Background

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

I. Organizational Context

UNDP – Poverty Reduction Unit (PRU) is seeking a Finance Assistant to support the Health and HIV cluster on financial areas. The Finance Assistant will work closely with the Programme Assistnat for PRU, and the Finance team based in the UNDP’s project office, and report to the Programme Manager for Health and HIV, as well as, to the Head of PRU.

Duties and Responsibilities

• Implementation of operational strategies
• Functioning of cost-recovery system
• Accounting and administrative support
• CO cash management
• Knowledge building and knowledge sharing

• Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
• Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.

• Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery.

• Proper control of the supporting documents for payments and financial reports for NEX projects; preparation of all types of vouchers for projects and on-behalf of UN Agencies and non-Atlas Agencies; PO vouchers; Pay Cycle and payment execution.
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; ensure accurate computation and completeness of supporting documentation on the basis of appropriate authorization.
• Presentation of information on the status of financial resources, including advice on ensuring compliance with donor related reporting needs in line with UNDP and Standard Accounting rules.
• Advises and assists staff, experts and consultants/participants on aspects of allowances, salary advances, travel claims and other financial matters, such as, calculation and payment of DSA and other entitlements.
• Ensure that all procurement of goods and services are in line with the provisions of the operational manual, are transparent, and well documented.
• Management of cash receipts and petty cash.
• Maintenance of the proper filing system for finance records and documents.

• Alternate to Programme Assistant (ICS-6) for daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions.
• Preparation of monthly UN exchange rate report to Treasury.
• Timely and accurate review of bank reconciliations from partners’ Financial Review.
• Prepares detailed budget estimates and participate in monitor, review and analysis the detail expenditures and projections as required.
• Initiates correspondences to verify data, answers queries and obtains additional information on accounts and financial transactions as required, also propose improvements in the practices of the programme to ensure maximum efficiency and effectiveness.

• Provides training on financial management to project support unit.
• Participation in the trainings for the operations/ projects staff on Finance.
• Contributions to knowledge networks and communities of practice.

III. Impact of Results

Competencies

IV. Competencies

• Demonstrates commitment to UNDP’s mission, vision and values
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

• Shares knowledge and experience
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

• Ability to perform a variety of standard tasks related to financial resources management, including screening and collecting documentation, financial data processing, filing, provision of information
• Good knowledge of financial rules and regulations, accounting
• Strong IT skills
• Ability to provide input to business processes re-engineering, implementation of new system

• Focuses on result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Remains calm, in control and good humored even under pressure

Required Skills and Experience

V. Recruitment Qualification

Education:

• Bachelor degree in accounting, with specialized training on finance/accounting is preferred.

Experience:

• Minimum 4 years of relevant finance/accounting experience at the national or international level is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements:

• Fluency in the UN and national language of the duty station.