Background

Duties and Responsibilities

• Office Management
• Representation and coordination
• Programme Development, Strategic Analysis, Planning and Advice
• Operational Management
• Programme Oversight and Implementation

• Ensures the smooth running of the sub-office, including good management and supervision of staff,
• The Head of sub-office is responsible and accountable for the appropriate use and management of resources attributed to the Office and to the portfolio of the geographic area.
• Promotes team work, collaboration and synergies within his office, among the project teams and with the Programme units at the Country Office level
• Supervises the Monitoring and Evaluation Officer and the Operations Manager directly who can serve as deputy to the Head of Sub Office as well as the project staff – for day-to-day operations - in the Sub
• Ensures timely and regular reporting.

• Represents UNDP in the geographic area, and in various fora as requested by the Country Director.
• In collaboration with the Office of the Resident/Humanitarian Coordinator, provides strong coordination support to UN Agencies, Non-Governmental Organizations (NGOs) and national authorities through the establishment of a wider consultation process and appropriate fora to enhance coordination between humanitarian and transition-to-development partners, thus strengthening the links between relief, early recovery and development activities.
• Ensures proper coordination and inputs to Interagency initiatives
• Maintains collaboration and coordination with the other Heads of office to ensure programmatic integration, sharing of lessons and best practices, economies of scales, etc.
• Maintains regular contact with projects and Programme counterparts in his/her geographic area.
• Advocates for adherence to UNDP recovery and development principles with a view to enhance community recovery, reintegration of uprooted communities, good governance and human security.
• Provides support to overall resource mobilization efforts of the Country Office in close collaboration with Programme at the CO level.

• Responsible for the collaborative yearly planning process for the UNDP Programme together with counterparts
• Advises, in close collaboration with the Country Director, Deputy Country Director Programme and the relevant Heads of Programme sections at the main office level, for the identification of new programmatic activities and strategic direction of the sub-office programmatic activities from Programme design through implementation.
• Advises the Country Director and Deputy Country Director Programme, national counterparts and other aid partners on policies and strategies to adequately respond to transitional recovery and development challenges and needs.
• Ensures identification and promotion of joint programming and planning opportunities.
• Based on monitoring and evaluation of the recovery and development situation, provides programmatic responses to the deficits in these areas.
• Promotes identification and synthesis of best practices and lessons learned for organizational sharing and learning.
• Supervises the day-to-day project management, in reference to annual/quarterly work plans approved by the Project Board and Project Executive function, and ensure coordination among projects in the sub area

• Responsible for smooth processing of financial management issues through Atlas, including direct payments, purchase orders and requisitions
• Provides leadership in overseeing of effective provision of services to counterparts including fair and transparent procurement, efficient logistics and sound financial management as well as the consistent application of UNDP rules and regulations
• Ensures the integrity of financial system and directly oversees the administrative, financial and budgetary aspects of Programme delivery in its geographical area and advises the Deputy Country Director – Operations accordingly.
• Works closely with UNDSS to ensure the security of UNDP Staff and premises, in particular supports the implementation of UNDP MOSS compliance.
• Ensures cost-recovery system for the services provided by the Sub office to projects or other agencies in close collaboration with the DCD-O;
• Is responsible for approval of payments up to an agreed upon level

5.       Programme Oversight and Implementation

• Ensures proper implementation of programmes based on continuous monitoring and analysis of :
• (a) the most critical recovery and development needs, response capacities, access situation, operational environment and applicable security issues and
• (b) implementation progress of the programmes in his geographic area
• Under general supervision of, and in close collaboration with the DCD-P, leads the UNDP Programme and ensure attainment of expected results in his/her geographic area of responsibility
• Supports the implementation of the recovery and development aspects of the UN Transition Plan within the area of assignment and responsibility
• In coordination with the Monitoring and Evaluation officer, ensures effective application of RBM tools, monitors sub-office and project unit work plans, Programme effectiveness and achievement of results
• Supports capacity-building of national counterparts
• Performs any other related task assigned by the supervisors

Competencies

• Demonstrates integrity by modeling the UN’s values and ethical standards
• Promotes the vision, mission, and strategic goals of UNDP
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Treats all people fairly without favoritism

Functional Competencies:

• Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

• Ability to lead and manage results-oriented strategic and thematic evaluations.
• Substantive knowledge and understanding of evaluation and development evaluation in particular.
• Excellent knowledge in current development issues particularly those pertinent to UNDP’s Practice Areas. Excellent conceptual and analytical abilities.
• Excellent technical skills in measurement and evaluation, including grasp of methodological and operational dimensions and the ability to link corporate and country level issues.
• Ability to go beyond established procedures and models, creation of new approaches
• Ability to lead business processes re-engineering, implementation of new systems (business side), and affect staff behavioral/ attitudinal change
• Good knowledge of Results Management Guide and Toolkit

• Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Demonstrates openness to change and ability to manage complexities
• Leads teams effectively and shows mentoring as well as conflict resolution skills
• Demonstrates strong oral and written communication skills

Required Skills and Experience

Education:

• Masters Degree preferably in Political or Social Science, International Studies, Public Administration, Economics; or the equivalent combination of education and experience in a related area

Experience:

• Minimum of 10 years of progressively responsible professional experience in recovery and development affairs, crisis response and prevention, recovery and development, or other related area.
• Experience in crisis or post conflict countries.
• Senior-level management responsibilities of similar size and complexity, including operational management responsibilities
• Previous experience with UNDP preferred and good knowledge of UNDP rules and procedures is desirable
• Strong diplomatic skills in handling counterpart relations