and coordinates the finance unit activities, in close collaboration with the Finance Analyst

Deberes y responsabilidades

Administration and Implementation of operational and financial management strategies;
Administration of budgets and cost-recovery system;
Accounting, finance and administrative support;
Alternate to Finance Analyst in Global Payroll sign-off;
CO cash management;
Facilitation of knowledge building and knowledge sharing.

Ensures administration and implementation of operational and financial management strategies, adapts processes and procedures focusing on achievement of the following results:

Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system;
Monitoring of business processes to identify improvements in the CO finance business processes. Mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor;
Provision of inputs for implementation of cost-saving and reduction strategies in consultation with the office management;
Provision of guidance to finance staff and other units of the CO as well as project´s implementing units on routine implementation of development, management and agency projects, tracking use of financial resources.

Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:

Preparation and modifications of budgets for UNDP management projects, follow-up with HQs on authorized spending limits (ASL) for management projects;
Presentation of thoroughly researched information for planning of financial resources of the CO, reports containing analysis of the financial situation;
Implementation of the control mechanism for development, agency, management and RCO projects through monitoring budgets preparation and modifications, budgetary status versus ASL, follow up with HQs on ASL for development projects, maintenance of the General Ledger;
Preparation of special reports as required;
Monitoring of timely preparation of cost-recovery bills in Atlas for the services provided by, elaboration and implementation of the income tracking system and follow up on cost recovery;
Monitoring management projects, ensuring the adequate use of CORE resources, extra-budgetary resources and any other funding for management, projects;
Monitoring of timely cost recovery for development projects ensuring income is credited to the CO extra-budgetary resources.

Provides accounting and administrative support to the Finance Unit and performs Global payroll functions focusing on achievement of the following results:

Ensure proper control of the supporting documents for payments, pay cycle and payments execution. Review of project financial reports;
Alternate to Finance Analyst in global payroll sign-off in Atlas;
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared and processed; travel claims, MPOs and other entitlements are duly processed;
Coordination and review of accounts´ closure: monthly, quarterly and annually;
Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues;
Timely corrective actions on erroneous data in Atlas. Preparation of financial reports as required;
Monitoring of Finance and IPSAS dashboard, to prevent exceptions;
Maintenance of the Accounts Receivables for UNDP projects and follow-up with partners on contributions, deposits creation in Atlas and their application to AR pending items;
Timely VAT reimbursements, payment of GLOC by the Government;
Monitoring of finance unit performance, to be reviewed with the Finance Analyst, to avoid risks and define improvements in business processes and task assignments to office staff.

Ensures proper CO cash management functioning focusing on achievement of the following results:

Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Ensure timely identification and recording of receipts for income application;
Adequate control of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions;
Alternate to Finance Analyst as primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishments;
Transaction and stop payment initiation on internet banking systems and HQ;
Preparation of monthly UN exchange rate report to Treasury, if required;
Timely and accurate closure of bank reconciliations;
Timely review and reconciliation of IADB special bank accounts with accounting information. Initiation of deals with HQ. Preparation of special reports;
Preparation of monthly cash flow forecast for use by Operations Manager and Finance Analyst. Liaison with UN Agencies to obtain estimate of their cash requirement;
Request for initiation of bank transfers and deals in Atlas;
Management of the petty cash and control of UNDP Treasury Dashboard on Cash Arrangements.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Organization of trainings for the operations/ projects staff on Finance.
Synthesis of lessons learnt and best practices in financial management.
Sound contributions to knowledge networks and communities of practice.

Competencias

Functional Competencies:

Building Partnerships;
Promoting Organizational Learning And Knowledge Sharing;
Job Knowledge/Technical Expertise;
Promoting Organizational Change and Development;
Design and Implementation of Management Systems;
Client Orientation;
Promoting Accountability and Results-Based Management.

Core Competencies:

Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.

Habilidades y experiencia requeridas

Education:

Secondary Education, with specialized certification in Accounting and Finance;
University Degree in Finance, Business or Public Administration desirable, but it is not a requirement;
Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage;
UNDP Accountancy & Finance Test required.

Experience:

6 years of progressively responsible finance and accounting experience is required;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft.
Knowledge of IPSAS and/or IFRS required.

Language Requirements:

Fluency in Spanish and English.