Background
DDR in Sudan is meant to enhance short-term security through capitalizing on peace dividends through reintegrating individual ex-combatants (XCs) and SNGs, while also contributing to longer-term peace and stability through affecting the rightsizing of both the SAF and SPLA. Doing so will positively impact security in a three pronged approach by increasing trust and confidence between the two formerly opposing forces, facilitate conditions for domestic security, as well as address directly XCs and SNGs as a human security threat.
Duties and Responsibilities
Summary of key functions:
- Elaboration and implementation of operational strategies
- Efficient management of procurement processes
- Elaboration, introduction and implementation of sourcing strategy and e-procurement tools
- Facilitation of knowledge building and knowledge sharing
Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:
- Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; elaboration of the effective internal control, proper design and functioning of a client-oriented procurement management system.
- UNDP DDR Programme Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit of the UNDP/DDR Regional Office in South Sudan, harmonization of the workflows in the regional office.
- Elaboration and implementation of cost saving and reduction strategies.
- Conceptualization, elaboration and implementation of contract strategy in the UNDP DDR Programme including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, management of the contract and contractor, legal considerations and payment conditions, risk assessment.
- Conceptualization, elaboration and implementation of strategic procurement in the UNDP DDR Regional Office in Juba including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.
Ensures efficient management of procurement processes for UNDP DDR Programme and its sub-projects focusing on achievement of the following results:
- Timely and proper preparation of procurement plans for the office and projects, establishment of the deadlines and monitoring of their implementation.
- Establishment and implementation of proper monitoring system and control of procurement processes including organization of RFQ, ITB or RFP, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
- Certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
- Management of procurement contracts and, upon delegation of responsibility, performance of the functions of
- Manager Level 2 in Atlas for Purchase orders approval.
- Elaboration and implementation of the internal control system which ensures that Purchase Orders (PO) are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
- Management of the implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
- Supervision of preparation of cost-recovery bills in Atlas for procurement services provided by UNDP to other Agencies.
Ensures elaboration, introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:
- Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
- Management of the e-procurement system
Ensures facilitation of knowledge building and knowledge sharing in UNDP DDR Regional Office in South Sudan focusing on achievement of the following results:
- Organization of training for the operations/ projects staff on Procurement.
- Organization of trainings for Govt. staff on Procurement as required.
- Synthesis of lessons learned and best practices in Procurement.
- Sound contributions to knowledge networks and communities of practice.
Competencies
Competencies and Critical Success Factors
Corporate Competencies:
- Demonstrates integrity by modeling the UN’s values and ethical standards
- Promotes the vision, mission, and strategic goals of UNDP
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Treats all people fairly without favoritism
Functional Competencies:
- Promotes a knowledge sharing and learning culture in the officeIn-depth knowledge on development issues
- Ability to advocate and provide policy advice
- Actively works towards continuing personal learning and development in one or more Practice Areas,
- Acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
- Ability to lead procurement processes using specific procurement methods (RFQ, ITB, RFP).
- Ability to introduce and implement strategic procurement, contract and sourcing strategy
- Ability to lead implementation of new systems (business side), and affect staff behavioral/ attitudinal change
- Demonstrates a complete in-depth grasp of procurement rules and practices
Management and Leadership
- Focuses on impact and result for the client and responds positively to feedback
- Leads teams effectively and shows conflict resolution skills
- Consistently approaches work with energy and a positive, constructive attitude
- Demonstrates strong oral and written communication skills
- Builds strong relationships with clients and external actors
- Remains calm, in control and good humored even under pressure
- Demonstrates openness to change and ability to manage complexities
- UNDP Procurement Certification programme
Required Skills and Experience
- Masters’s Degree or equivalent in Business Administration, Public Administration, Finance, or Procurement is required.
- UN/UNDP Procurement Certification will be a distinct advantage(if not acquired, the selected candidate should obtain such certification within 2 months of appointment).
Experience:
- 5 years of relevant experience at the national or international level in procurement management is required. Experience in the UNDP's ERP platform would be beneficial
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems
- UNDP procurement experience in post-conflict/crisis countries would be a distinct advantage.
- Fluency in English required. Knowledge of Arabic would be useful.