UNDP Jobs - 13580- UNV Country Operations Assistant (UNV COA)

UNV Country Operations Assistant (UNV COA)

Location :

Sana'a, YEMEN

Type of Contract :

FTA Local

Starting Date :

Application Deadline :

03-Dec-09 (Midnight New York, USA)

Post Level :

GS-5

Duration of Initial Contract :

Languages Required :

Arabic English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The UNV Country Operations Assistant (COA) is assigned to UNDP office to work with the UNV Programme Officer to provide support to UNV activities in the country.

The UNV COA, recruited locally under local UNDP contract, would primarily be responsible for personnel and administrative requirements related to the UNV Volunteers inputs/assignments, in order to relieve the UNV Programme Officer of certain operational tasks so that the latter can devote most of his/her time to programming, monitoring and backstopping responsibilities as reflected in his/her job description.

The UNV Country Operations Assistant works under the direct supervision of the UNV Programme Officer through whom he/she reports to UNDP. To function effectively, it is essential that the UNV COA maintains close working relations with other staff of the UNDP office, in both administration and programme divisions, and be well integrated as a member of the UNDP team.

Duties and Responsibilities

Support to formulation of programme strategies and the Country Programme Action Plan;
Support to management of the CO programme;
Administrative support to the Programme Unit;
Support to resource mobilization;
Maintain personnel files of all UN Volunteers assigned to the country, ensuring that all correspondence and periodic reports (online) are properly kept and that matters requiring action are brought to the attention of the UNV Programme Officer;
Keep records of the contractual status of all serving UN volunteers and flags to UNV Programme Officer follow-up actions on post extensions, renewals and replacements;
Maintain up-to-date leave records and ensures that all UN volunteers submit their leave requests well in advance to the UNDP office (particular attention is given to final leave entitlements); as part of the annual reporting requirement, submit to UNV headquarters copies of the final leave records for all departing UN volunteers;
Ensure that inventories of personal effects of UN volunteers are compiled, updated and sent to UNV headquarters in a timely manner in accordance with the relevant provisions included in the Field Security handbooks as well as in the UNV Conditions of Service;
Undertake all the tasks, according to a checklist, to ensure that all UN volunteers arriving for the first time in the country are met and arrangements made for temporary accommodation, while the UN volunteer tries to secure permanent accommodation;
Provide the necessary support to UN volunteers in opening bank accounts as well as in completing various forms required to obtain residence permits, driving license etc.;
Maintain inventories of all UNV-supplied, non-expandable equipment as well as stock-record cards for all items purchased for UNV-executed projects and such are submitted to UNV headquarters;
Prepare, when required, in consultation with the UNV Programme Officer, travel authorization for UN volunteers in connection with their in-country duty-related travels;
Undertake tasks assigned by the PO in recruitment, briefing, de-briefing and also in the overall management of UN volunteers in the country;
Perform functions related to carrying out surveys on housing and utilities relevant to UNV and ensures that the results are communicated to UNV headquarters;
Provide the required inputs, where appropriate, to the UNV Programme Officer in managing and monitoring projects under his/her responsibility;
Maintain and up-date project budget cards and assist in monitoring project expenditures;
Act upon and follow-up on pipeline posts with partner agencies particularly in the timely submission of Post Description, confirmation of funds, clearance of candidates etc.;
Collect, through interviews or other means, information on the activities of UNVs with the view to documenting best practices/experiences of volunteer contributions including follow-up on UNV progress reports.

Competencies

Demonstrates commitment to UNDP and UNV mission, vision and values;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Shares knowledge and experience;
Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills;
Ability to perform a variety of standard tasks in result-oriented manners;
Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems;
Focuses on result and responds positively to feedback;
Consistently approaches work with energy and a positive, constructive attitude;
Remains calm, in control and good humored even under pressure.

Required Skills and Experience

Education:

Secondary Education with specialized certification in Business or Public Administration, or any other related.
University Degree in Business or Public Administration is desirable.

Experience:

5 years of relevant administrative or programme experience is required at the national or international level.

NOTE: The salary for this post is approximately $1000