UNDP Jobs - 17223- Deputy Programme Coordinator (PMEU) (For Indonesia

Deputy Programme Coordinator (PMEU) (For Indonesian nationality only)

Location :

BAPPENAS, Jakarta, INDONESIA

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

18-Jun-10 (Midnight New York, USA)

Post Level :

SC-9

Duration of Initial Contract :

12 months

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

I. Organizational Context

As a signatory of Paris Declaration on Aid Effectiveness, Indonesia has committed to the aid effectiveness principles in particular to harmonize and align aid delivery in reducing poverty and inequality, increasing growth, building capacity and accelerating achievement of the Millennium Development Goals (MDGs). Following the initiative, in January 2009, GOI has launched the Jakarta Commitment signed by 26 bilateral and multilateral development partners establishing a roadmap to strengthen aid effectiveness. This roadmap defines the policy direction towards development effectiveness up to 2014 and beyond, as well as key activities.

Nonetheless implementing the roadmap requires a coordination mechanism. GOI has developed such mechanism consisting of a high level commitment at ministerial level consisting of (1) Steering Committee to provide direction for all parties and activities including donors representative; (2) Management Committee to assure effective implementation of the road map supported by; (3) Thematic Working Groups that discuss targeted achievements of Jakarta Commitment and; (4) Aid for Development Effectiveness Secretariat (A4DES) in Bappenas.

Under leadership of the Deputy Minister for Development Funding, A4DES is responsible for providing support in facilitation, coordination and monitoring of the coordinated activities to realize the objectives of the Jakarta Commitment. With regard to it, UNDP was appointed to support the work of A4DES as part of the strategic objectives of Transitional Multi Donor Fund for Aid For Development Effectiveness (TMDF-A4DE) program. However, the immediate transition of A4DES support through TMDF A4DE which is effective by 2010 will need to be properly managed and sufficiently planned. The following processes and interruption must be kept minimum during the transition: donors involvement and smooth communication among parties on A4DES programme, frequent contact amongst the relevant parties, information flow and closer coordination within BAPPENAS and with the respective ministries, systematic follow-up on pending decisions and implementation, not only those made by BAPPENAS but also the ones to be made by the other government agencies and development partners. In short, BAPPENAS believes that a secretariat key role to generate greater momentum in the overall A4DE framework must be maintained through the process of transition.

In line with the above, several strategic positions in the Secretariat need to be filled in order to ensure the running of the support to A4DES under TMDF-A4DE program. One of the core positions is Deputy Program Coordinator.

Under the guidance of the National Project Director and reporting to Programme Coordinator, Deputy Programme Coordinator acts as advisor to all aspects of A4DE programme, including major programme portfolio in A4DES Working Groups. The main role is to support A4DES programme including continued monitoring and evaluation of program implementation. The Deputy Programme Coordinator supports the Programme Coordinator and assist A4DES project personnel and working group analysts team by means of:

Assist in maintaining the strategic direction of A4DES program
Assurance of effective results of working groups activities
Provide support to the provision of quality performance of A4DES to Bappenas and facilitation of knowledge building and management

The objective is to ensure A4DES functioning as the core support mechanism for the GOI process based on “life cycle” from facilitating dialogue among parties, assisting the Program Coordinator for overall A4DES program implementation, assisting working groups to achieve expected results, and conducting monitoring and evaluating A4DES activities.

Duties and Responsibilities

II. Functions / Key Results Expected

Summary of Key Functions:

Ensuring the strategic direction of A4DES program.
Monitoring and reporting of A4DES Activities
Provision of quality performance of A4DES to Bappenas and facilitation of knowledge building and management
Ensure provision of top quality policy advice services to the Government and facilitation of knowledge building and management

1. To ensure the overall strategic directions of A4DES program, focusing on achievement of the following results:

Work closely with the Programme Coordinator to ensure the overall quality of project planning, management, reporting, monitoring and evaluation;
Establish and maintain good working relationship with the relevant public and development partners principal counterparts for the program;
Along with the the Programme Coordinator and experts, constantly identify challenges and provide recommendations to manage risk of the project and ensure the smooth implementation;
Assist in identify expertise and develop TORs of any additional consultants/resource persons needed to contribute to the substantive aspects of working group performance;

2. To ensure the monitoring and reporting of A4DES Activities, focusing on achievement of the following results:

assist in the creation of a standard operating procedure, including monitoring and evaluation mechanism and quality standards of performance, to measure the achievement of working groups activities;
Work closely with the Programme Coordinator, experts, consultants and the chair of working groups to ensure timely achievement of timely and quality results;
Provide technical and substantial advise to the working groups in performing their activities.
To undertake continuous monitoring and provide regular evaluation on the implementation of A4DES programme

3. To provide support to the provision of quality performance of A4DES to Bappenas and facilitation of knowledge building and management focusing on achievement of the following results:

assist in identify expertise and develop TORs of any additional consultants/resource persons needed to contribute to the substantive aspects of working group performance;
Develop partnership with development partners … where they can support and share good practices related to the functions of working groups;
Prepare reports to participant, donors and counterparts, along with other reports that may be required, such us media briefing;
With other team members, develop articles, deliver presentations and speech on reform approaches in each of the program areas;
Identification and synthesis of best practices and lessons learned directly linked to programme country policy goals.
Sound contributions to knowledge networks and communities of practice.
Organization of trainings for the operations/ projects staff on programme.

4. Ensures provision of top quality advisory services and facilitation of knowledge building and management focusing on achievement of the following results:

Identification of sources of information related to policy-driven issues in the areas of project to us. Identification and synthesis of best practices and lessons learnt directly linked to programme country policy goals.
Closely oversee & facilitate the process of transition to nationally-managed Trust Fund in accordance with the project strategy, in collaboration with other members of the project team and continuous dialog with national counterparts & donor partners.
Sound contributions to knowledge networks and communities of practice.
Organization of trainings for the operations/ projects staff on programme issues

III. Impact of Results

The key results have an impact on the success of country programme within specific areas of aid effectiveness and development. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets of TMDF.

Competencies

IV. Competencies and Critical Success Factors

Corporate Competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards
Promotes the vision, mission, and strategic goals of UNDP
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Treats all people fairly without favoritism

Functional Competencies:

Knowledge Management and Learning

Promotes a knowledge sharing and learning culture in the office
In-depth knowledge on development issues
Knowledge on Trust Fund management is an advantage
Ability to advocate and provide policy advice
Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

Ability to lead strategic planning, results-based management and reporting
Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources
Good knowledge of the Results Management Guide and Toolkit
Strong IT skills
Ability to lead implementation of new systems (business side), and affect staff behavioral/ attitudinal change
Sound knowledge of the GOI policies on grant monitoring/management and UNDP procedure is an asset
Experience with Trust Fund & Multi Donor Fund is beneficial

Management and Leadership

Focuses on impact and result for the client and responds positively to feedback
Leads teams effectively and shows conflict resolution skills
Consistently approaches work with energy and a positive, constructive attitude
Demonstrates strong oral and written communication skills
Builds strong relationships with clients and external actors
Remains calm, in control and good humored even under pressure
Demonstrates openness to change and ability to manage complexities

Required Skills and Experience

V. Recruitment Qualifications

Education:

Bachelor degree in Economics, Engineering, Development Studies, Management, Public Administration, Public Policy, Political and Social Sciences or related development-related disciplines with substantial working experience in any project management, public policy and foreign cooperation area with minimum 7 years relevant working experiences. Or master degree with at least 3 years of relevant experience in the same fields as above.

Experience:

Be familiar with the government procedures of policy and regulatory formulation particularly on foreign loan and grants;
Have sound knowledge of donor policies and procedures;
Experience working on, or conceptual understanding of aid effectiveness issues;
Experience in facilitating meetings, consultation or workshops with government agencies and international donors;
Familiar with dealing with both government officials and donor institutions;
Have experience in dealing with donors coordination and aid management is preferable.
Working knowledge of the UN system would be an advantage.

Language Requirements:

Fluency in the UN and national language of the duty station.

ALL APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11

Female candidates are encouraged to apply

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.