Background

Duties and Responsibilities

• Administration and implementation of operational strategies
• Support to CO programme management, effective cost recovery
• Support to  implementation of the resource mobilization strategy
• Facilitation of knowledge building and knowledge sharing, guidance to all stakeholders on financial matters

• Full compliance with UN/UNDP rules and regulations and other relevant policies on programme-financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented programme-financial management system.
• CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Programme-Finance in consultation with office management.
• Presentation of financial information for formulation of the CPAP, CPD and UNDAF.
• Implementation of cost sharing and trust fund agreements.

• Development and follow up on Programme Portfolio Pipeline and Project Tree in Atlas. Entry of data of new grants into Atlas in the form of Annual Work Plans (AWP), monitoring of AWPs status,
• Verification of projects documents for implementation arrangements, project structure, budget, legal context/LOA. Coordination of partners HACT assessment and certification of HACT assessment check lists,
• Oversee Atlas matching, implementation of effective internal controls, proper functioning of a client-oriented financial resources management system, control mechanism for development projects through monitoring budgets preparation and modifications, budgetary status versus ASL, follow up with HQs on ASL for development projects, maintenance of the General Ledger. Control over positions funding in Atlas for projects,
• Monitoring and follow up of GMS and ISS application and follow up on the issues with the HQ,
• Provision of the information/reports on the situation in programme. Identification of operational and programme-financial problems, proposal of solutions,
• Accuracy verification of Combined Delivery Reports and follow-up on their signing by National Counterparts,
• Regular monitoring of the CO delivery and preparation of delivery reports on a weekly basis,
• Provision of advice on reporting. Preparation of reports including donor reports. Verification and reconciliation of various expenditures reports from the CO, HQ and Executing Agencies,
• Monitoring of dashboards and exceptions, identification of the remedial actions in coordination with the supervisor. Assists DRR/ARR on data quality management in for Atlas Project Management Dashboard and Balance Scorecard,
• To ensure compliance of submitted RDPs with the approved budgets and AWPs,
• Administration of the NEX/NGO Audits. Organization and provision of researched information for the audit of NEX projects, implementation of audit recommendations,
• Coordination of projects assets administration, including periodic physical verifications and control over project equipment disposal,
• Ensure full compliance of project closure procedures with the existing POPP requirements.
• Administration of External Access to Atlas for projects.

• Drafting of cost sharing and trust fund agreements and obtaining of clearances from HQ if necessary,
• Monitoring of cost-sharing contributions, preparation of AR pending items,
• Advice to Programme and Project Staff on different donor reporting requirements; monitoring of financial reports to be submitted to donors.

• Guidance to the executing agencies on routine implementation of projects, tracking use of financial resources,
• Advice to Project staff on UNDP administrative and NEX reporting, in particular, on budgetary issues,
• Organization of training for the Operations/Project/Programme Staff on financial management and RBM.management and RBM,
• Synthesis of lessons learned and best practices in programme and programme finance,
• Sound contributions to knowledge networks and communities of practice,

Competencies

• Shares knowledge and experience
• Encourages office staff to share knowledge and contribute to UNDP Practice Areas
• Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills

• Ability to perform a vide range of varied, inter-related complex financial services
• Ability to extract, interpret and analyze data and resolve operational problems
• Ability to work with minimum supervision
• Ability to supervise and train support staff
• Ability to plan and organize work
• Good knowledge of Results Management Guide and Toolkit
• Sound knowledge of financial rules and regulations, accounting
• Strong IT skills, Atlas
• Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems

• Focuses on result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Remains calm, in control and good humored even under pressure
• Demonstrates openness to change and ability to manage complexities
• Responds positively to feedback and differing points of view

Required Skills and Experience