Antecedentes

The Office of Audit and Investigations (OAI) reports to the Administrator and is responsible for internal audit and investigations services to UNDP.  OAI provides independent, objective assurance on the effectiveness of risk management and the effectiveness and adequacy of internal controls.  OAI has a decentralized organizational structure with Regional Audit Centres (RAC) located in the regions covered by UNDP. The RAC is normally staffed with a Chief (P-5 level), several Audit Specialists (P-4 or P-3 level) and one Administrative Associate.

As part of its assurance work, OAI audits projects directly implemented by UNDP (DIM projects). Normally, OAI engages audit firms to conduct such project audits on its behalf and under its supervision. Project audits may be limited to an audit of the project's financial statements or may also encompass an audit of the project's internal controls and systems. The resulting audit reports may be disclosed to donors.

The Audit Analyst reports to the Chief. The primary role of the Audit Analyst is to supervise and manage the entire DIM project audit process, from sourcing of potential audit firms, to reviewing draft audit reports, to drafting executive summaries for submission to the Chief for review. Most of the tasks will be performed at the Regional Audit Centre in Dakar, Senegal.

Deberes y responsabilidades

Management:

As a team member, and under the supervision of the Chief, contributes to achieving the objectives of the planned DIM project audits.  This involves:

• Preparing annual plans for project audits and communicating same to country offices for their feedback;
• Preparing Terms of Reference for project audits;
• Preparing RFPs for the engagement of audit firms;
• Participating in the evaluation of technical and financial proposal;
• Preparing submissions to Procurement committees, as required;
• Guiding audit firms on Terms of Reference and scope;
• Reviewing draft audit reports and working papers;
• Attending Exit Meetings, if exceptionally required;
• Following-up with audit firms and/or country offices on the progress of ongoing audit work;
• Administering contract and payment;
• Preparing executive summaries of audit reports for review by the Chief.

Follows up on the status of audit recommendations and analyses the information provided by management on action taken on audit recommendations.

Prepares an analysis of recurring and systemic issues in DIM audit reports for contribution to corporate reports.

Client Services:

• Under the overall supervision of the Chief, participates in special assignments including advisory activities, special audits, and training workshops;
• Occasionally, undertakes  audit missions to UNDP offices in the region, including to areas with hazardous working conditions.

Other Tasks

• During peak periods, participates in the review and analysis of audit reports on the audit of projects implemented by NGOs and national institutions and prepares review letters;
• Participates in the implementation of his/her personal learning and training development plan;
• Performs other assignments or tasks as determined by the RAC Chief or OAI Director.

Impact of Results

Decisions:

• Significant decisions are made in assessing organizational risk and providing guidance to business units, functions and projects.
• Significant decisions are made in assessing and providing audit ratings of business units, functions, and projects.
• Significant decisions are made in reviewing and assessing DIM audit reports.

Recommendations:

• Promotes the due regard for economy, efficiency and effectiveness in the acquisition and use of resources and the safeguarding of assets throughout the organization.
• Proposes improvements in audit policies and procedures.

Error:

• Failure to detect and correct weaknesses in management and internal controls could result in loss of resources or reputation of UNDP. This would cause loss of confidence by donors, partners.
• Errors or delays in conducting project audits could affect donor confidence in UNDP’s assurance processes, which could ultimately lead to loss of potential funding from donors.

Competencias

Core Values & Ethics:

• Demonstrates integrity and fairness;
• Displays cultural sensitivity;
• Shows strong corporate commitment;
• Complies with UNDP regulations, rules and code of conduct.

Teamwork:

• Motivates and coaches team members;
• Embraces extra responsibility;
• Build team morale & consensus.

Task Management Skills:

• Produces timely, quality outputs;
• Exercises sound judgment/analysis;
• Ability to handle multiple and time-sensitive tasks.

Communications:

• Writes clearly and convincingly;
• Speaks clearly and convincingly;
• Has good presentation skills;
• Listens actively and responds effectively.

Building & Sharing Knowledge:

• Actively builds deep knowledge in one or more areas;
• Makes valuable practice contributions;
• Applies existing knowledge to work;
• Sharing knowledge and encourages the learning of others.

Learning:

• Provides constructive feedback;
• Acts on personal development plan.

Professional:

• Demonstrated ability to perform and/or manage the following services, in accordance with professional audit standards:
• Financial audits;
• Project audits;
• Operational audits.

Technical:

Demonstrated ability to use the following tools:

• Microsoft office suite;
• Electronic working paper software;
• Computer assisted audit techniques;
• Enterprise Resource Planning systems.

Habilidades y experiencia requeridas

Education:

• Advanced university degree (Master)  in Business Administration, Public Administration, Finance, Statistics, Law, or related field;
• A first level degree in combination with a certification as Chartered Accountant (CA); Certified Public Accountant (CPA); or Certified Internal  Auditor (CIA) may be accepted in lieu of an advanced degree;
• Additional professional certifications (CISA, CFE) are an advantage.

Experience:       

• A minimum of 2 years of professional experience in audit or another directly relevant area;
• Experience in financial audit or internal audit is desirable;
• Working experience in an International Organization is desirable.

Language Requirements:            

• Fluency in English;
• Good working knowledge of French is required.