Jobs - 15949- Administrative and Finance Clerk (National) (FAO-H

Administrative and Finance Clerk (National) (FAO-HPAI/AFC/31/ 03-82)

Location :

Jakarta, INDONESIA

Type of Contract :

Other

Starting Date :

Application Deadline :

20-Apr-10 (Midnight New York, USA)

Post Level :

Other

Duration of Initial Contract :

3 months with possibility of extension

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

THIS IS FAO POST, PLEASE SEND DIRECTLY APPLICATION IN LINE WITH APPLICATION PROCEDURE AS OUTLINED BELOW

I. Organizational Context

Food and Agriculture Organization (FAO) is a United Nation agency which provides technical assistance in Indonesia. One of our projects since 2006 provides support for the control of Avian Influenza, in cooperation with national and regional Indonesian government livestock authorities. Project activities are conducted in various locations nationwide.
Under the overall supervision of the FAO Representative in Indonesia and A-FAOR (Administration), receives guidance from Senior Administrative/ Finance Officer and Operations Officer, direct supervision of Finance Assistant; Administrative & finance clerk will perform administrative and clerical duties for the Programme and helps coordinate field activities for the project.

Duties and Responsibilities

II. Functions / Key Results Expected

Summary of key functions:

Provide payment detail on daily basis made by FAOR to FAO projects in Indonesia, by updating monitoring tools provided
Assist FAOR finance unit for filling purposes as requested
Cross check commitments prior payment processes as requested
Assist FAOR finance unit in document review for payment purpose & ensure proper documentation and arrange proper record for payment before finalize by finance assistant or representative during the activities assigned
Ensure that the office filing systems and inventory records are properly maintained for easy retrieval
Perform daily Operations unit works; photocopy and send documents, correspondent, assist on Operations meeting.
Prepare banking transfer instruction.
Draft letter or email as requested.
Perform other duties as required

III. Impact of Results

The key results have an impact on the success of FAO/ GOI Avian Influenza Control Programme implementation in Indonesia.

Competencies

IV. Competencies

Demonstrates commitment to FAO vision, mission and values
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Contributes effectively to team work and team outcomes
Consistently approaches work with energy and a positive, constructive attitude.
Demonstrates openness to change and ability to manage complexities.
Demonstrates strong oral and written communication skills as well as interpersonal and public relation skills

Required Skills and Experience

V. Recruitment Qualifications

Education:

High School Diploma or equivalent

Experience:

Min of 2 years experience in related field
previous employment in international organizations preferably within the UN specialized agencies
Proficiency in MS Office, particularly Word, Excel and Power Point

Language Requirements:

Good knowledge of the English language , written and verbal communications

All applications should be addressed to:

Operations Support Unit
Office of the FAO Representative in Indonesia,
11th floor Menara Thamrin Building
Jalan M.H. Thamrin Kav.3 Jakarta 10250
E-mail: FAO-ID@fao.org