Antecedentes

Candidates who applied earlier need not re-apply, as their applications are still valid.

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Human Resource (HR) Section is responsible for the timely, accurate, equitable, effective and efficient delivery of all human resources services, i.e. strategic workforce planning, recruitment and selection, personnel administration, organizational and design, learning and career development, the provision of HR management information and tools to support strategic decision making, and for the continuous development and improvement of human resource operations, policies, methods  and advisory services aligned to UN Women evolving business needs.

UN Women is currently using PeopleSoft HCM HR module for its core HR processes including HR, Benefits and Payroll. In next phase of the HR systems, UN Women is designing and rolling out and t additional modules in the area of Recruitment, Performance management, Learning, Business Intelligence and analytics. Under the guidance of the HR Director and in close coordination with the Information Systems and Telecommunications (IST) office, this role will support the design and development of a Human Resources Information System (HRIS) and serve as the subject matter expert and coordinator in the testing, training and rollout of the system to the organization globally.

Deberes y responsabilidades

Lead all facets of the planning, design and implementation of the Human Resources Information System (HRIS):

• Develop, implement, and monitor HRIS project specifications, work plan and timelines, which include participation in system design, configuration, conversion, testing, process definition, issue identification and resolution;
• Develop , implement and modify system requirements;
• Ensure project timelines are adhered to and identify potential issues to ensure project success;
• Coordinate the roll-out of the HRIS system, including communication on new system and phased approach to implementation
• Ensure high standards of accuracy and quality through effective quality control mechanisms;
• Lead the transfer of existing data, to new HRIS system;
• Identify and correct system data integrity issues, pro-actively develop ways to improve processes/systems, make appropriate recommendations and implement change;
• Identify and maintain links between HRIS and non-automated processes;
• Ensure proper maintenance and updates of HRIS.

Coordination and Liaison:

• Work closely with HR colleagues and important stakeholders gain an understanding of the processes, needs and requirements for the people HR supports;
• Liaise between HR, IST, colleagues working in finance and budgeting, and the HRIS platform to articulate processes and procedures, identify and resolve problems, perform system maintenance and improvements, implement project tasks and recommend improvements to the HRIS;
• Collaborate with internal and external auditors and legal specialists to ensure that the HRIS systems policies, processes and procedures comply with UN regulations.

Documentation:

• Review the mapped business process to align with HRIS technology;
• Ensure all business process in the HRIS as well documented;
• Develop and maintain HRIS user procedures and guidelines;
• Collect, analyze and maintain queries, documents and reports which identify opportunities for improving the effectiveness of processes and systems.

Training and technical support:

• Develop and implement HRIS user training/education on system functionalities;
• Evaluate training effectiveness and modifies training and programmes accordingly;
• Provide analytical and technical support to the Human Resources colleagues and other stakeholders on Human Resources Information Systems (HRIS).

Perform any other duties as assigned by supervisor.

Key Performance Indicators:

• Timely delivery of the Human Resource Information Systems based on the agreed work plan;
• Timely coordination and engagement of important stakeholders in process;
• Detailed and clear documentation and training materials;
• Well-coordinated roll-out of HRIS;
• Accurate transfer of data to new HRIS.

Competencias

Core values and Guiding principles:

Integrity: 

• Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Professionalism:

• Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.

Cultural sensitivity and valuing diversity: 

• Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff;
• Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Core Competencies:

Ethics and Values: 

• Demonstrate and promote ethics and integrity by creating organizational precedents.

Organizational awareness: 

• Build support for the organization and ensure political acumen.

Development and innovation:

• Support staff competence development, and contribute to an environment of creativity and innovation.

Work in teams: 

• Build and promote effective teams;
• Demonstrate ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.

Communication and information sharing:  

• Create and promote an environment for open and effective communication.

Self-management and emotional intelligence: 

• Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others.

Conflict management: 

• Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.

Continuous learning and Knowledge sharing:

• Share knowledge across the organization and build a culture of knowledge sharing and learning.

Appropriate and transparent decision making: 

• Ensure fair and transparent decision making processes and manage risk.

Functional Competencies:

• Strong, demonstrated analytical and problem solving skills;
• Strong understanding of HR processes, terminology and data is significant advantage;
• Experience with Enterprise Resource Programmes;
• Strong interpersonal skills;
• Strong  written and spoken communication skills;
• Ability to write and present ideas and  concepts;
• Good understanding of UN Staff Regulations and Rules and human resources policies and procedures is an advantage

Habilidades y experiencia requeridas

Education:

• Master’s degree or equivalent in Human Resources Management, IT, Business Administration or related field.

Experience:

• Minimum of 7 years of progressively responsible experience in systems, preferably in human resources including experiences in designating, testing and implementation of  Enterprise Resource Planning system (HR track);
• Experience in implementations, working closely with departments to identify and document functional requirements;
• Advanced experience and knowledge with reporting applications and systems, web based systems and general software typically utilized to support human resources;
• Thorough understanding of application architecture and application development methodologies is an advantage;
• Experience in software user testing, roll-out and user training, preferably including the preparation of training tools;
• Experience in core PeopleSoft HR and Oracle Talent management modules is an advantage;
• Knowledge of the UN system, or another non-profit environment, would be an asset.

Languages:

• Fluency in English is required;
• Knowledge of one of the other UN official working language is an asset.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment.

Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment. Please combine all your documents into one (1) single PDF document as the system only allows to upload maximum one document.