Background
The Constitution of the FDRE envisions a democratic community that respects the rule of law and ensures respect for human and democratic rights. The Ethiopian Institution of the Ombudsman (EIO), along with other democratic institutions is a critical element for the implementation of this vision. The establishment of the EIO is set out in Article 55(15) of the FDRE Constitution. In line with this provision of the Constitution, the enabling legislation of the Ethiopian Institution of the Ombudsman (EIO), Proclamation 211/2000 was passed. Consequently, in 2004, the Chief Ombudsman was appointed and in 2005, the Deputy Chief Ombudsman and the Ombudsman for Children and Women were appointed. Since then the Institution has been engaged in organizing and employing key personnel so as to hire staff and conduct its functions to the full scale.
The EIO is one of the six major democratic governance institutions supported under the Democratic Institutions Program (DIP), a four year multi-donor in support of the Plan for Accelerated and Sustainable Development to End Poverty (PASDEP) theme goal to develop “…. A fully operational democratic, accountable, and responsive constitutional federalism, ensuring citizens’ empowerment and participation”.
The purpose of the DIP is to support the development of key organizations that together play a role in strengthening institutional frameworks of democratic governance in Ethiopia, viz. 1). Promoting human rights and good governance; 2). Enhancing the capacity of democratic institutions to be effective, sufficient and responsive in promoting and protecting the rights of citizens; 3). Empowering citizens to be active and effective participants in the democratic process as well as respect for the rights of others.
To achieve these objectives, the DIP has identified, but is not limited to, the following key institutions as enabling partners: The National Electoral Board of Ethiopia (NEBE), The Ethiopian Human Rights Commission (EHRC), The Ethiopian Institute of the Ombudsman, The Federal Ethics and Anti-Corruption Commission, House of Peoples’ Representatives, Regional State Councils, the House of Federation and Regional Council of Nationalities.
The position of the Program Officer is created to assist the EIO in the implementation of activities under the DIP Sub Programme in a timely and effective manner. The programme officer will hence be responsible to oversee the implementation of all activities under the DIP Sub programme in a timely and effective manner in accordance with the sub programme and annual work plans.
Duties and Responsibilities
Under the overall supervision of the National Sub-Programme Coordinator, the Programme officer will:
q Provide effective management support to ensure smooth operations of the sub programme
q Work closely with finance and procurement officers of the sub-programme
q Coordinate and provide the necessary support to the rest of the full and part time staff of the sub-programme as well as National UNVs hired to assist EIO in implementation of activities
q Assist finance officers in preparation of FACE advance request and financial reports
q Regularly follow up ,monitor and report on implementation of programme activities in accordance with the approved programme document , work plan and budget , assuring quality of the data presented
q Ensure that performance reports are results oriented.
q Analyze, consolidate , edit and/or draft progress and financial reports on a quarterly basis , as well as biannual and annual reports, through liaison and close consultation with DIP Coordination Unit
q Under the supervision of the sub programme coordinator ensure that reports, including financial statements are prepared and where appropriate prepare budget revisions as well as ensure strict compliance with contribution agreements and sub programme documentation
q Ensure that annual work plans and annual reports are prepared accurately
q Support preparation for NEX audits and corporate reporting requirements
q Undertake additional tasks assigned by the national sub programme coordinator.
Competencies
Corporate Competencies
q Promotes the vision, mission , and strategic goals of the EIO
q Displays cultural , gender , religion, race , nationality and age sensitivity and adaptability
q Treats all people fairly without favoritism
Knowledge Management and Learning
q Promotes a knowledge sharing and learning culture in the office
q In-depth knowledge on development, especially participatory democracy,
Development and Operational Effectiveness
q Ability to lead strategic planning, results-based management, including monitoring and evaluation and reporting
q Strong IT skills
q Ability to lead implementation of new systems, and affect staff behavioral/ attitudinal change
q Strong analytical abilities, particularly in the areas of governance, conflict resolution, capacity development/transfer
Management and Leadership
q Focuses on impact and result for the client and responds positively to feedback
q Leads teams effectively and shows conflict resolution skills
q Consistently approaches work with energy and a positive, constructive attitude
q Demonstrates strong oral and written communication skills
q Builds strong relationships with clients and external actors
q Demonstrates openness to change
Required Skills and Experience
MINIMUM QUALIFICATION/EXPERIENCE REQUIREMENTS
Education
q Master’s degree or graduate level training in Social science, law, or related fields.
Experience
q A minimum of 4 years of proven experience as a program officer/program manager in governance related field.
q Previous experience in project management and capacity building
q Knowledge and understanding of project management, and financial and narrative reporting
Language Requirements
q Fluency in Amharic and English is required.
Other Details: Please visit UNDP website: www.et.undp.org and UN Country Team Website: www.unethiopia.org for details of the vacancy. Click on the position to access the job description.
Only short-listed candidates will be contacted. Applications that do not meet the minimum requirements will not be considered. Female candidates are highly encouraged to apply. Interested applicants should submit their application through:
UNDP Website (for online application)
OR
The Human Resources Unit
P. O. Box 5580
UNDP, Addis Ababa