Background

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

I. Organizational Context

Duties and Responsibilities

II. Functions/Key Expected Results

• Implementation of procurement and logistics strategies
• Support to procurement and logistics processes
• Control of Project Assets
• Provision of logistical services
• Support to knowledge building and knowledge sharing

• Full compliance of procurement and logistics activities with UN/UNDP rules, regulations, policies and strategies, and/or GOI rules of Keppres 80/2003.
• Provision of inputs to the CO Procurement business processes mapping and elaboration of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.

• Provision of inputs to preparation of procurement plans for the project office.
• Support to of procurement processes of the project office including preparation of Request for Tender or Request For Proposals, documents, receipt of quotations, bids or proposals, their preliminary evaluation with referring to the required rules/regulations.
• Preparation of Purchase Orders and contracts within the project office, maintenance of the filing system in the procurement area within the project office.
• Implementation of the internal control system which ensures that procurement processes are duly conducted and in line with required rules/regulations.
• Assist the project office and/or Implementing Partners in the area of procurement.
• Assist the Implementing Partner to prepare documentations needed for conducting any tender/bidding process within the project office, to ensure compliance with the Govt Rules/Regulations.

• Preparation of inventory reports.
• Implementation of Inventory and physical verification check-up in the CO and projects.
• Update of the data of suppliers/vendors within the project team.

• Purchase of tickets and PO preparation; arrangement of shipments; vehicle maintenance organization; conference facilities arrangements.
• Timely conducted DSA, Travel Agencies, vehicle maintenance, hotel and conference facilities surveys.

• Prepare material for the training of procurement needed by the Responsible Partners and/or Implementing Partners
• Participation in the trainings for the operations/ projects staff on Procurement.
• Sound contributions to knowledge networks and communities of practice.

III. Impact of Results

Competencies

• Demonstrates commitment to UNDP’s mission, vision and values
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

• Shares knowledge and experience
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

• Ability to perform a variety of standard tasks related to contract, asset and procurement management, including screening, collecting and preparation of documentation, data processing, preliminary bids evaluation, filing, provision of information, control of assets
• Good knowledge of financial rules and regulations
• Strong IT skills
• Ability to provide input to business processes re-engineering, implementation of new system

• Focuses on result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Remains calm, in control and good humored even under pressure

Required Skills and Experience

V. Recruitment Qualifications

Education:

• University Degree in Business or Public Administration with specialized training in procurement would be desirable.

Experience:

• Minimum 4 years of relevant experience in procurement and/or logistics is required at the national or international level. Experience with the UNDP/UN Procurement Rules/Regulations, Govt. Rules/Regulations of Keppres 80/2003. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of automated procurement systems, experience in handling of internet explorer systems.

Language requirements:

• Fluency in the UN and national language of the duty station.