UNDP Jobs - 19206- Accounts and Finance Assistant

Accounts and Finance Assistant - Construction of Server Stations for Electoral Database (Only Bangladeshi nationals are eligible to apply)

Location :

Dhaka, BANGLADESH

Type of Contract :

Service Contract

Starting Date :

01-Nov-2010

Application Deadline :

30-Sep-10 (Midnight New York, USA)

Post Level :

SB-2

Duration of Initial Contract :

Initially one year with possibility of extension

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

To ensure sustainability of the photo voter registration process initiated through the PERP project, server facilities are being constructed by CSSED Project at the upazilla, thana, district and regional levels to allow for decentralization of the process. These facilities will house the server, computers, printers, network, equipment and staff necessary to maintain and update the voter’s list. They will also provide storage space for forms and other materials required in the voter registration process and will provide a location for voters to add their names to the list or update their registration details. These “server stations” will serve as a place where voters and political parties can make enquiries regarding voter registration and other election matters. The utility of the server stations has increased with the BEC’s new mandate to issue national ID cards; voters will also be able to obtain their ID cards at these stations. Additionally, the Election Commission Secretariat will communicate with all local offices through the new centres.

Through the CSSED project, government agencies LGED and PWD are overseeing the construction of 396 upazilla server stations for the electoral database, as well as 19 thana server stations in the city corporation areas, 54 district server stations in district headquarters and 9 regional server stations. The scope of work includes preparing engineering drawing & designs, land acquisition, building construction, electrical connectivity, sanitation hook-ups and completion of internal roads.
The constructions of upazila server stations are under the overall responsibility of LGED while PWD is mandated to construct the thana, district, and regional stations.

The Account & Finance Assistant will work under the overall guidance of the Project Manager/Accounts Officer. S/he will provide assistance to the accounts officer & project management team in budgetary and financial management activities of the project office. S/he will work closely with UNDP Result and Resources Management Unit, Programme cluster, Government officials, private sector, non-government and civil society organizations.

Duties and Responsibilities

The Account and Finance Assistant is a full time member of the Project Team based in UNDPs Project Office and will report directly to the Accounts Officer / Project Manager. He will have the following duties and responsibilities :

Carry out all day to day budgetary and financial management programme of the project;
Assist the Accounts Officer and Project Manager for all kinds of financial/accounting work and project management related activities including liaison with different government agencies/UNDP/donor partners, NGOs and other key stakeholders;
Maintain inventory of program assets and provide logistic support to workshop/seminar and other program activities;
Provide assistance to prepare periodic accounting records, maintain delivery records, make program transactions in UNDP format,
prepare draft budget revisions, shadow budgets, cost sharing and other financial and accounting reports;
Support to make disbursement from petty cash and maintain expenditure statement, cashbook, bank register;
Prepare status report, progress reports, Annual Development Programme (ADP) report, IMED reports, ERD reports, and other required financial reports;
In addition to general administration responsibilities, also supervise directly and indirectly tasks of the other support staff under the project;
Assist NPD for ensuring Government allocation of CD/VAT for the Project for procurement of project equipment by UNDP;
Assist in setting up internal control system and financial data as per GoB and UNDP guidelines;
Any other job as assigned by the Accounts officer, Project Manager and the National Project Director.

Any other relevant tasks that may emerge as important in the course of this assignment, and which deems to be appropriate for the Project Manager to undertake.

Impact of Results:

Assistant will ensure result based management so that the key results will contribute towards the project achieving its outputs.

Competencies

Corporate Competencies:

Demonstrates integrity by modelling the UN’s values and ethical standards (human rights, peace, understanding between peoples and nations, tolerance, integrity, respect, results orientation (UNDP core ethics) impartiality
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Management and Leadership

Consistently approaches work with energy and a positive, constructive attitude
Demonstrates good oral and written communication skills
Demonstrates strong administrative skills and results oriented approach to work

Development and Operational Effectiveness

Ability to analyse situations and act accordingly
Ability to effectively support in strategic planning, results-based management and reporting
Ability to support in formulation and managing of budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery: excellent project oversight functions, including audit, accurate and thorough risk assessment

Knowledge Management and Learning

Display understanding of the relevant contemporary ICT tools and continuously act towards personal capacity building
Excellent communication skills (written and oral): Sensitivity to and responsiveness to all partners, Respectful and helpful relations with all UN/UNDP staff.

Behavioral Competencies:

Good interpersonal skills;
Exhibit strong teamwork skills in a complex environment

Required Skills and Experience

Education:

Bachelor’s in Commerce, Business Administration, Accounts, or Finance

Experience:

At least 2 years practical experience in UN related projects, international development organization/reputed multinational organization/corporation;
Familiarity with UNDP and national execution rules, regulations and procedures;
Strong understanding of budgeting and the UN/GoB accounting system—candidates familiar with UNDP administrative, program, and financial procedures preferred
Ability to use MS Office packages under the Windows XP Professional Environment;
Initiative, sound judgment, and capacity to work independently ;and
Knowledge in general administration, PPR, taxation, CD/VAT and budgeting will be treated as an extra advantage.

Language Requirements:

Fluency in written and spoken English and Bengali.