UNDP Jobs - 15849- Project Clerk for PROPER and PRIDE

Project Clerk for PROPER and PRIDE

Location :

Jakarta, INDONESIA

Type of Contract :

TA Local

Starting Date :

01-Apr-2010

Application Deadline :

15-Apr-10 (Midnight New York, USA)

Post Level :

GS-4

Duration of Initial Contract :

5 months

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscALL APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11

I. Organizational Context

Under the overall guidance of the National Project Director and direct day-to-day supervision of the Project Manager and/or Project Officer, the Project Clerk provides administrative services ensuring high quality, accuracy and consistency of work in project implementation. The Project Clerk promotes a client-oriented approach consistent with UNDP and Implementing Agency’s rules and regulations.

The Project Clerk belongs to a Project Management Unit (PMU), which is established by NPD and UNDP for the implementation of the project.

The Project Clerk works in close collaboration with:

• The other PMU staff,
• Programme Assistant at the office of the Programme of Support for Deepening Democracy and
• UNDP Programme staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

II. Functions / Key Results Expected

Summary of Key Functions:

Support PMU in the project implementation
Support to knowledge building and knowledge sharing

1. Provides effective support to the project focusing on achievement of the following results:

Collection and presentation of background information on project.
Provision of inputs to preparation of the team results-oriented workplans
Presentation of information/ documentation for audit of NEX projects.
Administrative support to organization of conferences, workshops, retreats and other events
Preparation of routine correspondence, faxes, memoranda and reports in accordance with PMU SOP.
Extracting, inputting, copying and filing data from various sources.
Maintenance of files in the Project Unit/ hardcopy and electronic filing of all supporting documentation, project documents
Assistance in proper control of the supporting documents for payments and financial reports for NEX projects

2. Supports knowledge building and knowledge sharing in the PMU focusing on achievement of the following results:

Participation in the trainings for the operations/projects staff.
Contributions to knowledge networks and communities of practice.

III. Impact of Results

Accurate data entry and financial information have an impact on the quality and implementation of the UNDP project.

Competencies

IV. Competencies

Corporate Competencies:

Demonstrates commitment to UNDP’s mission, vision and values.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Knowledge Management and Learning

Shares knowledge and experience
Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

Ability to perform a variety of repetitive and routine tasks and duties
Ability to review data, identify and adjust discrepancies
Ability to produce accurate and well documented records conforming to the required standard
Ability to handle a large volume of work possibly under time constraints
Good knowledge of administrative rules and regulations
Strong IT skills

Leadership and Self-Management

Focuses on result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humored even under pressure

Required Skills and Experience

V. Recruitment Qualifications

Education:
Secondary education.

Experience:
3 to 5 years of relevant administrative experience. Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems.

Language Requirements:
Fluency in the UN and national language of the duty station.

ALL APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11

Female candidates are encouraged to apply

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.