Jobs - 17643- Personal Communication Assistant (For Indonesian n

Personal Communication Assistant (For Indonesian nationality only)

Location :

FAO HPAI Project Office, 6th Floor, Directorate of Animal Health, Building C, Ministry of Agriculture, Jakarta, INDONESIA

Type of Contract :

Other

Starting Date :

Application Deadline :

06-Jul-10 (Midnight New York, USA)

Post Level :

Other

Duration of Initial Contract :

3 months with possibility of extension

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

THIS IS FAO POST, PLEASE SEND DIRECTLY APPLICATION IN LINE WITH APPLICATION PROCEDURE AS OUTLINED BELOW

I. Organizational Context

Under the overall supervision of the FAO Representative, direct supervision of the Team Leader, FAO HPAI Control Programme, in close cooperation with International Operations Coordinator and Technical Advisers and in close coordination with Translation and Administrative teams, the Personal Communication Assistant will undertake personal administrative and translation support to the Team Leader.

Duties and Responsibilities

II. Functions / Key Results Expected

Summary of key functions:

Provide verbal translation services as needed for the Team Leader and for other consultants when available;
Prepare travel arrangements (ITA preparation, security clearance, hotel reservations, budget estimations, etc.) for travels of the Team Leader;
Coordinate scheduling of meetings and appointments for the Team Leader;
Assist the Team Leader to organize and archive information, including written and electronic project materials;
Draft routine correspondence, memoranda, and reports from oral instructions, previous correspondence or other available information sources in accordance with standard office procedures;
Maintains the document filing system both hard copy and electronic, receive/send correspondence, and direct communications to the persons concerned; maintain records of such communications; answer telephone and respond to routine inquiries;
Attend meetings with the Team Leader (when required) and be responsible for taking and writing up minutes of meetings;
Compile information and inputs from HPAI Programme members for inclusion in routine project reports;
Assist with the organization of meetings, seminars, workshops, etc
Identify suppliers of different goods and services and prepare information necessary for procurement and/or transport or delivery of goods; and
Perform other related duties as required.

III. Impact of Results

The key results have an impact on the success of FAO/ GOI Avian Influenza Control Programme implementation in Indonesia.

Competencies

IV. Competencies

Demonstrates commitment to FAO vision, mission and values;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Consistently approaches work with energy and a positive, constructive attitude
Demonstrates openness to change
Ability to manage conflicting priorities and work under pressure of tight and conflicting deadlines
Ability to work without direct supervision
Ability to manage priorities and workload within general schedule of work, instructions and standardized practices;
Demonstrates strong oral and written communication skills as well as interpersonal and public relation skills

Required Skills and Experience

V. Recruitment Qualifications

Education:

Minimum Diploma degree (D3) in administration, secretarial or other relevant field; University degree would be an asset

Experience:

Minimum five (5) years work experience in a similar position for an international organizations or companies, particularly with FAO or other UN Agencies will be an added advantage
Proficiency in MS Office, particularly Word, Excel and Powerpoint
Organization skills and capability to perform duties with minimal supervision
Ability to work with individuals from different cultural/national backgrounds
Good interpersonal and communication skills

Language Requirements:

Fluency in English and Bahasa Indonesia (written and spoken)

All applications should be addressed to:

Operations Support Unit
Office of the FAO Representative in Indonesia,
11th floor Menara Thamrin Building
Jalan M.H. Thamrin Kav.3 Jakarta 10250
E-mail: FAO-ID@fao.org

ALL APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11

Female candidates are encouraged to apply

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.