Empleos en el PNUD - 64417- Procurement Analyst

Procurement Analyst

Localidad :

Suva, Fidji

Tipo de contrato :

FTA Local

Fecha de comienzo del contrato :

02-May-2016

Fecha límite de postulación :

11-Mar-16 (Medianoche Nueva York, Estados Unidos)

Nivel de puesto :

NO-B

Duración del contrato inicial :

1 year

Idiomas requeridos :

Inglés

Duración esperada del puesto :

Renewable subject to performance and availability of funding.

El PNUD está comprometido con lograr la diversidad de su personal en términos de género, nacionalidad y cultura. Se alienta por igual a las personas que pertenecen a grupos minoritarios, a pueblos indígenas o que tienen alguna discapacidad a presentar su candidatura. Todas las solicitudes se tratarán con la mayor confidencialidad. UNDP no tolera la explotación y el abuso sexual, ningún tipo de acoso, incluido el acoso sexual, ni la discriminación. Por lo tanto, todos los candidatos seleccionados serán sometidos a una rigurosa verificación de referencias y antecedentes.

Antecedentes

Under the guidance and direct supervision of the Team Leader Joint Operations Centre (JOC), the Procurement Analyst supervises a team responsible for the effective delivery of procurement services that will seek to obtain the best value for money. The Procurement Analyst provides the overall administration and execution of varied and inter-related operational and logistical activities, ensuring high quality and accuracy of work. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex issues related to procurement and travel services. The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the unit.

The Procurement Analyst works in close collaboration with the operations, programme and projects staff in the UNDP Pacific Office , other UN agencies staff , UNDP HQs staff and Government officials to exchange information and ensure consistent and successful delivery of procurement and travel services.

Deberes y responsabilidades

Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:

Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system;
CO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit;
Analysis of requirements and synthesis of proposals for cost saving and reduction strategies;
Synthesis of proposals and implementation of contract strategy in the CO including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment;
Implementation of the strategic procurement in the CO including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.

Ensures effective and efficient provision of travel and logistics support services, focusing on achievement of the following results:

Management of travel, events management, administrative surveys, transportation services and insurance, space management, procurement of supplies;
Presentation of thoroughly researched information for planning of financial resources for administrative services;
Assist in the MOSS security compliance for Building for the MCO and the joint presence offices.

Manages proper supply and assets management, focusing on achievement of the following result:

Act as Office Focal Point for Asset Management ; Coordination of assets management in the MCO , PC and other agencies , timely preparation and submission of periodic inventory reports, coordination of physical verification of inventory items and timely certification of asset management records as per the Asset Management guidelines;
Coordination of the provision of reliable and quality office supplies for MCO and PC.

Manages and guides procurement processes for CO, NEX/DEX projects, UN House and at the request of other Agencies focusing on achievement of the following results:

Timely and duly preparation of procurement plans for the MCO and PC office and projects and monitoring of their implementation;
Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation;
Review and certification of submissions to the Contract, Asset and Procurement Committee (CAP) , Regional Advisory Committee on Procurement (RACP) and Advisory Committee on Procurement (ACP) and act as CAP Secretary;
Management of procurement contracts and, upon delegation of responsibility, performing the functions of Manager Level 1 in Atlas for Purchase orders approval;
Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems;
Preparation of cost-recovery bills in Atlas for procurement services provided by UNDP to other Agencies;
Implementation of harmonized procurement services, analysis of requirements and elaboration of proposals on common services expansion in the UN House, introduction of joint procurement for the UN Agencies in line with the UN reform.

Manages introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms;
Management of e-procurement module;
Provides guidance to Argus requester on ATLAS access requirements on E-procurement and procurement functions, confirming to the internal control framework.

Manages effective administrative and financial control in the office, focusing on achievement of the following results:

Implementation of the control mechanism for procurement and travel services, maintenance of administrative control records such as commitments and expenditures;
Review, research, verification and reconciliation of a variety of data and reports ensuring accuracy and conformance with administrative rules and regulations; creation of vendor set-up information in Atlas;
Review of data integrity in the database, control programme; analysis of results and initiation of corrective actions when necessary;
Review of travel authorizations, documentation, payments;
Advice in the preparation of budget, audit and other oversight reports and manages all exception and oversight reports on a timely basis;
Provision of researched information, reports for audit and oversight exercises;
Provision of preparation of Joint Operations Centre Board papers, acts as Board Secretary and implementation of Board recommendations;
Coordinates Monthly Joint Operations Centre Financial and Clientele services analysis.

Manages proper common services and inter-agency initiatives focusing on achievement of the following results:

Maintenance of common services to ensure integrated activities on common services and implementation of the UN reform;
Manages common services contract management and oversight function;
Advice to senior management of common services opportunities and cost saving initiatives;
Actively participate in common services , inter agency and common Premises initiatives and assist the Team Leader JOC on Operations Management work.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Organization of trainings for the operations/ projects staff on Procurement;
Synthesis of lessons learnt and best practices in Procurement and travel;
Conducting staff training to staff members on general procurement matters; provision of advice and travel and procurement support;
Sound contributions to knowledge networks and communities of practice.

Competencias

Core Competencies:

Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge; management/sharing is the responsibility of each staff member;
Informed and transparent decision making.

Functional Competencies:

Building strategic partnerships;
Promoting organizational learning and knowledge sharing;
Job knowledge/technical expertise;
Promoting organizational change and development;
Design and implementation of management systems;
Client orientation;
Promoting accountability and results-based management.

Habilidades y experiencia requeridas

Education:

Masters Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field.

Experience:

2 years of relevant experience at the national or international level in providing procurement management, advisory services, hands-on experience in supply & asset management, coordination and effective management of common services;
Experience in the usage of computers and office software packages, experience in handling of web based management systems.

Language:

Fluency in English and a national language of the duty station.