UNDP Jobs - 13534- Programme Assistant

Programme Assistant

Location :

Sana'a, YEMEN

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

30-Nov-09 (Midnight New York, USA)

Post Level :

SC-4

Duration of Initial Contract :

Languages Required :

Arabic English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Programme "Developing National Capacities to Address HIV/AIDS in Yemen" aims to ensure that by 2010, the HIV prevalence rate amongst the general Yemeni population and high risk and vulnerable groups be stabilized, and that the internationally recognized rights of People Living With HIV/AIDS (PLWAs), including entitlement to humane medical care, are upheld.

The Programme is funded by the Global Fund Fund to Fight AIDS, Tuberculosis and Malaria Round 3 fund. The Global Fund is a global public/private partnership dedicated to raising and disbursing large amounts of additional finance to prevent and treat the three pandemics.

Programme is implemented through a Principle Recipient and a number of Sub Recipients. UNDP holds the duty of the Principle Recipient in Yemen and has created a Programme Unit responsible for the management and implementation of the Programme.

Duties and Responsibilities

Assist in all financial and procurement aspects of running the Programme including managing and organizing accounts, petty cash, follow up of procurement, field visits, and correspondence.
Ensure that documents of finance and procurement are appropriately recorded and stored.
Schedule appointments and coordinate for meetings. As well as recoding meetings by taking notes, preparing minutes and recording decision points generated.
Liaise with the Sub-Recipients to ensure timely submission of reports, plans and relevant documents to the Programme.
Assist in following-up for Finance and procurement requirements and ensuring proper reporting to the Principle Recipient.
Assist in coordinating and facilitating Local Fund Agent / Global Fund requirements as needed.
Arrange the travel and field trips and arrange for flight and hotel booking.
Liaise with the Country Office to ensure timely submission of requests of payment and direct payment.

Competencies

Ability to plan, organize and coordinate services.
Ability to handle a high volume of work, multitask and respond to short deadlines.
Excellent drafting and analytical skills required.
Efficient storage and organization of documents.

Required Skills and Experience

First University degree in Business Administration.
At least 3-5 years of relevant experience in office management.
Previous working experience with a UN agency is an asset.

NOTE: The salary for this post is approximately $800