Antecedentes

Under the overall guidance of the Deputy Resident Representative and the Programme Specialist – Environment, Extractive Industry and Energy and direct supervision of the Programme Analyst –Guyana REDD+ Investment Fund (GRIF), the GRIF ALT Project Associate ensures effective delivery of the CO programme by providing administrative, operational and financial support consistent with UNDP rules and regulations.
The GRIF ALT Project Associate works in close collaboration with the operations, programme and projects’ staff in UNDP and Ministry of Indigenous People’s Affairs (MoIPA) as required for resolving complex logistical, and finance-related issues and exchange of information.
 

Deberes y responsabilidades

Summary of Key Functions:

• Support to calendar management of the GRIF ALT project;
• Support to research and documentation of the GRIF ALT project;
• Administrative support to the GRIF Programme Unit;
• Ensures facilitation of knowledge building and knowledge sharing.

Supports calendar management of the GRIF ALT project focusing on achievement of the following results:

• Calendar management of the Project Coordinator, requiring interaction with both internal and external executives, Toshaos, Village Councils and assistants, as well as partner organizations, to coordinate a variety of complex executive meetings, regular meetings, and village meetings;
• Support to preparation of all required documents as requirements for Land Titling in accordance with the Amerindian Act 2006;
• Organisation of calendar for all investigation visits, survey visits, consultations in Amerindian Villages.

Provides effective support to research and documentation of the GRIF ALT project focusing on the achievement of the  following results:

• Recording and transcribing of all minutes of consultations and meetings;
• Review and summarization of miscellaneous reports and documents;
• Follow through on issues in a timely manner and recommend possible course of action by the Project Coordinator;
• Prepare important reports and conduct research as required by the Project Coordinator.

Provides administrative support to the GRIF Programme  focusing on achievement of the   following results:

• Provision of administrative support in the preparation of budgets and all reports;
• Ensuring that the standard of preparation of project documents is in compliance with requisite UNDP safeguard and standards;
• Coordination of materials or special projects for assigned technical staff or individual which may include preparing material/reports, distributing, editing, formatting and proofreading of materials;
• Arranging travel schedule and reservations, accommodations for  ALT team as needed and preparation of all logistics in relation to such visits.

Ensures facilitation of knowledge building and knowledge sharing in the GRIF Programme focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff and other stakeholders;
• Synthesis of lessons learnt and best practices;
• Provision of inputs into periodic reports and monitoring of project implementation;
• Sound contributions to knowledge networks and communities of practice.

Competencias

Functional Competencies:    

Advocacy/Advancing A Policy-Oriented Agenda
Support the preparation of information for advocacy

• Identifies relevant information for advocacy for a variety of audiences.

Results-Based Programme Development and Management
Contributing to results through provision of information

• Provides information and documentation on specific stages of projects/programme implementation;
• Provides background information to identify opportunities for project development and helps drafting proposals.

Building Strategic Partnerships
Maintaining information and databases

• Analyzes general information and selects materials in support of partnership building initiatives;
• Maintains databases of donor information;
• Tracks and reports on mobilized resources.

Innovation and Marketing New Approaches
Implementing processes and uses products

• Documents and tracks innovative strategies/best practices/new approaches;
• Responds positively to new approaches.

Resource Mobilization

Providing information for resource mobilization strategies

• Maintains information/databases on potential and actual donors;
• Maintains database of project files;
• Provides data and information needed for preparation of project documents.

Promoting Organizational Learning and Knowledge Sharing
Basic research and analysis

• Researches best practices and poses new, more effective ways of doing things.

Job Knowledge/Technical Expertise
Fundamental knowledge of processes, methods and procedures

• Understands the main processes and methods of work regarding to the position;
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
• Demonstrates good knowledge of information technology and applies it in work assignments;
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments.

Global Leadership and Advocacy for UNDP’s Goals
Research and analysis

• Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences.

Client Orientation
Maintains effective client relationships

• Reports to internal and external clients in a timely and appropriate fashion;
• Organizes and prioritizes work schedule to meet client needs and deadlines;
• Responds to client needs promptly.

Core Competencies:

• Demonstrating/safeguarding ethics and integrity;
• Demonstrate corporate knowledge and sound judgment;
• Self-development, initiative-taking;
• Acting as a team player and facilitating team work;
• Facilitating and encouraging open communication in the team, communicating effectively;
• Creating synergies through self-control;
• Managing conflict;
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
• Informed and transparent decision making.

Habilidades y experiencia requeridas

Education:

• Completed secondary school education with certification in Management, Accounting or Business Administration;
• Bachelor’s Degree in Management or related field would be an asset.

Experience:

• At least 3  years of experience as a technical support in project management;
• Work experience in budget preparation and drafting of reports;
• Excellent communication skills;
• Proficiency in Microsoft Office Suite-Word, Excel, Powerpoint.

Language Requirements:

• Fluency in English language;
• Knowledge of one Amerindian language is desirable.