Background
The United Nations system in Indonesia works as a team to develop the best strategy to respond to national needs and plans, building on agency asset. To support its operations, UN Indonesia is opening vacancy for roster of qualified personnel.Candidates will be assessed by UN Human Resources team for particular type/level of function.Candidates are requested to carefully review the minimum requirements for advertised posts before making a decision to apply. These minimum requirements are stipulated on each vacancy announcement. Depending on the position, other factors to be evaluated may include national versus international experience; progressively responsible and/or diversified experiences at the level of managerial/leadership responsibility held; and, knowledge of a particular geographic region, including local languages.
Selection process will be conducted without regard to race, creed or sex and, so far as is practicable, selection of candidate shall be made on a competitive basis. Qualified candidate who are selected will remain on the roster for 12 months from the date of advertisement and will be contacted by UN agencies as soon as the need for the post arises.
Please note, all applications must be received before the vacancy notice closing deadline. Due to the volume of applications received only those candidates who are under serious consideration will be contacted.
I. Organizational Context
Under the overall guidance and supervision of DRR/OM or Finance Specialist, the Finance Analyst ensures effective and transparent utilization of financial resources and integrity of financial services. The Finance Analyst promotes a client-oriented approach consistent with UNDP rules and regulations. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues. The Finance Analyst promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations.
The Finance Analyst works in close collaboration with the Management Support and Business Development, Programme, Operations, and project teams in the CO, UNDP HQ staff and Government officials ensuring successful CO performance in Finance.
Duties and Responsibilities
II. Functions / Key Results ExpectedSummary of key functions:
- Implementation of operational strategies
- Management of development and management project budgets
- CO cash management
- Control of CO accounts
- Facilitation of knowledge building and knowledge sharing
- Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
- CO Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance under the supervision of the Finance Specialist
- Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects, monitoring of financial exception reports for unusual activities, transactions.
- Analysis and elaboration of proposals on cost-saving and reduction strategies (including introduction and development of e-banking).
- Elaboration of proposals for planning of financial resources of the CO, preparation of reports containing analysis of the financial situation.
- Preparation and monitoring of budgets; regular analysis and reporting on the budget approvals and the delivery situation.
- Establishment of the development projects’ budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits (ASL) and budgets delivery levels.
- Implementation of the control mechanism for development projects through monitoring budgets preparation and modifications, budgetary status versus ASL, follow up with HQs on ASL for development projects, maintenance of the General Ledger.
3. Ensure proper control of CO accounts, focusing on achievement of the following results:
- Analysis and elaboration of proposals for the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; monthly payment orders (MPOs), travel claims and other entitlements are duly processed.
- Control of accounts closure.
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match Control of the Accounts Receivables for UNDP projects and follow up with partners on contributions, maintenance of the General Ledger.
- Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
- Daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions.
- Initiation of bank transfers and deals, selecting bank transfers and deals for approval and settlement.
- Timely preparation of monthly cash flow forecast for use by the supervisor.
- Acts as cashier for on-site transactions.
- Organization and conduct of training for the operations/ projects staff on Finance.
- Synthesis of lessons learned and best practices in Finance.
- Sound contributions to knowledge networks and communities of practice.
The key results have an impact on the overall CO efficiency in financial resources management and success in introduction and implementation of operational strategies. Accurate, thoroughly researched and documented financial information, timely and appropriate delivery of services ensure client satisfaction and enhance UNDP credibility in use of financial resources.
Competencies
IV. Competencies and Critical Success FactorsCorporate Competencies:
- Demonstrates integrity by modeling the UN’s values and ethical standards
- Promotes the vision, mission, and strategic goals of UNDP
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Knowledge Management and Learning
- Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example
- Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
- Ability to provide analytical inputs to strategic planning, results-based management and reporting
- Ability to make the analysis of requirements and parameters provided in support of financial processes in the CO
- Ability to formulate and manage budgets, contributions and investments, and transactions; conduct financial analysis, reporting and cost recovery
- Good knowledge of accounting
- Ability to implement new systems and affect staff behavioral/ attitudinal change
- Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
- Consistently approaches work with energy and a positive, constructive attitude
- Demonstrates good oral and written communication skills
- Demonstrates openness to change and ability to manage complexities
Required Skills and Experience
V. Recruitment QualificationsEducation:
- Master’s Degree or equivalent in Finance, Business Administration, Public Administration, Economics or related field.
- Up to 2 years of relevant experience at the national or international level in providing financial management services and/or managing staff and operational systems. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
- Fluency in the UN and national language of the duty station.
ALL APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11
Female candidates are encouraged to apply