Background
Duties and Responsibilities
- Financial resources management
- Procurement and logistical services
- Human resources management
- Support to tasks related to advocacy, programming, monitoring and evaluation, and reporting
- Proper budget planning and monthly expenditures tracking in accordance with UNDP rules and regulations.
- Review of travel authorizations, documentation, and payments.
- Proper and timely preparation of regular accurate financial reports for UNDP, donors and counterparts as per contractual commitments.
- Project compliance with corporate rules and regulations and management of procurement processes including sourcing strategy, supplier selection and evaluation, quality management and performance measurement, in liaison with UNDP procurement unit.
- Management of contracts and contractors and legal implications in accordance with UNDP rules and regulations.
- Proper management of project assets, facilities and logistical services.
- Planning, organization and oversight of the necessary administrative and other logistical support to consultancy missions, workshops, overseas learning and other project activities.
- Management of recruitment processes including job descriptions, vacancy announcement, screening of candidates, interview panels, contracts, etc.
- Management of and tracking contracts and transactions related to positions, recruitment, HR data, benefits, earnings/deductions, etc. in close liaison with HR unit.
- Development and management of SSR consultants’ rosters.
- Knowledge building and sharing with regards to management and operations including training of national colleagues.
- Supports gathering of data/information for project monitoring and evaluation processes for reporting on results and progress towards outcomes.
- Assists in promoting dialogue and good practice among different stakeholders.
- Assists the SSR Project Manager in the preparation of narrative reports to the Government, UNDP HQ, and donors as well as in the planning and revision of project workplans.
- Maintains proper project-filing system.
- Ensures timely follow up of routine actions and deadlines.
Competencies
- Demonstrates integrity by modeling the UN’s values and ethical standards
- Promotes the vision, mission, and strategic goals of UNDP
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Treats all people fairly without favoritism
- Operational Effectiveness:
- Solid knowledge of financial and human resources management, contract, asset and procurement, information and communication technology, general administration
- Ability to lead business processes re-engineering, implementation of new systems (business side), and affect staff behavioral/ attitudinal change
- Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
- Consistently approaches work with energy and a positive, constructive attitude
- Demonstrates good oral and written communication skills
- Demonstrates openness to change and ability to manage complexities
- Shows mentoring as well as conflict resolution skills
Required Skills and Experience
- Master’s Degree or equivalent in Business Administration, Public Administration, or related field.
Experience:
- At least 3 years of relevant experience in project implementation, preferably in a post-conflict environment.
- Experience in the usage of computers and office software packages, and in handling of web based management systems.
- Experience in UNDP Project Management and familiarity with UNDP management procedures.
- Experience in the use of Atlas is a strong advantage.
- Previous exposure to security sector development is an asset.
- Fluency in English. Working knowledge of Portuguese, Tetum or Bahasa Indonesia is an asset.
Personal competencies:
- Good understanding of Timor-Leste state environment highly desirable, as well as of the organization and functioning of legislative institutions and defense and police institutions
- Experience in staff development preferably in a developing country environment
- Ability to work effectively under pressure and in a highly political environment
- Demonstrated ability to work in a team
- Superior skills in writing and oral presentations and demonstrated ability to prepare clear and rigorous briefs, technical opinions and a variety of specialized documents in an easy-to-read format
- Communication – effective written, oral and presentation skills
- Good interpersonal and communication skills and ability to motivate people