Background

Organisational Context

Under the guidance and direct supervision of the Team Leader, the Programme Associate provides support in execution of services in the Environment and Disaster Reduction Team/ the Governance Team, supports the design, planning and management of the country programme by managing data and facilitating programme implementation. The Programme Associate promotes a result and client-oriented approach consistent with UNDP rules and regulations

Duties and Responsibilities

• Presentation of thoroughly researched information for preparation of CCA, UNDAF, CPD, CPAP, effective application of RBM tools and establishment of management targets (BSC). Establishment of the mechanisms to track use of RBM tools and maintenance of RBM database.
• Presentation of information/ reports for identification of areas for support and interventions.
• Implementation of the CO partnerships and resources mobilization strategies, preparation of reports.

Develop M&E and procurement plan and ensure timely preparation and production of quarterly reports and evaluation and procurement requirements

•    Preparation of project documents, drafts work plans, budgets, proposals on implementation arrangements.
•    Initiation of a project, entering project into Atlas, preparation of required budget revisions.
•    Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.
•    Follow up on performance indicators/ success criteria, targets and milestones, preparation of reports.
•    Analysis of the situation in programme, identification of operational and financial problems and development of solutions.
•    Inputs into preparation for conduct of audit of DEX/NEX projects, implementation of audit recommendations.

• Proper control of the supporting documents for payments, review of DEX/NEX projects Financial Reports.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.

• Analysis of information on donors, preparation of donor’s profile and database, establishment of contacts with donor counterparts.
• Tracking and reporting on mobilized resources and ensure timely preparation of reports.

• Organization of trainings for the operations/ projects staff on programme.
• Maintenance and updating of the Team’s portfolio for e knowledge management systems, as well as the office intranet and website.   
• Extraction of lessons learnt and best practices in programme implementation.
• Sound contributions to knowledge networks and communities of practice.

Impact of Results

Competencies

• Demonstrates commitment to UNDP’s mission, vision and values.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

• Shares knowledge and experience
• Builds up knowledge in one practice area
• Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills

• Ability to perform a variety of specialized tasks related to Results Management, including support to design, planning and implementation of programme, managing data, reporting.
• Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems

• Focuses on result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Excellent communications (written and oral) and people skills
• Remains calm, in control and good humored even under pressure
• Demonstrates openness to change and ability to manage complexities

Required Skills and Experience