Background

Duties and Responsibilities

Ensure that pre-awarded on-site financial reviews are completed for each proposed sub-grant, paying particular attention to: record keeping and documentation; procurement policies and procedures; inventory management (if applicable); capacity assessment of organizations.

Organizes training including ad-hoc workshop and refresh course to partners on compliance of UNDP, administrative and financial and programmatic regulations. Production of guidelines and any other tutorials. Responsible of coordinating the establishment and update of web-site.

• Assist the Head of Unit in the implementation of financial and contractual mechanisms designed for the Country Office according to UNDP best practices related to Special and Trust Funds Management;  
• Supervises and assesses performance of staff under his/her direct responsibility, provides necessary coaching and leadership to ensure quality and efficient client-focused services are delivered;  
• Promotes a results client oriented business culture within the unit;  
• Proposes an annual strategic training plan for the enhancement of UNDP capacity building of national and international partners;  
• Prepares financial transactions, and contractual documents to be submitted for the approval of the Head of Unit while ensuring timely monitoring and evaluation reviews as well as internal and external auditing including reporting to donors and Government counterparts where applicable;  
• Supports and coordinate with the Head of Unit the preparation of key substantive reports and analyses required for the planning, management, financial monitoring of resources utilized under the funds managed;
• Provides periodic presentations and information to key stakeholders on programme implementation, results achieved, lessons-learned and other relevant information required;
• Monitors and takes proactive measures to systematically ensure the FMU compliance with corporate policies and guidelines as well as the provisions of frameworks regulating the management of entrusted funds, cost sharing agreements, joint programming and or basket funding;
• Ensures adequate and timely support is provided to the implementing partners (UN Agencies, PA bodies and NGOs) in the elaboration of progress reports, financial planning, annual work plans and activities.

Competencies

• Demonstrates integrity by modeling the UN values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Treats all people fairly without favoritism;
• Excellent analytical and organizational skills.

• Promotes a knowledge sharing and learning culture in the office;
• Has good knowledge of UNDP programme and operational issues;
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills;
• Has knowledge of UNDP/UN policies and programmes in crisis and post-crisis situations.

• Excellent computer/information system skills, including resource management system;
• Ability to lead implementation of new systems (business side), and effect staff behavioral/ attitude change;
• Management and Leadership;
• Focuses on impact and results for the client and responds positively to feedback;
• Ability to establish effective working relations in a multicultural team environment;
• Excellent interpersonal skills;
• Consistently approaches work with energy and a positive, constructive attitude;
• Demonstrates strong oral and written communication skills;
• Builds strong relationships with internal and external clients;
• Demonstrates capacity to communicate effectively; resource management; capacity to plan and organize programme effectively;
• Demonstrates resourcefulness, initiative and mature judgment.

Required Skills and Experience

• Masters degree in Social Science, Business Administration, Public Administration. 

Experience:

• Minimum 5 years of relevant work experience, within a governmental, multilateral, civil society organization or INGO, Donors in a multi-cultural setting. The incumbent must have 3 or more years of progressive responsibilities in fund management or programme/project management and working experience in post-post conflict areas is an advantage.

Language Requirement:

• Fluency in English. Knowledge of Arabic language is a desirable asset.