UNDP Jobs - 19227- Human Resources Assistant

Human Resources Assistant

Location :

Dhaka, BANGLADESH

Type of Contract :

FTA Local

Starting Date :

01-Nov-2010

Application Deadline :

02-Oct-10 (Midnight New York, USA)

Post Level :

GS-5

Duration of Initial Contract :

1 Year

Languages Required :

English

Expected Duration of Assignment :

Subject to renewal on an annual basis upon satisfactory performance.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the guidance and supervision of the HR Specialist, the HR Assistant provides HR services ensuring high quality, accuracy and consistency of work. The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the Unit.

The HR Assistant works in close collaboration with the operations, programme and projects’ staff in the CO to exchange information and ensure consistent service delivery.

Duties and Responsibilities

Summary of Key Functions:

• Implementation of HR services
• HR Information Technology Administration
• Support to knowledge building and knowledge sharing

1. Implements HR services focusing on achievement of the following results:

• Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies.
• Provide the HRS with administrative support in recruitment of non-represented UN agency staff and project staff for UNDP projects.
• Administer recruitment processes of project personnel, including vacancy announcements, administering tests and facilitate interview panels. Preparation of contracts
• Develop various guidelines related to procedures for project personnel management
• Prepare reports, correspondence, circulars or memorandums, when required, on general administrative and/or personnel matters which may be of procedural or confidential nature
• Maintain and update personnel files, policy documentation, guidelines, circulars and applicants roster.
• Monitor CO staff Leave Plan and perform as Absence Processor for ATLAS payroll
• Maintain and update HR files, policy documentation, guidelines and circulars.
• Maintenance of proper filing system for HR records and documents.

2. HR Information Technology Administration
• Maintain and update confidential HR and personnel records for UNDP and project recruits and update records and documentation to support data entry in HR PeopleSoft and generate required HR reports for monitoring purposes
• Input and tracking of all transactions related to positions, recruitment, benefits, and separations through Atlas;
• Through PeopleSoft raise vendors and Purchase Orders as and when required
• As Absence Processor, process absence takes in ATLAS
• Prepare billing in Atlas on processing HR related activities for cost-recovery from UN Agencies

3. Supports knowledge building and knowledge sharing in the team and CO focusing on achievement of the following results:

• Participation in the trainings for the operations/projects staff on HR.
• Access, build and share knowledge on human resources practice in networks and communities of practice.
• Apply effectively existing knowledge of HR services, processes and practices.
• Synthesis of lessons learnt and best practices in HR.

4. Perform other duties as required

Impact of Results
The key results have an impact on the execution of the CO HR services in terms of quality and accuracy of work completed. Accurate data entry and presentation of financial information and client-oriented approach enhances UNDP capability in the HR management.

Competencies

Competencies and Critical Success Factors

Corporate Competencies:

• Demonstrates commitment to UNDP’s mission, vision and values.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Knowledge Management and Learning
• Shares knowledge and experience
• Encourages office staff to share knowledge and contribute to UNDP Practice Areas
• Develops basic knowledge of one or two Practice Areas
• Promotes a learning environment in the office
• Provides helpful feedback and advice to others in the office
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness
• Ability to perform a variety of standard tasks related HR management, including screening, collecting and preparation of documentation, data input, creation of position, transactions tracking, filing, provision of information
• Strong IT skills
• Ability to provide input to business processes re-engineering, implementation of new system

Self-Management
• Focuses on result for the client
• Consistently approaches work with energy and a positive, constructive attitude
• Demonstrates strong oral and written communication skills
• Remains calm, in control and good humored even under pressure
• Demonstrates openness to change and ability to manage complexities
• Responds positively to critical feedback and differing points of view
• Solicits feedback from staff about the impact of his/her own behavior

HR Certification programme

Required Skills and Experience

Education:
University Degree in Business or Public Administration

Experience:
- 5 years of relevant HR experience is required at the national or international level.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.