Background

Duties and Responsibilities

• Project Management following national implementation and UNDP’s rules, regulations and procedures;
• Facilitation of knowledge services
• Policy and programme services
• Building of strategic partnerships and resource mobilization

• Supervise the day-to-day functioning of the Project Team. Manage the human and financial resources, in consultation with the Management, for achieving results in line with the outputs and activities outlined in the project document and to required standard of quality and within the specified constraints of time and cost;
• Lead the preparation and implementation of the annual results based work plans and result frameworks as endorsed by the management;
• Lead in the coordination of project activities with related and parallel activities both within UNDP and with external agencies;
• Prepare monthly and quarterly progress reports and organize, correspondingly, monthly and quarterly progress reviews;
• Organize meetings of the Steering Committee, Advisory Panel (if relevant) and Project Support Board;
• Manage the human and financial resources of the project and coordinate the work of all project and policy advisory services. Coordinate the distribution of responsibilities amongst team members and organize monitoring and tracking system of all components of the project.
• Ensure technical soundness of programme activities, achievement of outputs and outcomes and quality and cost effectiveness;
• Oversee the monitoring, evaluation and communication framework, including overseeing preparation and implementation of a monitoring and communication plan and responsibility for the quality of monthly and quarterly progress reports and reviews;
• When delegated, act as a signatory of key programme related documents including Financial Reports and Requests for Quarterly advances;
• Develop and supervise the project’s capacity building efforts aimed at government counterparts, civil society groups, media and other stakeholders; contribute to the production of reports and publications, and serve as peer reviewer;
• Ensure delivery of quarterly and annual reports to UNDP and represent the project in Project Board, Steering Committee and UNDP Project Review and Project Managers’ Meeting;
• Ensure information sharing and bridging between UNDP programme management, project management and national counterpart in the process of implementation of the project.

• Lead the process of knowledge captures of national, regional and global know-how in the subject area and production of knowledge-based products.
• Manage or support the formation of national and regional panel of advisors to guide the work of the project.
• Ensure that project results are captured and recorded in knowledge products to communicate project results and impact;
• Promote a learning environment and systematic information sharing within the project team;
• Lead the process of knowledge creation and dissemination by partnering with practitioners and members of national think tanks, UNDP global networks, and other related Bureaux on knowledge management services;
• Organize internal and external networks or communities of practice covering prominent experts in government, non-government, think tanks, private companies, international development organizations and the UN system;

• Supervise the project’s capacity building efforts aimed at government counterparts, civil society groups, media and other stakeholders.
• Contribute to the production reports and publications, and serve as peer reviewer.
• Coordinates with various government and non-governmental agencies regarding requests for advisory and support services and lead the support from the project as required by the stakeholders.
• Lead the analytical and policy development work of the team and ensure high quality policy or knowledge products. Promote the quality of all knowledge products, reports and services, and ensures effective integration and compatibility with other practice areas;
• Ensure, in cooperation with UNDP that Development Partners are kept informed about the programme progress throughout preparation and submission of necessary reports as required;
• Ensure highest UNDP standards in the provision of technical and advisory inputs, organization of workshops, seminars, training and delivery of outputs (products).

• The Project Manager will provide inputs and services as required by the Management of the Project with the objective of achieving high level of performance and results;
• Build and maintain strong relationships with a range of key actors, especially the Ministry of Food and Disaster Management and its directorate and bureau, the 10 implementing line Ministries, various civil society organizations and Development Partners;
• Establish, develop and maintain mutually beneficial strategic partnerships with NGOs and community groups, the press and media, the business sector, the education sector etc;
• Monitor financial resources and accounting to ensure accuracy and reliability of financial reporting;
• Establish networks with experts of national and regional offices of the UN System, international development organizations, sub-regional and regional associations, affiliations and bodies (inter-governmental, non-government or private sector) and prominent private sector organizations.

Competencies

• Demonstrates integrity by modeling the UN’s values and ethical standards
• Promotes the vision, mission, and strategic goals of UNDP
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Treats all people fairly without favoritism

• Ability to lead strategic planning, results-based management and reporting
• Ability to lead formulation and monitoring of management projects
• Solid knowledge in financial resources and human resources management, contract, asset and procurement, information and communication technology, general administration
• Ability to lead business processes re-engineering, implementation of new systems (business side), and affect staff behavioral/ attitudinal change

• Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Demonstrates good oral and written communication skills
• Demonstrates openness to change and ability to manage complexities
• Leads teams effectively and shows mentoring as well as conflict resolution skills
• Demonstrates strong oral and written communication skills
• Remains calm, in control and good humored even under pressure

• Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
• Demonstrated willingness to complete UNDP mandatory and other Certification programmes such as Prince2, Procurement, HR, Accounting and Finance.

Required Skills and Experience

• Relevant post-graduate degree in development-related disciplines, with emphasis on disaster risk reduction, disaster management or associated field
• Knowledge of current issues and trends in DRR, including the international architecture and financing mechanisms
• Knowledge of current issues and trends in climate change, including the international architecture and financing mechanisms
• Minimum 10 years’ experience in disaster risk reduction or disaster management
• Significant practical management experience (5 years or more) of implementing large-scale complex programmes
• Significant practical experience (7 years or more) of working in a multi-institutional environment, including government, NGO and UN agencies
• Sound knowledge and/or experience of working with UNDP programmes
• Experience of working in South Asia and/or Bangladesh an advantage
• Fluency in English