UNDP Jobs - 18877- Finance Clerk

Finance Clerk

Location :

Minsk, BELARUS

Type of Contract :

TA Local

Starting Date :

01-Oct-2010

Application Deadline :

15-Sep-10 (Midnight New York, USA)

Post Level :

GS-4

Duration of Initial Contract :

6 months

Languages Required :

English Russian

Expected Duration of Assignment :

6 months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

ONLY NATIONALS OF BELARUS WILL BE CONSIDERED FOR THIS VACANCY!

Under the guidance and supervision of the Finance Associate, the Finance Clerk supports the provision of financial services in Country Officeensuring high quality, accuracy and consistency of work. The Finance Clerk promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Clerk works in close collaboration with the Management Support and Business Development, Programme and Operations staff in the country office and with UNDP HQ staff to exchange information and ensure consistent service delivery.

The key results have an impact on the execution of the Country Office financial services. Accurate data entry and presentation of financial information and a client-oriented approach enhances UNDP’s capability to effectively and efficiently manage financial resources and keep records.

Summary of key functions:

Ensure implementation of operational strategies and procedures
Provide accounting and administrative support
Support knowledge building and sharing

Duties and Responsibilities

1. Ensure implementation of operational strategies and procedures, focusing on achievement of the following results:

Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
Provision of inputs to elaboration of workplans.

2. Provide accounting and administrative support, focusing on achievement of the following results:

Assistance in proper control of the supporting documents for payments and financial reports for National Execution (NEX) projects;
Processing of payment transfers and checks through Electronic-banking system and follow-up with bank officials;
Processing of financial documentation (vouchers, supporting documents, telephone invoices, etc.) and maintaining internal expenditures control system by ensuring that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas;
Processing of Travel Claims for development projects;
Recording refunds and contributions in Accounts Receivable Module;
Provision of information for reports on financial status, procedures, exchange rates, costs and expenditures (incl. Medical Insurance Plan for office staff) and potential funding problems;
Follow-up with other United Nations agencies for information relating to payments;
Preparation of routine correspondence, faxes, memoranda and reports in accordance with Country Office Standard Operations Proceedures;
Extracting, inputting, copying and filing data from various sources;
Maintenance of the proper filing system for financial records and documents.

3. Support knowledge building and sharing in the Country Office, focusing on achievement of the following results:

Participation in the training for the operations/projects staff on Finance.
Contributions to knowledge networks and communities of practice.

Competencies

Corporate Competencies:

Demonstrates commitment to UNDP’s mission, vision and values
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Shares knowledge and experience
Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness:

Ability to perform a variety of repetitive and routine tasks and duties related to Finance, screening, collecting and preparation of documentation, data input, transactions tracking, filing, provision of information
Ability to review data, identify and adjust discrepancies
Ability to produce accurate and well documented records conforming to the required standard
Good knowledge of financial rules and regulations
Strong IT skills
Ability to provide input to business processes re-engineering, implementation of new system

Leadership and Self-Management

Focuses on result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humored even under pressure

UNDP Accounting and Finance Training and certification

Required Skills and Experience

Experience: 2 to 3 years of relevant accounting and financial experience at national level is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Education: Secondary education. Specialized training in finance desirable

Language requirements: Working level of English, fluency in Russian.

This is a locally recruited position

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest.
No telephone inquires will be entertained. Only short-listed candidates will be contacted

All interested candidates should complete the UN PERSONAL HISTORY FORM (P11) at the following link:

http://un.by/pdf/P11form-6957.doc and attach it to the on-line application in the required resume field.