UNDP Jobs - 13671- Finance Assistant - UN Roster (National) (re-ope

Finance Assistant - UN Roster (National) (re-open)

Location :

Jakarta, INDONESIA

Type of Contract :

FTA Local

Starting Date :

Application Deadline :

19-Nov-10 (Midnight New York, USA)

Post Level :

GS-5

Duration of Initial Contract :

12 months

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The United Nations system in Indonesia works as a team to develop the best strategy to respond to national needs and plans, building on agency asset. To support its operations, UN Indonesia is opening vacancy for roster of qualified personnel.Candidates will be assessed by UN Human Resources team for particular type/level of function.

Candidates are requested to carefully review the minimum requirements for advertised posts before making a decision to apply. These minimum requirements are stipulated on each vacancy announcement. Depending on the position, other factors to be evaluated may include national versus international experience; progressively responsible and/or diversified experiences at the level of managerial/leadership responsibility held; and, knowledge of a particular geographic region, including local languages.

Selection process will be conducted without regard to race, creed or sex and, so far as is practicable, selection of candidate shall be made on a competitive basis. Qualified candidate who are selected will remain on the roster for 12 months from the date of advertisement and will be contacted by UN agencies as soon as the need for the post arises.

Please note, all applications must be received before the vacancy notice closing deadline.? Due to the volume of applications received only those candidates who are under serious consideration will be contacted.

I. Organizational Context

Under the guidance and supervision of the Operations Manager and direct supervisor, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Assistant works in close collaboration with the operations, programme and projects staff in the CO and with UNDP HQs staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

II. Functions / Key Results Expected

Summary of Key Functions:

Implementation of operational strategies
Functioning of cost-recovery system
Accounting and administrative support
CO cash management
Knowledge building and knowledge sharing

1.?Ensures implementation of operational strategies focusing on achievement of the following results:

Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.

2.?Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results:

Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery.

3.?? Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

Proper control of the supporting documents for payments and financial reports for NEX projects; preparation of all types of vouchers for projects and on-behalf of UNOPS and non-Atlas Agencies; PO vouchers; Pay Cycle and payment execution.
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, MPOs and other entitlements are duly processed
Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
Presentation of information on the status of financial resources as required.
Maintenance of the Accounts Receivables for UNDP projects and recording of deposits in Atlas.
Management of cash receipts and petty cash.
Maintenance of the proper filing system for finance records and documents.

4.?Ensures proper CO cash management system functioning focusing on achievement of the following results:

Alternate to Finance Associate (ICS-6) for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
Alternate to Finance Associate (ICS-6) for daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions.
Stop payment initiation on internet banking systems.
Preparation of monthly UN exchange rate report to Treasury.
Timely and accurate preparation of bank reconciliations.
Initiation of bank transfers and deals in Atlas.

5.?Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Participation in the trainings for the operations/ projects staff on Finance.
Contributions to knowledge networks and communities of practice.

III. Impact of Results

The key results have an impact on the execution of the CO financial services management in terms of quality and accuracy of work.? Accurate data entry and presentation of financial information and a client-oriented approach enhances UNDP?s capability to effectively and efficiently manage financial resources.

Competencies

IV. Competencies and Critical Success Factor

Corporate Competencies:

Demonstrates commitment to UNDP?s mission, vision and values
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies

Knowledge Management and Learning

Shares knowledge and experience
Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

Ability to perform a variety of standard tasks related to financial resources management, including screening and collecting documentation, financial data processing, filing, provision of information
Good knowledge of financial rules and regulations, accounting
Strong IT skills
Ability to provide input to business processes re-engineering, implementation of new system

Leadership and Self-Management

Focuses on result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humored even under pressure

UNDP Accounting and Finance Training and certification

Required Skills and Experience

V. Recruitment Qualifications

Education:?

Secondary Education with specialized certification in Accounting and Finance. University Degree in Business or Public Administration desirable, but it is not a requirement.

Experience:?

3 to 5 years of relevant finance experience at the national or international level is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements:?

Fluency in the UN and national language of the duty station.