Antecedentes

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women Multi-Country Office (MCO) is based in Almaty, Kazakhstan and covers 4 countries in Central Asia (Kazakhstan, Tajikistan, Turkmenistan, and Uzbekistan). MCO programming includes support to Governments and civil society organizations in the development and implementation of innovative approaches aimed at achieving gender equality and women’s empowerment in line with the international standards and norms identified by UN relevant treaty bodies and the new Sustainable Development Goals.

In Turkmenistan, UN Women supports efforts of the national partners and UN agencies in implementation of gender equality commitments in compliance with the UN conventions ratified by the country. It provides strong and coherent technical support of gender equality priorities in national and UN efforts and support to build effective partnerships with civil society and other relevant actors. It is also aimed to strengthen coordination on gender equality and women’s empowerment programming and to enhance a cooperation for gender responsive post-2015 development agenda’s implementation at the national and sub-regional levels.  

Deberes y responsabilidades

Summary of key functions:

  • Support in the formulation of Programme Strategies;
  • Programme management support;
  • Administrative and financial management support to the Programme Unit;
  • Facilitation of knowledge building and knowledge sharing.

Support in the formulation of Programme Strategies:

  • Collect and present background information for the preparation of effective application of RBM tools;
  • Provide programme and administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
  • Assemble briefing materials and prepare power-point and other presentations for the programme unit;
  • Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

Programme management support:

  • Support the Programme Team in the implementation of the control mechanisms for development projects through monitoring of budget preparation and modifications;
  • Create projects in Atlas, prepare required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project;
  • Support the Programme Team in the financial management of programmes;
  • Provide guidance to the executing agencies on routine implementation of projects, tracking use of financial resources;
  • Provide necessary information for the audit of programmes/projects and support implementation of audit recommendations;
  • Organize, compile and process information from donors, Regional Office, and programme team, as inputs to various databases and documents.

Administrative and financial management support to the Programme Unit:

  • Review of financial reports; preparation of non-PO vouchers for development projects;
  • Ensure maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas;
  • Take timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
  • Create requisitions in Atlas for development projects registers of goods receipt in Atlas.
  • Make budget check for requisitions, POs and vouchers;
  • Prepare cost sharing, and trust fund agreements, follow up on contributions within the MCO resource mobilization efforts;
  • Assist in the preparation of cost-recovery bills in Atlas by elaboration and implementation of the income tracking system and follow up on cost recovery.

Facilitation of knowledge building and knowledge sharing:

  • Support synthesis of lessons learnt and best practices related to programme management;
  • Support synthesis of lessons learned and best practices in programme finance;
  • Sound contributions to knowledge networks and communities of practice;
  • Support organization of training for the partners on programme and operations related issues;
  • Document evidences, facts and other information and review and compile inputs to contribute to preparation of the quality quarterly and annual reports;
  • Maintain contacts with national/international partners, UN agencies, donors, NGOs, government structures etc.;
  • Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

Competencias

Core Values/guiding Principles:

Integrity:

  • Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Professionalism:

  • Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.

Cultural sensitivity and valuing diversity:

  • Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff;
  • Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Core Competencies:

Ethics and values:

  • Demonstrate and safeguard ethics and integrity.

Organizational awareness:

  • Demonstrate corporate knowledge and sound judgment.

Development and innovation:

  • Takes charge of self-development and take initiative.

Work in teams:

  • Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.

Communicating and information sharing:

  • Facilitate and encourage open communication and strive for effective communication.

Self-management and emotional intelligence:

  • Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others.

Conflict management:

  • Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.

Continuous learning and knowledge sharing:

  • Encourage learning and sharing of knowledge.

Functional Competencies:

  • Ability to perform a broad range of specialized activities aimed at effective and efficient programming implementation  including logistical support;
  • Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems;
  • Creates, edits and presents information in clear and presentable formats, using appropriate IT functionality;
  • Ability to organize and complete multiple tasks by establishing priorities;
  • Ability to handle a large volume of work possibly under time constraints;
  • Ability to establish, build and sustain effective relationships with clients, demonstrating understanding of client's perspective; anticipates client needs and addresses them promptly;
  • Ability to administer and execute financial processes and transactions;
  • Ability to manage data, documents, correspondence and reports information and workflow.

Habilidades y experiencia requeridas

Education:

  • Bachelor's degree or equivalent in Business or Public Administration or related field.

Experience:

  • A minimum of 5 years of programme administrative experience preferably in a large or international corporation or organization;
  • Experience in working in a computer environment using multiple office software packages, experience in ATLAS an advantage.

Language:

  • Fluency in English, Russian and Turkmen is required.

Application process:

All online applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/~/media/Headquarters/Attachments/Sections/About%20Us/Employment/P_11_form_UNwomen%20doc.doc

Note:
The system will only allow one attachment, hence all supporting document e.g. P11, CV and Cover letter must be scanned as one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment. Only qualified, shortlisted candidates will be contacted for test and interview.

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.