Antecedentes

Applicants who previously applied need not re-apply.

The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations.

UNDP is a lead agency in UNAIDS for addressing the dimensions of HIV and AIDS relating to human rights, gender and sexual diversity. In addition, UNDP contributes to public health and development partnerships through collaborations with the Global Fund to Fight AIDS, Tuberculosis and Malaria (the ‘Global Fund’), Roll Back Malaria, Stop TB Partnerships, and special programmes on human reproduction and infectious diseases that disproportionately affect poor populations.

As part of its wider engagement with the United Nations, the Global Fund has partnered with UNDP since 2003 to ensure that grants are implemented and services are delivered in countries facing complex challenges. The partnership focuses on three closely linked areas of work: implementation support as interim Principal Recipient (PR), capacity development, and policy engagement. UNDP was nominated as the PR by the Country Coordinating Mechanism in December 2014 for the multi-country Western Pacific grants (TB and HIV; and Malaria (Vanuatu)) (the ‘Multi-country Programmes’).

For the implementation of the Multi-country Programmes, the UNDP Pacific Centre is establishing a Programme Management Unit (PMU) to coordinate and oversee the implementation and to ensure compliance of the terms and conditions of the grant agreements with the Global Fund and UNDP rules, policies and procedures. The PMU will ensure coordination with the PIRMCCM, Government and CSOs, regional partners, the Global Fund and other key stakeholders in the health and development sector (bi-laterals, private sector) and technical assistance providers.

Under the guidance and direct supervision of the Programme Analyst (NOB) and Finance Analyst (NOB) the Finance Associate in Vanuatu provides leadership in execution of financial services in the Global Fund malaria grant ensuring effective and transparent utilization of financial resources and integrity of financial services. The Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Associate works in close collaboration with the programme PMU, Pacific Centre, Joint Operational Centre, and national and regional partners to ensure successful implementation of the global fund malaria programme and to resolve complex financial management and operational-related issues and information delivery.

Deberes y responsabilidades

Ensures administration of Global Fund malaria programme budget focusing on achievement of the following results:

• Full compliance with UNDP/GF rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; and implementation of effective internal controls;
• Preparation follow-up and modifications of  Malaria grant and SR budgets;
• Implementation of the control mechanism for Malaria program budgets through monitoring budgets preparation and modifications, expenditures versus budgeted amounts and, maintenance of the General Ledger;
• Sending project budget to KK if authorized by the Senior Management;
• Timely preparation of cost-recovery bills in Atlas for the services provided by, elaboration and implementation of the income tracking system and follow up on cost recovery.

Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

• Proper control of the supporting documents for payments, review of financial reports for the GF Malaria project;
• Approval of vendors in Atlas;
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; travel claims, MPOs and other entitlements are duly processed;
• Coordination and review of accounts closure;
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
• Timely response to HQ requests to resolve financial data issues;
• Maintenance of the Accounts Receivables for GF malaria programme and follow up with partners on contributions;
• Timely VAT reimbursements, payment of GLOC by the Government;
• Proper receipting of goods and services and establishment of accruals.

Ensures proper cash management functioning focusing on achievement of the following results:

• Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application;
• Daily review of zero-balance account bank statements in Atlas to monitor interest level; identification and recording of contributions;
• Alternate to Finance Analyst as primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishment;
• Timely and accurate preparation of bank reconciliations;
• Selecting bank transfers and deals for approval and settlements;
• Performing Pay cycle manager role in Atlas;
• Timely preparation of monthly cash flow forecast for use by Finance Analyst;
• Alternate as cashier for cash disbursements made on site.

Ensures facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:

• Organization of training for the operations/programme/projects staff on financial management;
• Synthesis of lessons learnt and best practices in financial management;
• Sound contributions to knowledge networks and communities of practice.

Competencias

• Demonstrate corporate knowledge and sound judgment;
• Self-development, initiative-taking;
• Acting as a team player and facilitating team work;
• Facilitating and encouraging open communication in the team, communicating effectively;
• Creating synergies through self-control;
• Managing conflict;
• Learning and sharing knowledge and encourage the learning of others;
• Promoting learning and knowledge management/sharing is the responsibility of each staff member;
• Informed and transparent decision making.

Habilidades y experiencia requeridas

Education:

• Secondary Education, with specialized certification in Accounting and Finance;
• University Degree in Finance, Business or Public Administration desirable, but it is not a requirement;
• Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

Experience:

• 5-7 years of progressively responsible finance and accounting experience is required;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systemsERP financials, preferably PeopleSoft;
• Knowledge of UNDP and/or UN operating procedures is highly desirable;
• Knowledge of Global Fund is highly desirable.

Language:

• Fluency in spoken and written English;
• Knowledge of French a plus.